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Executive Assistant Manager

Lynchburg, Virginia, United States
August 22, 2018

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Lauren McCaughrin


Career Goal: To administer an organized office; join and grow with a stable company with hopes of being a high level executive(s) indispensable right hand, with emphasis on a strict level of confidentiality.


Juan Alfaro Design, INC - Brooklyn, NY 2015 to Present Executive Assistant, Office Manager

Client list includes: Steven Harris Architects, Bed Bath and Beyond, Eurostruct, D. Reis, The Highline

Maintain and manage all office based systems: inventory, vendor relations, shipping and receiving, scheduling, payroll, client correspondence and reception

Offer financial support to CFO in areas including but not limited to: Bookkeeping, P&L’s, balance Sheets, forecasting, loan and lease acquisition

Responsible for administration and perusing of contracts; act as liaison with company legal team

Assistance with corporate and personal taxes

Business and personal planning with travel, scheduling and time management

Executive planning of internal and external meetings and events

Administration of project management; ordering and tracking labor and materials

SubCulture, LLC, - New York, NY 2013 to 2015

Executive Assistant and Manager

Client list includes: GE, Random House, PBS, Apartment Therapy, Carnegie Hall, 92Y

Sourcing and administration of companywide cloud based business systems: F&B services and sales, bookkeeping and accounting, booking calendar and scheduling, payroll, box office and ticketing, PR and marketing.

Provide executive assistance and support to Founders in scheduling, calendar management, correspondence and travel

Financial upkeep of bookkeeping, AP/ AR, bank reconciliations

Administration of artist and event contracts, licensing, royalties; liaison to company legal team

Correspondence with entertainment agents, managers, talent and event directors

First point of contact for providing venue walkthroughs for talent and event clientele

Booking of A-List talent and event rentals

Vine Street Market, USA, - Hollywood, CA 2010 to 2013

Office and Account Manager

Client list includes: Nordstrom, Barneys, Gilt, Haute Look, Fab, My Habit, One Kings Lane, Open Sky, Zulily, James Cameron, People & People StyleWatch, Good Morning America, ABC News, Extra TV, SAG award show, Sundance Film Festival, Coachella

Organization of systems: Bookkeeping, invoicing, scheduling, flash sales

Oversee manufacturing, production, packing and shipping of 5k units / day

Liaison to vendors of national television sales grossing upwards of $300k / day

Networking of A-list celebrity endorsements and photo ops in major press outlets

Creation of excellent working relationship with Mercedes-Benz Fashion Week

Sales of E-Commerce market flash sales grossing upwards of $50k / day

Ascent Media Post Production, - Hollywood, CA 2003 to 2013

Account Manager:

Client list includes: NBC Universal, Paramount, Warner Bros, Screen Gems

Tracking of post-production budgets of 10+ Oscar-winning motion pictures

Delegation of sound budgets to editors upwards of $3M per account

Correspondence with all major film and television studios

Financial planning of month end close, journal entries, reconciliation of variances, forecasting


Bookkeeping and accounting: Xero, Quickbooks, Xytech, JD Edwards, Creative: Graphic Design, Adobe Suite, In Design Organization: MS Office Suite – Excel, Word, PowerPoint, Outlook, Scheduling: Google Calendar, Schedulefly, Shiftplanning Payroll: Anchor, ADP, Contracts. Tax Prep: 1099s


California State University Long Beach: MA in Industrial and Organizational Psychology, 2000

Lehigh University, Bethlehem, PA: BA in Psychology, 1997

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