Accounts Payable Sales
Resume:
Veronica Lichauco
**** ****** **. *********, ** *4086
Email : ***************@*****.***
Areas of Expertise
Accounts Payable-Full Cycle
Domestic & International
Purchase Order
Expense Report
Accruals
Month-End
Accounts Receivable
ACH
Collection
Medical Billing
Sales Tax
Software
Oracle R12/11i
CECC
NetSuite
Lawson
Deltek
JD Edwards
Genesis
Web Xtender
Ariba
Meditech
SAP
Excel
Education
Associates Degree – Accounting
University of the East, Manila, Philippines
Professional Experience:
Accountemps
Adverum Biotechnologies Industry: Biotech Software : NetSuite
Full Cycle Accounts Payable 5/29/18-8/03/18
Process invoices for appropriate documentation and approval prior to payment
Review and verify account coding on invoices and purchase orders
Sort and distribute incoming mail
Respond to vendor inquiries
Reconcile vendor statements, research and correct discrepancies
Assist in month end closing by working with managers and vendors
Sales tax accruals
Process 3 way matching
Verify PO if approve
Request to create PO
Weekly check run
Matched invoices with the checks
Mail checks
Entered Employees Timesheet in spreadsheet
Post payment for foreign currency
Assist with other projects as needed
Maintain files and documentation thoroughly and accurately in accordance with company policy, SOX compliance
Accountemps
Purcell Murray Industry: Retail Software: Prophet 21
Accounts Payable (contract) 12/29/17-03/23/18
Match invoices to PO/ packing slips
Enter PO invoices / check for price variance
Code invoices to correct GL
Open mail / stamp date
Enter miscellaneous invoices
Enter multiple freight charges
Match invoices to checks
Mail checks
Filing
Accountemps Salaried Professional Service
Oportun Inc. Industry: Retail Software: Workday
Accounts Payable Specialist 07/31/17-11/28/17
Review and process invoices for 250 stores
Handles Utilities for all stores
Process PO and non PO invoices
Enter and upload invoices into system
Code invoices to correct GL
Send invoices for approval
Send invoices to buyer to create PO
Sort and stamp mail
Made online and phone payment
Reconciled American Express
Upload American Express from the website to excel spreadsheet
Match American express receipts to American express statement
Code, verify the amount and employees name on the spreadsheet
Verifies vendor accounts by reconciling monthly statements and related transactions
Respond to all vendors inquiries
Month end accruals
Audit and process credit card bills
Creative Learning Center Industry: Education
Accounting Specialist 09/19/16-07/28/17
Handle billing statements – review the services and amount are accurate
Processed credit card receipts and code them to the right GL
Handle petty cash for community activities
Received tuition fees for NPS and pre-school
Apply payment to students account
Bank reconciliation
Assist employees for new hire paper work
Reconcile students account
Support admin for student contract
Prepare Latham hours for payroll
Scan parent statement for payment
Order supply
Scan invoices to controller for approval
Prepare invoices for payment
Invoice student for ABA services
Accountemps – Salaried Professional Service
Housing Authority Industry: Subsidized Housing Software: Yardi
Accounts Payable Specialist 08/15/16- 09/16/16
Review and verify invoices and check request
Enter and upload invoices into system
Send invoices for approval
Track expenses and process expense reports
Process petty cash
Prepare and perform check runs
Post transactions to journals, ledgers and other records
Research and resolve invoice discrepancies and issues
Maintain vendors files
Accountemps – Salaried Professional Service
Guittard Chocolate Industry: Retail Software:Oracle 11I
Accounts Payable Specialist 9/9/2016-7/30/2017
Responsible for supporting the Corporate Controller with the Accounts Payable Desk for a medical leave coverage
Process 3rd ship lay off checks if any
Open incoming mails, stamp the date
Printing invoices received via email from vendors
Sort incoming approved invoices
Request W-9 for new vendor
Enter new vendor
Process 500 invoices a week
Process expense report
Enter ACH in the system
3 wat matching-match invoices to PO, Packing slip and BOL
Send invoice for approval
Coded the invoices with proper GL
Process Washington and Hawaii State taxes
Enter wire transfer transaction to Oracle
Reconcile credit card statement and code to proper GL code
Run preliminary report for check run
Run the final payment register
Weekly check run – 250-350 checks a week
Match the check to invoice
Respond to phone calls for payment inquiries
Filling
Monthly accruals
Prepare for 1099/1096 form at the end of the year
Making new files
Specialized Bicycle Components Industry: Retail Software: Oracle11i
Accounts Payable Specialist (contract) 5/6/15- 7/6/15
Responsible for processing both domestic and international invoices; heavy volume, approximately 500 – 700 invoices per month
3 way matching -match invoice to packing slip and bill of lading
Process included scanning invoices, reviewed invoice for proper coding
Audited invoices against purchase orders
Processed both purchase order and non-purchase order invoices
Requested W-9 information for new vendors
Worked with the Procurement Department to resolve discrepancies on vendor accounts
Managed vendor inquiries and resolved any outstanding discrepancies
Responsible for month-end accruals
Accountemps – Palo Alto, CA
Oshman Family Jewish Community Center Industry: Non-Profit Software: NetSuite
Accounts Payable Specialist 4/8/15 – 4/28/15
Responsible for processing invoices for rent and utilities
Managed the check requests
Coded the invoices with the proper g/l coding
Managed the daily report for the check runs as well as responsible for the weekly check runs
Responsible for setting up new vendors
Accountemps – Palo Alto, CA
United Healthcare Alliance Industry: Healthcare Software: Lawson
Accounts Payable Specialist 4/20/15 – 4/24/15
Responsible for processing invoices for rent and utilities
Processed invoices for multiple doctors’ office
Managed the check requests
Responsible for sending invoices for approval to department heads
Matched the check(s) with the invoice and backup
Coded the invoice(s) with the proper g/l code
Accountemps – San Mateo, CA
Redwood City School District Industry: Education Software: CECC
Accounts Payable Specialist 11/12/2014 – 2/20/2015
Responsible for supporting the processing of accounts payable invoices for 15 schools for the Redwood City School District
Process includes matching invoices to the purchase order; validate or request proper approval of invoice
Maintain and update invoice log for all open purchase orders
Match vendor copies of invoices with checks and prepare for sending out
Responsible for processing payment for all utility services; updated Recology spreadsheet to verify amounts billed as agreed per contract
Verify supplies reimbursement, conference expenses and mileage reports for discrepancies and claims not allowed per District policies and correction of budgets used
Maintain revolving accounts; update their spreadsheet and responsible for monthly reconciliation
Reconcile monthly vendor statements to verify account is current and request invoices or check refunds if needed
Research on monthly inquiries from Board Members
Ares Corporation Industry: Government Defense Software: Deltek
Accounts Payable Specialist 3/2014 – 9/2014
Responsible for processing Ares Corporation invoices; volume was approximately 200+ invoices per week
Coded the invoices with the proper general ledger account
Processed subcontractor invoices wit hours and vendor labor
Responsible for preparing batches for data entry; entered invoices for payment
Verified coding and obtained required signatures
Reconciled vendor statements
Processed backup reports after entering into Deltek
Ran Edit Report for weekly check run
Prepared vendor checks for mailing
Updated and maintained vendor database
Assisted full-time Accounts Payable Specialist with international invoices
At-Tec/Shinko Electric America Industry: Semiconductor Software: JD Edwards
Accounts Payable Specialist (contract) 10/2013 – 11/2013
Responsible for managing the weekly email inbox
Volume of invoices was approximately 200 per week
Responsible for coding the invoices with the proper general ledger account
Weekly check run
Matched purchase order, packing slip and bill of lading to invoice
Managed both freight charges and airline invoices
Processed the credit card payments
Responsible for petty cash and processed check requests
Audited and processed the expense reports on a weekly basis
Avnet Inc. Industry: Manufacturing Software: SAP
Sales Tax Compliance Specialist (contract) 5/2012 – 7/2013
Validated sales tax certificate to include state compliance
Developed procedures for resolving customer sales tax dispute
Assisted internal and external customers in complying with established sales tax compliance policies
Worked with several outside resources to clarify sales tax compliance policies
Issued credit and debit memos
PetSmart SSG Industry: Retail Software: SAP
Accounts Payable Specialist (contract) 11/2011 – 3/2012
Acting Lead Accounts Payable Specialist for the International Division; worked on a team of 25
Responsible for processing the international invoices for the Imports Division and managed the email inbox
Responsible for over $500,000 in revenue for the 2010-2011 tax season
Increased client base by 4.5%
3 way matching – matched invoice to packing slip and bill of lading
Resolved heavy phone disputes regarding tax preparation, financial products, audits and IT
Responsible for researching and processed claims, refunds, credits and general issues
Responsible for processing ocean freight, airlines freight and EDI invoices
Processed all UPS for both United States and Canada,DHL, Fed-EX, Spectrum, HUB Group and Act
Posted discounted invoices in SAP
Prepared the invoices to scan and link
Maintained Microsoft Excel spreadsheet for freight charges
Worked with department management to oversee day-to-day activities and workflow of National Contract
Pueblo Norte Senior Community Industry: Non-Profit Software: Ariba System
Staff Accountant 10/2009 – 10/2011
Responsible for processing both accounts payable and accounts receivable invoices
Processed all ACH payments
Managed the accounts payable processing, full cycle through the check run
Responsible for month-end accruals
Posted monthly payment to resident account
Entered all ancillary charges
Reviewed EOB for co-insurance
Responsible for billing to insurance companies for co-payments on Meditech
Prepared daily bank deposit
Handled petty cash for reimbursement
Updated census worksheet
Kindred Hospital Industry: Healthcare Software: SAP
Accounts Payable Specialist 2/2007 – 9/2009
Processed accounts payable invoices to include utilities, mileage reimbursement and miscellaneous expense
Handle 2 Hospitals
Responsible for physician’s payment
Managed EDI invoices
Responsible for all new vendor set-up and month-end accruals
Researched and reconciled accounts and worked effectively with vendors
3 way matching- match invoice to packing slip and bill of lading.
Weekly check run
Match the check to invoice
Month end close
Monthly accruals
Journal entry
Filling
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