Executive Assistant Manager
Resume:
Lauren McCaughrin
****************@*****.***
Career Goal: To administer an organized office; join and grow with a stable company with hopes of being a high level executive(s) indispensable right hand, with emphasis on a strict level of confidentiality.
EXPERIENCE
Juan Alfaro Design, INC - Brooklyn, NY 2015 to Present Executive Assistant, Office Manager
Client list includes: Steven Harris Architects, Bed Bath and Beyond, Eurostruct, D. Reis, The Highline
Maintain and manage all office based systems: inventory, vendor relations, shipping and receiving, scheduling, payroll, client correspondence and reception
Offer financial support to CFO in areas including but not limited to: Bookkeeping, P&L’s, balance Sheets, forecasting, loan and lease acquisition
Responsible for administration and perusing of contracts; act as liaison with company legal team
Assistance with corporate and personal taxes
Business and personal planning with travel, scheduling and time management
Executive planning of internal and external meetings and events
Administration of project management; ordering and tracking labor and materials
SubCulture, LLC, - New York, NY 2013 to 2015
Executive Assistant and Manager
Client list includes: GE, Random House, PBS, Apartment Therapy, Carnegie Hall, 92Y
Sourcing and administration of companywide cloud based business systems: F&B services and sales, bookkeeping and accounting, booking calendar and scheduling, payroll, box office and ticketing, PR and marketing.
Provide executive assistance and support to Founders in scheduling, calendar management, correspondence and travel
Financial upkeep of bookkeeping, AP/ AR, bank reconciliations
Administration of artist and event contracts, licensing, royalties; liaison to company legal team
Correspondence with entertainment agents, managers, talent and event directors
First point of contact for providing venue walkthroughs for talent and event clientele
Booking of A-List talent and event rentals
Vine Street Market, USA, - Hollywood, CA 2010 to 2013
Office and Account Manager
Client list includes: Nordstrom, Barneys, Gilt, Haute Look, Fab, My Habit, One Kings Lane, Open Sky, Zulily, James Cameron, People & People StyleWatch, Good Morning America, ABC News, Extra TV, SAG award show, Sundance Film Festival, Coachella
Organization of systems: Bookkeeping, invoicing, scheduling, flash sales
Oversee manufacturing, production, packing and shipping of 5k units / day
Liaison to vendors of national television sales grossing upwards of $300k / day
Networking of A-list celebrity endorsements and photo ops in major press outlets
Creation of excellent working relationship with Mercedes-Benz Fashion Week
Sales of E-Commerce market flash sales grossing upwards of $50k / day
Ascent Media Post Production, - Hollywood, CA 2003 to 2013
Account Manager:
Client list includes: NBC Universal, Paramount, Warner Bros, Screen Gems
Tracking of post-production budgets of 10+ Oscar-winning motion pictures
Delegation of sound budgets to editors upwards of $3M per account
Correspondence with all major film and television studios
Financial planning of month end close, journal entries, reconciliation of variances, forecasting
SKILLS
Bookkeeping and accounting: Xero, Quickbooks, Xytech, JD Edwards, Creative: Graphic Design, Adobe Suite, In Design Organization: MS Office Suite – Excel, Word, PowerPoint, Outlook, Scheduling: Google Calendar, Schedulefly, Shiftplanning Payroll: Anchor, ADP, Contracts. Tax Prep: 1099s
EDUCATION
California State University Long Beach: MA in Industrial and Organizational Psychology, 2000
Lehigh University, Bethlehem, PA: BA in Psychology, 1997
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