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Administrative Assistant Executive

Houston, Texas, United States
August 15, 2018

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Diane Paulhill



A professional assistant with over 10 years administrative experience in corporate support; supporting executive level clients; Calendar management; Travel arrangement- both domestic and international; Strong knowledge of MS Office; Adept in Project Management and Event management


Contract Administrative Services Austin, Texas 2013 - Present

Various assignments and contract services for companies in the Austin, Texas area and the Bryan/College Station, Texas areas. Most recently the Human Resources Assistant at City of Pflugerville for 9 months.

Buckner Bailing Services Shiro, Texas 3/2009 – 9/2013

Office Manager/Administrative Assistant

Support in daily operations of rural services business. Arranged deliveries, supply pick-up, phone calls and payroll. Management of time and expense.

KPMG, LLP Dallas, Texas 1/2008 – 4/2008

Administrative Assistant

Administrative support to Tax Partners, Principals and Directors; Arranged travel schedules and reservations for executive management teams; large quantities of certified mailings for tax filings; Created contractual correspondence to clients from draft to client ready status.

Managed conflicting priorities by teaming with colleagues to accomplish tasks and balance workloads

Developed and demonstrated a solid working knowledge of the firm's structure, service lines, key personnel, and policies and procedures

Deloitte, LLP Dallas, Texas 6/2000 – 4/2007

Executive Assistant/Administrative Assistant

Administrative support to the Real Estate Tax, Employee Benefits and International Tax service lines; Scheduled and maintained calendar of appointments, meetings and travel itineraries, and coordinated related arrangements; Managed administrative aspects of client engagements by tracking billable hours, invoicing, and maintaining a spreadsheet of filing and billing deadlines.

Trained new hire accounting staff and new hire administrative professionals.

Created standardized invoicing format for administrative tax team.

Co-Project manager of firm picnics and social mixers for specialty groups and functional teams in onsite and offsite settings.

Developed and maintained administrative procedural processes binders that reduced redundancy, improved accuracy and efficiency, and achieved organizational objectives.

Lobbied for and was approved to implement administrative assistant team building and stress relieving activities to balance workloads and foster improved moral.

Overachieved on company deliverable for billing hours, earning several outstanding company recognition awards.

“Above and Beyond” certificates of recognition and financial bonuses for being proactive in identifying areas of support applicable to customers' needs.

Campbell Soup Company Addison, Texas 10/96 – 5/1999

Administrative Assistant to VP of Sales

Prepare monthly earnings PowerPoint presentations for senior management; Creation of memos and presentations; Design and collate high volume of presentation binders; Travel expense reporting and time-keeping; Filing and records retention; Plan and coordinate meeting arrangements

Managed day to day office operation including mailings, supply maintenance and filing

Spearheaded an office wide relocation including 3 departments and a company subsidiary office

Planned social and holiday events within a corporate budget

Monitored expenses of Division Managers (3) as part of the VP of Sales duties


Association of Executive and Administrative Professionals

International Association of Administrative Professionals

National Association of Black Accounts 2005

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