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Administrative Assistant

Marietta, Georgia, United States
August 15, 2018

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MARIETTA, GA ***** 770-***-****




Possessing more than 30 years of experience working with C-Level executives in corporate finance and IT departments, I retired after my last position ended. I am looking to re-enter the workforce in a position lower on the totem pole than Executive Assistant to supplement my income. In my 30 years of experience, I learned how to leverage my skills to identify means to cut costs, improve efficiencies and create training materials. Everyday duties included working in MS Office Suite including Word, Excel, PowerPoint, Publisher and Outlook to handle meeting scheduling, spreadsheets, presentations, newsletter/bulletin creation and Visio to create organization charts. ACCOMPLISHMENTS

Conducted reconciliations in Oracle R12 system on several large accounts and discovered credits and overpayments more than $185K; collaborated with vendors and secured refunds of monies

Reduced cell phone costs by $2,600/month through negotiations with vendor

Revised Travel & Entertainment policy which led to reduction of reimbursable employee expenses

Streamlined on-boarding process for Human Resources department by creating New Employee Orientation handbook and conducting orientations for new employees in general office policies, including expense reimbursement policy and forms, dress code and office safety policy

Improved organization efficiency and consistency by creating user manuals for accounts payable check processing and running accounts receivable accounting reports while training both contract and new employees in those processes

Trained new receptionists, ensuring proper write up of invoices as well as matching and distributing of checks from weekly check runs.

Improved organization efficiency by keeping a log in Excel of all purchase requisitions entered into Oracle avoiding possible duplication of orders and/or payments

Spearheaded Oracle iExpense project, completing user manual, setting up training plan and plan to initiate program going forward; led training session for Atlanta Administrative team on program and demo of program to various company site IT managers

Assisted in designing new SharePoint system used for updating the company intranet at request of the Director of IT

Selected by Director of Purchasing and Logistics, to collaborate with American Express and Verizon Wireless whereby each was to split single company account into 3 separate accounts to be effective on date of closing of the sale of the company from OCI Enterprises Inc. to Ciner Enterprises Inc.

Numerous leadership roles on the local, regional and state level in two non-profit organizations including, but not limited to, Chapter President, Vice President, Secretary and Treasurer; Area Vice President and Secretary; State Secretary



CINER RESOURCES CORPORATION (FORMERLY OCI CHEMICAL CORPORATION, ATLANTA GA (9 years) Using MS Outlook, Word, Excel, PowerPoint, Publisher and Visio, managed calendaring, travel and general administration tasks for CFO, Director of IT and, after sale of company in 2015, President of Ciner Enterprises Inc. (owner of CRC); took, transcribed and distributed minutes of department meetings; served as back-up to Assistant to the President, Accounting Clerk and Accounts Receivable Manager; handled all miscellaneous cash transactions; using Oracle R12, entered all purchase requisitions for the Atlanta office

UCB, INC., SMYRNA, GA - Contract Position - (11 2 years) Assisted Accounts Payable department in processing invoices, matching checks and using Concur, entering employee expense reports. Using MS Outlook, assisted Training Manager in scheduling classes for employees company-wide; worked with class facilitators to schedule class times; created class synopsis for distribution to company employees; sent out notices to employees regarding upcoming schedule of available classes; negotiated with facilitators and ensured fees were paid in a timely manner AFC ENTERPRISES, INC., ATLANTA, GA (6 years)

Using MS Outlook, Word, Excel, PowerPoint, Publisher and Visio, managed calendaring, travel and general administration tasks for CIO and Director of Strategic Development SYBRA, INC., ATLANTA, GA (14 years)

Managed calendaring, travel, expense reports and general administration tasks for President and VP Marketing; screened all phone calls for these two executives; dealt with attorneys and contractors regarding construction contracts; processed all construction invoices; screened all phone calls; handled minor customer complaints; assisted Accounts Payable at month-end close EDUCATION

Bachelor of Arts (BA), Music Education, The College of New Jersey, Trenton, NJ Numerous classes in MS Office Suite products


New Jersey Jaycee-ette Keywoman of the Year; 2 company “Excellence Awards” for work on committee tasked with moving the company office from Marietta, GA to Atlanta, GA and for solely covering Accounts Payable department for several months until a replacement was found AFFILILATIONS

SWEET ADELINES INTERNATIONAL: This highly respected worldwide organization of women singers is committed to advancing the musical art form of barbershop harmony through education, competition and performance. This independent 501(C)(3) education association is one of the world’s largest singing organizations for women boasting 23K members NEW JERSEY JAYCEE-ETTES: Not-for-profit women’s organization that offered leadership training through community service and was affiliated with the Jaycee organization until 1985 when Jaycees changed charter and allowed women members

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