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Executive Assistant Management

Calgary, Alberta, Canada
August 21, 2018

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Calgary 403-***-****

International Business postgraduate with effective management skills acquired through 5 + years of professional experi- ence. A Self-starter and proactive learner with skills that ensure the highest level of competence, time management and confidentiality.

Proficient in MS Office (Word, Excel, PowerPoint, Access, Outlook), Lotus Notes, excellent documentation, communica- tion and interpersonal skills with Strong business acumen and customer relationship management abilities. Adaptability with new acquaintances, new places. Ability to undertake challenging tasks, Believes in teamwork. Strong analytical and problem-solving skills. Good in Multitasking.

Areas of Expertise:

-Managing Calendars and appointments

- Circulating meeting minutes/arranging conference calls

- Maintaining expense and time records

- Organise, develop and source training programs to meet specific training needs.

-Scheduling Interviews and meetings

- Arranging complex and detailed travel plans

-Preparing Correspondence and Reports

-Managing files, records and documents

- Planning Corporate Events and Trainings

- Coordinating between departments


Lancaster, University


Maters, International Business Oct 2011- Oct 2012

Dissertation on “ The Impact of Low Cost Carriers On The Price Competition in The European Airline Industry”

Key Modules: International Business, Economics, Accounts, Strategic Management, Project Management, Busi- ness Ethics, Financial Management, Quantitative Methods, Leadership. University of Lucknow

Lucknow, INDIA

Bachelor of Commerce June 2008-May 2011

Received certificate of merit and gold medal for scoring the highest in “Business Organisation”.

Key Modules: International trade, Corporate Law, Office management, Accounts, Economics, Statistics, Business Organisation, Accounts, Income Tax, Marketing.


McKinsey & Company

Executive Assistant February2016– March 2018

Actively managed all administrative tasks for the assigned Vice Presidents/Directors/Executives/Partners with an overall understanding of business priorities to offer alternatives, tradeoffs and consideration of the most efficient use of the leader’s time.

Overview: An independent worker with a reputation as a resourceful problem solver who uses her initiative and organisational skills to get the job done.

Made travel arrangements; anticipated and coordinated point-to-point travel and logistics needs, including but not limited to directions, commuting time and ground transportation, passport and visa processing.

Actively and timely managed and administered clients contact/database, ensured the accuracy and timely input of new client contacts into the database.

Organised internal and external meetings and conferences which the assigned Partners/Principals/Project leaders, analysed information and made recommendations for venue selection.

Prepared assigned Vice Leader’s timesheet and expense report and reconciled charges against statement in accor- dance with company guidelines.

Assisted assigned leader in other administrative tasks to leverage time, which may include to prepare reimburse- ment, medical insurance claims and keep track of travel days associated with tax filing in overseas.

Provides professional support to visitors, assisted with settling in requirements and other logistic arrangement co- ordination. Provides support in training and on boarding procedures of new employees. Took part in firm wide CSR events and other initiatives.

Actively manage the calendars for the assigned Managers with an overall understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of their time, and provides timely re- minder as necessary.

Provide administrative and business support and handle requests of other team members. Prepare various fort- nightly & monthly reports and share the progress with the management.

Support with internal practice communications (newsletters, announcements, global and regional communica- tions).

Organising and participating in conferences and key meetings. (Practice conferences, meetings and trainings, leadership conferences and calls etc.)


Executive Assistant January 2015- February 2016

Provided a full range of support services to the Vice President, Directors and their teams. In charge of Organising special events, travel management, corporate agendas, preparations of expense reports, supply ordering and record maintenance. In charge of Organising special events, preparing RFP’s, corporate agendas, preparation of PPT’s and record mainte- nance.

Overview: Carved out and full filled critical role, working for the Vice President and Directors who were often un- available and consumed with additional obligations.

Managing the Vice President’s and Director’s calendars. Maintaining all kinds of confidential reports.

Coordinating between all impacted departments to ensure proper communications and reporting practices.

Producing documents, briefing papers, reports and presentations, carrying out background research and present findings into subjects the manager is dealing with.

Schedule and coordinate internal and external meetings, conference calls and appointments, prepare agendas, minutes and follow-up on actions, ensuring that the department wise deadlines are met and report to the manage- ment about the progress.

Creating, transcribing, editing, proofreading, and formatting client presentations, candidate profiles, position de- scriptions, marketing and business development proposals, organisational charts, and general correspondence.

Research, prioritise, and follow up on incoming issues and concerns addressed to the Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Responsibility for monitoring and evaluating learning and development activities, producing accurate and up-to- date data. Responsible for the coordination and delivery of a range of projects and regular events. This included producing and keeping updated project plans, arranging meetings and ensuring systems and processes are estab- lished and projects delivered to agreed timescales.

Maintaining practice documents, white papers etc. Work on Bi- monthly newsletter. Mobikasa

Executive Assistant March 2013- Dec 2014

Anticipated needs, took initiatives, solved problems, and thought creatively With exceptional communication and time management skills, professionalism, discretion, and ability to work autonomously in a fast-paced environment. Overview: Proactively handled the Executive Assistant role with effective time management skill.

Organised and supported the Managing Director with effective management of the MD’s calendar, including an- ticipating, scheduling, and coordinating meetings and other events.

Proactively identified and communicated key priorities, deadlines, and deliverables to the MD and other members of the Office, including internal and external correspondences and presentations.

Handled all interactions including in-person meetings, teleconferences or video conferences and distributed all related materials including agendas, supporting documents and pre-reads.

Organised and facilitated meetings and special events, scheduled and coordinated dates and times, venues, atten- dance, agendas, and facilities.

Provided ongoing support to the team members by completing data migration, uploading/tagging documentation, creating custom views/workflows and setting up new employees

Assisted with special projects integral to the work of the Executive Leadership and assumed responsibility for projects requiring coordination with other departments.

Ensured all client communications are responded to in a timely fashion. Independently actioned on routine en- quiries and escalated complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.

Completed, reconciled, and ensured timely submission of time and expense reports for the Managing Director

Collaborated with peers to address issues, optimised processes, shared knowledge in order to work as one team.

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