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Executive Assistant Administrative

Location:
United States
Posted:
August 21, 2018

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Resume:

MAUREEN ROBINSON

***B Ridgefield Circle

Clinton, MA 01510

781-***-**** ac6rak@r.postjobfree.com

PROFESSIONAL QUALIFICATIONS:

Excellent computer skills with demonstrated proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint; Timeslips; WordPerfect; Lotus; Microsoft Project; Microsoft Access; SAP; Lotus Notes; Clip Art; dBaseIII; ACT; Office Writer; Filemaker Pro; and cc:Mail.

Strong communication and inter-personal skills; excellent organizational skills

Strong planning and time management abilities

Results-oriented disposition, able to initiate steps to address issues, anticipate and resolve conflicts, and reduce administrative and organizational demands on senior executives

Demonstrated maturity and judgment to interface with client senior executives

EMPLOYMENT HISTORY:

Walgreen Co. Marlborough, MA

Regional Administrative Assistant 3/18 – 8/18

Provide administrative support to the Vice President of the New England region for this billion dollar company and her regional staff.

Heavy calendar management, travel, expense reporting, and acting as a liaison for the RVP as she is out of the office 60% of the time.

Prepares a weekly regional meeting presentation of 50+ pages that includes business initiatives, pharmacy and immunization goals, and updates regarding chain, regional, district, and store statistics.

Sunovion Pharmaceuticals Inc. Marlborough, MA

Sr. Administrative Assistant Contractor 10/17 – 3/18

Provided administrative support to the Global Head of Health Economics and Outcomes Research and her team. Heavy calendar management, travel, expense reporting, and involvement in contracts and iProcurement.

Coordinated with in-house recruiter to arrange half day interviews for candidates with various team members and a presentation of the candidates’ published work.

Tracked timelines for submission of individual team member’s papers for publication.

Shire Lexington, MA

Executive Assistant 2011-July 2017

Provided executive level administrative support to the Head of Lexington Site Facilities & Engineering and his eight direct reports which often involved contact and exposure to highly confidential materials and information.

Fully managed calendar of this executive, made travel arrangements, and managed expense reporting.

Proactively responded to questions, concerns, and requests for information and handled routine questions and information requests of a department consisting of over 185 employees.

Managed the administrative and organizational priorities of the department and communicated conflicting priorities to senior members.

Prepared correspondence, spreadsheet reports and presentations; assisted in presentation building (content).

Involved in ad hoc projects, as assigned, including involvement in arrangements for offsite meetings.

Edwards Angell Palmer & Dodge (now Edwards Wildman Palmer) Boston, MA

Executive Assistant to the Managing Partner 2008 – 2011

Assistant to the Managing Partner and two other partners in the Business Law department and one associate in the Insurance and Reinsurance Department.

Heavy calendar management, creating audit response letters, engagement letters, and other attorney correspondence as needed.

Coordinating with other departments to process reimbursements, records attorney billing time, and ensures smooth operation of each attorney’s billing process.

Extensive contact with clients in handling requests for meetings, correspondence, meeting scheduling.

Adnexus Therapeutics Waltham, MA

Executive Administrator Contract position 7/07 – 12/07

Assistant to the SVP of Research and Pre-Clinical Development and the VP of Business Development

Heavy calendar management, international travel arrangements, and co-ordination of meetings with potential business partners

Maintained corporate contract files and assisted the Senior Director of Business Development with various projects as needed

Assisted with the preparation of materials for Board of Directors’ meetings.

CardioFocus, Inc. Marlborough, MA

Executive Assistant/Office Manager 2006-2007

Assistant to the President/CEO of a fast-paced biomedical device start-up and the executive team

Coordinated the logistics for an 85-person off-site meeting of all study coordinators and principal investigators

Updated the website, investigator site spreadsheets, and assisted in submitting FDA submissions

Assisted in the preparation of materials for Board of Directors’ meetings.

Denneen & Company Boston, MA

Executive Assistant/Office Manager 2002-2006

Played a pivotal role as right-hand person to the President of a consulting firm specializing in marketing, branding and growth strategy services for clients throughout the country

Served as one of the first points of contact for clients and new recruits conveying the company’s values and standards of excellence

Had broad responsibilities that ranged from heavy calendar management, daily management of the CEO’s office, the front office, travel schedules and support of company-wide programs

As a resource to all company employees, my role was critical to facilitating the flow of information to a team that was often off-site and working under deadline pressure and to ensuring that the company operated in a smooth, efficient and effective manner.

Cereon Genomics, L.L.C. Cambridge, MA

Executive Assistant, Business Optimization Group 1998 – 2002

Coordinated and managed the administrative responsibilities of the Director of Operations, the IT Director, and several high level members of the Bioinformatics group

Provided meeting, project and budget management; managed calendars; scheduled visits; made travel arrangements; processed expense reports; produced documents and correspondence; maintained contact database; and performed other standard office duties.

Deloitte & Touche Boston, MA

Administrative Assistant 1994 - 1998

Supported the Director of Marketing and the Partner in charge of a very large healthcare audit practice

Worked closely with other members of the eight-person marketing department staff in the preparation of proposals and audit committee presentations

Had extensive client contact and was the liaison between the Partner, the senior manager, and the client in the production and distribution of the various financial documents that are part of the audit process

Served as the Recording Secretary for Board Meetings, functioned as the coordinator of those meetings and was responsible for the dissemination of the minutes for follow-up.

McKinsey & Company, Inc. Boston, MA

Administrative Assistant 1991 - 1994

Supported a Director, a Principal and the Manager of Administration at a very fast-paced consulting firm

Was responsible for maintaining the schedules for three high-level executives, as well as being actively involved in the production of client proposals and progress reviews

Acted as the Benefits Coordinator for the Boston office

Orchestrated all aspects of both onsite and offsite functions, including catering, entertainment, transportation and audio-visual needs.

EDUCATION Bachelor of Arts, English and Biology

Wellesley College, Wellesley, MA

Master of Arts, English

Boston College, Newton, MA



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