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Accounts Payable Sales

Sunnyvale, California, United States
August 15, 2018

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Veronica Lichauco

**** ****** **. *********, ** *4086


Email :

Areas of Expertise

Accounts Payable-Full Cycle

Domestic & International

Purchase Order

Expense Report



Accounts Receivable



Medical Billing

Sales Tax


Oracle R12/11i





JD Edwards


Web Xtender






Associates Degree – Accounting

University of the East, Manila, Philippines

Professional Experience:


Adverum Biotechnologies Industry: Biotech Software : NetSuite

Full Cycle Accounts Payable 5/29/18-8/03/18

Process invoices for appropriate documentation and approval prior to payment

Review and verify account coding on invoices and purchase orders

Sort and distribute incoming mail

Respond to vendor inquiries

Reconcile vendor statements, research and correct discrepancies

Assist in month end closing by working with managers and vendors

Sales tax accruals

Process 3 way matching

Verify PO if approve

Request to create PO

Weekly check run

Matched invoices with the checks

Mail checks

Entered Employees Timesheet in spreadsheet

Post payment for foreign currency

Assist with other projects as needed

Maintain files and documentation thoroughly and accurately in accordance with company policy, SOX compliance


Purcell Murray Industry: Retail Software: Prophet 21

Accounts Payable (contract) 12/29/17-03/23/18

Match invoices to PO/ packing slips

Enter PO invoices / check for price variance

Code invoices to correct GL

Open mail / stamp date

Enter miscellaneous invoices

Enter multiple freight charges

Match invoices to checks

Mail checks


Accountemps Salaried Professional Service

Oportun Inc. Industry: Retail Software: Workday

Accounts Payable Specialist 07/31/17-11/28/17

Review and process invoices for 250 stores

Handles Utilities for all stores

Process PO and non PO invoices

Enter and upload invoices into system

Code invoices to correct GL

Send invoices for approval

Send invoices to buyer to create PO

Sort and stamp mail

Made online and phone payment

Reconciled American Express

Upload American Express from the website to excel spreadsheet

Match American express receipts to American express statement

Code, verify the amount and employees name on the spreadsheet

Verifies vendor accounts by reconciling monthly statements and related transactions

Respond to all vendors inquiries

Month end accruals

Audit and process credit card bills

Creative Learning Center Industry: Education

Accounting Specialist 09/19/16-07/28/17

Handle billing statements – review the services and amount are accurate

Processed credit card receipts and code them to the right GL

Handle petty cash for community activities

Received tuition fees for NPS and pre-school

Apply payment to students account

Bank reconciliation

Assist employees for new hire paper work

Reconcile students account

Support admin for student contract

Prepare Latham hours for payroll

Scan parent statement for payment

Order supply

Scan invoices to controller for approval

Prepare invoices for payment

Invoice student for ABA services

Accountemps – Salaried Professional Service

Housing Authority Industry: Subsidized Housing Software: Yardi

Accounts Payable Specialist 08/15/16- 09/16/16

Review and verify invoices and check request

Enter and upload invoices into system

Send invoices for approval

Track expenses and process expense reports

Process petty cash

Prepare and perform check runs

Post transactions to journals, ledgers and other records

Research and resolve invoice discrepancies and issues

Maintain vendors files

Accountemps – Salaried Professional Service

Guittard Chocolate Industry: Retail Software:Oracle 11I

Accounts Payable Specialist 9/9/2016-7/30/2017

Responsible for supporting the Corporate Controller with the Accounts Payable Desk for a medical leave coverage

Process 3rd ship lay off checks if any

Open incoming mails, stamp the date

Printing invoices received via email from vendors

Sort incoming approved invoices

Request W-9 for new vendor

Enter new vendor

Process 500 invoices a week

Process expense report

Enter ACH in the system

3 wat matching-match invoices to PO, Packing slip and BOL

Send invoice for approval

Coded the invoices with proper GL

Process Washington and Hawaii State taxes

Enter wire transfer transaction to Oracle

Reconcile credit card statement and code to proper GL code

Run preliminary report for check run

Run the final payment register

Weekly check run – 250-350 checks a week

Match the check to invoice

Respond to phone calls for payment inquiries


Monthly accruals

Prepare for 1099/1096 form at the end of the year

Making new files

Specialized Bicycle Components Industry: Retail Software: Oracle11i

Accounts Payable Specialist (contract) 5/6/15- 7/6/15

Responsible for processing both domestic and international invoices; heavy volume, approximately 500 – 700 invoices per month

3 way matching -match invoice to packing slip and bill of lading

Process included scanning invoices, reviewed invoice for proper coding

Audited invoices against purchase orders

Processed both purchase order and non-purchase order invoices

Requested W-9 information for new vendors

Worked with the Procurement Department to resolve discrepancies on vendor accounts

Managed vendor inquiries and resolved any outstanding discrepancies

Responsible for month-end accruals

Accountemps – Palo Alto, CA

Oshman Family Jewish Community Center Industry: Non-Profit Software: NetSuite

Accounts Payable Specialist 4/8/15 – 4/28/15

Responsible for processing invoices for rent and utilities

Managed the check requests

Coded the invoices with the proper g/l coding

Managed the daily report for the check runs as well as responsible for the weekly check runs

Responsible for setting up new vendors

Accountemps – Palo Alto, CA

United Healthcare Alliance Industry: Healthcare Software: Lawson

Accounts Payable Specialist 4/20/15 – 4/24/15

Responsible for processing invoices for rent and utilities

Processed invoices for multiple doctors’ office

Managed the check requests

Responsible for sending invoices for approval to department heads

Matched the check(s) with the invoice and backup

Coded the invoice(s) with the proper g/l code

Accountemps – San Mateo, CA

Redwood City School District Industry: Education Software: CECC

Accounts Payable Specialist 11/12/2014 – 2/20/2015

Responsible for supporting the processing of accounts payable invoices for 15 schools for the Redwood City School District

Process includes matching invoices to the purchase order; validate or request proper approval of invoice

Maintain and update invoice log for all open purchase orders

Match vendor copies of invoices with checks and prepare for sending out

Responsible for processing payment for all utility services; updated Recology spreadsheet to verify amounts billed as agreed per contract

Verify supplies reimbursement, conference expenses and mileage reports for discrepancies and claims not allowed per District policies and correction of budgets used

Maintain revolving accounts; update their spreadsheet and responsible for monthly reconciliation

Reconcile monthly vendor statements to verify account is current and request invoices or check refunds if needed

Research on monthly inquiries from Board Members

Ares Corporation Industry: Government Defense Software: Deltek

Accounts Payable Specialist 3/2014 – 9/2014

Responsible for processing Ares Corporation invoices; volume was approximately 200+ invoices per week

Coded the invoices with the proper general ledger account

Processed subcontractor invoices wit hours and vendor labor

Responsible for preparing batches for data entry; entered invoices for payment

Verified coding and obtained required signatures

Reconciled vendor statements

Processed backup reports after entering into Deltek

Ran Edit Report for weekly check run

Prepared vendor checks for mailing

Updated and maintained vendor database

Assisted full-time Accounts Payable Specialist with international invoices

At-Tec/Shinko Electric America Industry: Semiconductor Software: JD Edwards

Accounts Payable Specialist (contract) 10/2013 – 11/2013

Responsible for managing the weekly email inbox

Volume of invoices was approximately 200 per week

Responsible for coding the invoices with the proper general ledger account

Weekly check run

Matched purchase order, packing slip and bill of lading to invoice

Managed both freight charges and airline invoices

Processed the credit card payments

Responsible for petty cash and processed check requests

Audited and processed the expense reports on a weekly basis

Avnet Inc. Industry: Manufacturing Software: SAP

Sales Tax Compliance Specialist (contract) 5/2012 – 7/2013

Validated sales tax certificate to include state compliance

Developed procedures for resolving customer sales tax dispute

Assisted internal and external customers in complying with established sales tax compliance policies

Worked with several outside resources to clarify sales tax compliance policies

Issued credit and debit memos

PetSmart SSG Industry: Retail Software: SAP

Accounts Payable Specialist (contract) 11/2011 – 3/2012

Acting Lead Accounts Payable Specialist for the International Division; worked on a team of 25

Responsible for processing the international invoices for the Imports Division and managed the email inbox

Responsible for over $500,000 in revenue for the 2010-2011 tax season

Increased client base by 4.5%

3 way matching – matched invoice to packing slip and bill of lading

Resolved heavy phone disputes regarding tax preparation, financial products, audits and IT

Responsible for researching and processed claims, refunds, credits and general issues

Responsible for processing ocean freight, airlines freight and EDI invoices

Processed all UPS for both United States and Canada,DHL, Fed-EX, Spectrum, HUB Group and Act

Posted discounted invoices in SAP

Prepared the invoices to scan and link

Maintained Microsoft Excel spreadsheet for freight charges

Worked with department management to oversee day-to-day activities and workflow of National Contract

Pueblo Norte Senior Community Industry: Non-Profit Software: Ariba System

Staff Accountant 10/2009 – 10/2011

Responsible for processing both accounts payable and accounts receivable invoices

Processed all ACH payments

Managed the accounts payable processing, full cycle through the check run

Responsible for month-end accruals

Posted monthly payment to resident account

Entered all ancillary charges

Reviewed EOB for co-insurance

Responsible for billing to insurance companies for co-payments on Meditech

Prepared daily bank deposit

Handled petty cash for reimbursement

Updated census worksheet

Kindred Hospital Industry: Healthcare Software: SAP

Accounts Payable Specialist 2/2007 – 9/2009

Processed accounts payable invoices to include utilities, mileage reimbursement and miscellaneous expense

Handle 2 Hospitals

Responsible for physician’s payment

Managed EDI invoices

Responsible for all new vendor set-up and month-end accruals

Researched and reconciled accounts and worked effectively with vendors

3 way matching- match invoice to packing slip and bill of lading.

Weekly check run

Match the check to invoice

Month end close

Monthly accruals

Journal entry


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