Executive Assistant

DIANE

PAULHILL

EXECUTIVE ASSISTANT

214-***-**** ***********@*****.***

As a professional assistant I have over 12 year’s executive administrative experience in the corporate environment. I possess a high level of personal discretion and interpersonal skills to handle sensitive and confidential situations while supporting executives. Mastered areas of competencies include calendar management; domestic and international travel arrangements, Microsoft Office suite, accounts payable and human resources experience recently acquired; Adept in Project Management and Event management. I am also an experienced trainer with demonstrated success in administrative procedures.

PROFESSIONAL EXPERIENCE

Executive Assistant 2008- Present

Independent Contractor

University of Houston Advancement Department – Executive Assistant to VP

City of Pflugerville Human Resources Department – HR Coordinator/Assistant

City of Pflugerville Police Department – Chief of Police Administrative Assistant

Lone Star Overnight – HR Recruiter

Buckner Bailing Services – Office Manager/Assistant to Owner

Bryan/CS Independent School districts – Paraprofessional Substitute Teacher

Administrative Assistant 1/2008 – 4/2008

KPMG, LLP Dallas, Texas

Administrative assistant to Tax Partners in the Multi-state Tax division; Travel arrangements (domestic and international), expense reporting, preparing and filing tax extensions returns;

Executive Assistant/Administrative Assistant 6/2000 – 4/2007

Deloitte, LLP Dallas, Texas

Scheduling for the Lead Partner of Real Estate Tax and National Partner of Employee Benefits Tax; calendar management, meeting scheduling with all logistical details including catering, travel arrangements both domestic and international i.e. developed itineraries, ground transportation arrangements, reserve meeting facilities at other offices, hotel arrangements; expense reports for travel and other expenses for reimbursement; weekly work flow report and client billing charts for tax team; monthly offsite REFEA board meetings for President of the organization; billable hours of client proposals/contracts/engagements tracking and invoicing, spreadsheet of tax filing and billing deadlines. Trained new hire accounting staff and new hire administrative professionals.

Administrative Assistant 10/96 – 5/1999

Campbell Soup Company Addison, Texas

Prepared monthly reports for Sales Division Managers; Prepared monthly earnings report and presentations for regional management; Developed memos and presentations; Organized sales presentation binders;

Travel expense reporting of time/expense for reimbursement; Planned and coordinated meetings;

Managed day to day office operation including mailings, supply maintenance and filing;

Spearheaded an office wide relocation including 3 departments and a company subsidiary office;

Planned social and holiday events within a corporate budget;

DELIVERABLES

Improved accuracy, reduced redundancy and increased departmental process objectives by creating an administrative procedural binders;

Improved administrative assistants moral and balanced workloads by fostering campaign of team building and stress relieving activities;

Overachieved on firm deliverables for billing hours and being proactive in identifying areas of support applicable to customers' needs; Rewarded with certificates of recognition and financial bonuses.

EDUCATION

University of Texas at Arlington, Arlington, Texas

Advanced Career Training Institute, Dallas, Texas

PROFESSIONAL AFFILIATIONS

Association of Executive and Administrative Professionals

International Association of Administrative Professionals

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