Legal Secretary Office
Resume:
SHARON D. HERBIN
Roswell, GA *****
********.***@*****.***
PROFESSIONAL SUMMARY
Focused and committed legal administrative professional offering 20 years of hands-on experience in legal support capacities. Track record of multi-tasking and achieving employer goals through legal research. Demonstrated ability to follow through action plans and a strong drive to succeed. Organized, detailed oriented, and flexible; able to take new challenges. Solid commitment to consistently improving the functionality of legal workflow.
● Office Management ● Research Coordination ● Innovative Problem Solving
● Legal Representation ● File/Record Maintenance ● Organization / Communication
● Litigation Support ● Document Summarizing ● Microsoft Office Suite
PROFESSIONAL EXPERIENCE
Elizabeth Gallo Court Reporting – Atlanta, GA (Contract) Jan/May 2018
Scheduling /Transcription /Production Assistant
•Document preparation, scanning, scoping and transcription
•Processing printed transcripts to fulfill client orders including sorting, tabbing, binding and shipping
•Facilitate and perform specific client formatting requests
•Email and facilitate all transcript and exhibit delivery to clients on a timely basis
•Escalate late transcripts to the attention of management for further follow up on delivery deadlines
•Quality control of transcript packages to ensure proper order fulfillment
•Tracking assignment status on proprietary computer system
•Monitor transcript e-mail inbox throughout the day
•Coordination with Calendar regarding assignment details
•Responsible for general reporter information regarding the orderly production of transcript on a timely basis
•Responsible for calling reporters and outside reporting agencies regarding overdue transcript, and gaining commitment as to when transcript will be received
•Field client calls regarding questions concerning the production and delivery of transcripts
•Instruct attorneys, paralegals and legal secretaries on the use of e-transcript, disc, online archive and other court reporter related issues
DTI – Atlanta, GA (Temp) Aug/Nov 2017
Document Specialist Operator
•Ability to work through complex document markups and instructions in a timely manner
•Preparation of shells for requests for admission, requests for production and interrogatories,
•Transcription and proofing of Digital Audios
•Responsible for bates labeling and preparation of documents for document production
•Nuance and Adobe Acrobat Professional (redacting, extracting, inserting pages/converting PDF to word)
•Clean up and conversion of documents from PDF to Word and Excel, OCR Scanning and PowerPoint
•Proficient in iManage and document management systems; knowledge of Hyperlinks
•Proficient knowledge of various HP and Xerox printers, color printers and scanners
•Knowledge of detailed legal and corporate documents including tables and mail merges
Hall Booth Smith – Atlanta, GA (Temp) Apr/Jun 2017
Legal Assistant to Partner – Medical Malpractice Healthcare & Workers’ Comp.
•Preparation of shells for discovery documents, requests for admission, requests for production and interrogatories, answers to complaints, notice of motions, notice of filings, certificates of services
•Managed pleadings, and filed court documents via Odyssey and Peach State Court Filing Systems
•Managed Calendar for discovery documents and attorney meetings
•Prepared E-Fax, Fed Ex, UPS Courier and preparation of time via Elite Billing System, expense reports, pre-bills
ACLU of GA – Atlanta, GA (Contract)
Interim Office Manager / Assistant to Executive Director Jan/Mar 2017
•Office Management - Managed calendar, travel expenses, speaking engagements, client meetings
•Legal – Coordinate with cooperating counsel, efile/file documents, Intake, Spreadsheet, Scanning
•Reception – VM, PO Box, Phones, Mail, Set Appts, Interviews, prepare Donor Thank You letters
•Event Planning – Prepare Material for Mixers, Annual Meetings, Board Meetings
•HR Resources – Confidentiality Agreements, Issue Keycard and Parking Cards, Email Accounts
Honigman Miller Schwartz and Cohn – Chicago (Temp) Aug/Sep 2016
Legal Secretary to Managing Partner – Commercial Litigation/Intellectual Properties
•Preparation of shells for requests for admission, requests for production and interrogatories, answers to complaints, notice of motions, notice of filings, certificates of services, and orders
•Managed pleadings, and filed court documents via CM/ECF Filing System
•Prepared Fed Ex, UPS Courier and expense reports
The Cochran Firm – Atlanta, GA (Temp) Feb/June 2016
Legal Admin/Secretary to Managing Partner – Premise Liability & Med Mal/PI Litigation
•Managed calendar, travel expenses, speaking engagements, and meeting with clients on a daily basis
•Preparation of shells for requests for admission, requests for production and interrogatories, answers to complaints, notice of motions, notice of filings, certificates of services, and orders
•Managed pleadings, and filed court documents via CM/ECF Filing System
•Preparation of CD/DVDs for Dropbox
•Prepared Fed Ex and UPS Courier
Digital Verbatim Transcripts – Owner & Manager 2011 - 2016
Lindsey Evatt (Ft. Lauderdale, FL) ORANGE LEGAL
Michelle Yenchochic (Washington, DC) DIVERSIFIED REPORTING SERVICES, INC.
Joseph Spagna (Ardsley, NY) WORLDWIDE DICTATION
Nancy Krakower (Ft. Lauderdale, FL) ALL TRANSCRIPT, INC.
Independent Court Reporters – Scopist & Transcriptionist
Dianna Cormier, CCR (Atlanta, GA) CORMIER COURT REPORTING, LLC
Kesha Richardson, CCR (Atlanta, GA) SPEAKEASY REPORTING, LLC
Tara Torres-Blank, CCR (New Orleans, LA) ASSOCIATED REPORTERS, INC.
Vonda Griffith DoD, CCR (Mesa, AZ) COMBAT VETERAN VOICEWRITERS
• Telephonic Legal and Medical transcripts • Transcription / Proofing of Digital Audios
•Admin and Commission Hearings • Deposition hearings
•Official Court Proceedings • Trial - Litigation and Appeal Cases
•Court Martials for Military Proceedings • Focus Groups
The Moore Law Group, LLC – Atlanta, GA 2008 - 2011
Office Administrator/Lgl Secretary to Partner –Personal Injury, Bankruptcy,
Litigation, Real Estate
Managed the operations of the office daily and provided litigation and administrative support, case management and independent preparation of monthly billing, heavy client contact, and court
•Prepared discovery, updated pleadings, and filings via CM/ECF Filing System
•Responsible for bates labeling and preparation of documents for document production
•Prepare material for filing and recordation of real estate documents
•Prepared Fed Ex and UPS Courier / responsible for office supplies
•Case Management for Personal Injury and Medical Malpractice Cases / HIPPA Requests
•Prepared material for Commercial Real Estate and Personal Bankruptcy Cases
•Managed and prepared initial material for Appeals of Social Security Cases
Independent Contracting – Legal Support 2007 - 2008
RLM Agency – Seyfarth Shaw LLC – Labor & Employment
Connect Staffing - Schreeder, Wheeler & Flint - Litigation and Real Estate
Progressive Personnel - Greenberg Traurig - Labor & Employment
Provided litigation and legal administrative coverage for departments of various law firms.
• Admin and Legal Documents • Travel Expense Reports
• Expense Reports • Managed Database and Files
• Managed Billing • Pleadings
• Reception / Conferences / Deliveries • State/ Federal Filings via CM/ECF System
Powell Goldstein LLP – Atlanta, GA 2006 - 2007
Legal Secretary to Partner Financial Products and Real Estate & Land Development
•Provided litigation and administrative support
•Responsible for Case Management and Communication with Clients daily
•Responsible for Attorney’s calendars, billing, expense reports
•Prepared discovery, updated pleadings, and filed court documents via CM/ECF System
•Responsible for bates labeling and preparation of documents for document production
•Prepared Fed Ex and UPS Courier
•Assisted Word Processing Department of Powell Goldstein
Troutman & Sanders LLP – Atlanta, GA 2004 - 2006
Legal Secretary to Partner Commercial Real Estate- Transactional
•Preparation of Landlord/Tenant Lease Agreements and Subleases
•Preparation of subleases for office buildings re office-sharing agreements for existing locations
•Prepared material for filing and recordation of real estate documents
•Communicated daily with clients
•Scheduled conferences and travel for attorneys as well as with clients
•Responsible for attorney’s calendars, billing and expense reports
•Updated closing binders and assisted with closings
•Prepared Fed Ex, UPS and various documents via courier services
•Prepared documents via iManage document management system
•Assisted Partner with Troutman Sanders Summer Associate Recruit Program
Michael Best & Friedrich - Chicago, IL 1999 - 2004
Legal Secretary to Partner IP/Litigation, Patent Prosecution
Corporate/Banking – Acquisition & Mergers /Litigation Construction
•Provided litigation and administrative support to attorneys
•Responsible for proofing patents communication with PTO department daily
•Responsible for attorney’s calendars, billing, expense reports
•Prepared discovery, updated pleadings, and filed court documents via CM/ECF System
•Responsible for discovery documents and preparation of documents for document production
•Interacted with docket clerk and court personnel on a daily basis
•Prepared Fed Ex and UPS Courier
•Managed Michael Best & Friedrich's conflict procedures for new, existing and potential clients
CHICAGO LAW FIRMS:
Winston & Strawn 3 Yrs Legal Secretary to Partner & Sr. Associate - Bankruptcy and Labor
Kirkland & Ellis 2 Yrs Legal Secretary to Associates -IP/Litigation, Patent & Trademarks
DLA Piper 2 Yrs Legal Secretary - Commercial Real Estate & Environmental Litigation
AREAS OF EXPERTISE
Legal Litigation Support Notice/Motions Summons
Pleadings Affidavits Complaints
Civil/Criminal Orders Notice/Depositions
State/Federal Filings E-DiscoveryCertificate of Service
APPLICATION & TECHNICAL KNOWLEDGE:
•15+ years of word processing/legal secretarial experience at a law firm
•Typing capacity is 90-100 wpm (accurately)
•Advanced knowledge & function of: Microsoft Office 2016, 2013, 2010
•(including Word, Excel and PowerPoint), Microsoft Outlook; WordPerfect Office 8
•Familiar with DocXTools, Pane Numbering, Best Authority, Table of Authorities
•Nuance and Adobe Acrobat Professional (redacting, extracting,
inserting pages/converting PDF to word) OCR Scanning
•Preparation and editing of PDF fillable forms
•Familiarity with Visio, Carpe Diem, Elite
•Proficient in iManage or familiarity with document management systems
•Knowledge of Hyperlinks
•Proficient knowledge of various HP and Xerox printers, color printers and scanners
•Ability to work through complex document markups and instructions in a timely manner
•Best Case Bankruptcy Software
•CM/ECF Filing System (Odyssey and PeachCourt)
•WorkShare/Delta View/CompaRite /Track Changes
•Solaria Database Software
•FileSite/Desk Site/iManage/Smart Advocate
•Dictation Buddy Software
•Transcription Software Buddy
•Express Scribe Software
•Eclipse V6 Software
•Excellent Time Management
•Reporter Base 8 Reporting Software
•Yes Law Transcript Generator Software
MILITARY
Court Reporter Paralegal United States Army SGT - 6 Years Various Locations
EDUCATION CERTIFICATION
Bachelor of Arts in Criminal Justice Everest University – in pursuit
Associate of Applied Science in Paralegal Kaplan University
Scoping and Transcription Certificate Real Time Voice Academy
Court Reporting Certificate Atlanta Peach Court Reporting
REFERENCES PROVIDED UPON REQUEST
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