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Management Office

Location:
Umhlanga, KwaZulu-Natal, South Africa
Posted:
August 15, 2018

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Resume:

CURRICULUM VITAE

OF

GCINA SIPHESIHLE KUBEKA

PERSONAL DETAILS

Gender : Male

Date of Birth : 26 May 1993

Identity number : 930-***-**** 082

Cell Number : 071-***-****

Email Address : ac6ock@r.postjobfree.com

Residential Address : C3972 section 3

Madadeni

2951

Nationality : South African

Home language : IsiZulu

Other languages : English

Driver’s License : Code 10 (C1)

Marital status : Single

Next Of Kin : Mr SA Kubeka (Brother)

Cell Number : 078-***-****

PERSONAL PROFILE

I’m an enthusiastic, self-motivated, dedicated and hard working Person, offering more than 4years 10months of solide accomplissements in the Field of Office Administration. I have experience in working with Clients, Supply-Chain Management, Assets, Budget, Inventory, Stock control, Data Capturing, Filling and also very good with calculations. I also have Computer Skills which includes MS Word, Ms Excel, MS Powerpoint & Ms Outlook/ Email, Internet, Pastel Accounting System (Pastel Payroll and Pastel Partner). All of This Is based on the Fondations of a National Diploma in Financial Management.

TERTIARY EDUCATION QUALIFICATIONS

Institution : Majuba T.V.E.T College

Qualification : National Diploma

Course : Financial Management

Year : 2015

Subject Passed : Financial Accounting (N4–N6)

Entrepreneurship and Business Management (N4)

Management Communication (N4)

Computerized Financial Systems / Pastel (N4–N6)

Cost and Management Accounting (N5-N6)

Mercantile Law (N4)

Income Tax (N6)

OTHER TRAININGS

Institution : Majuba T.V.E.T College

Qualification : Certificate

Course : Business and Environmental Awareness

Year : 2011

EDUCATIONAL QUALIFICATION

School Attended : Sekusile High School

Highest Grade Passed : Grade 12

Year completed : 2010

Subject Passed : IsiZulu

English

Mathematics

Life Orientation

Accounting

Business Studies

Economics

WORK EXPERIENCE – 4 Years 10Months

Company : Department Of Education – Amajuba District

Duration : 07 August 2017 to 31 July 2018 (12 Months)

Department : Finance Department

Position : Intern

Reason for Living : Contract Ended

Contact : 034-***-****

Duties

Assets Management

Assets

1 Managing all District Asset (including Circuits Office).

. Asset Procurement.

• Filling EF 72 for authority to purchase asset / Order asset.

• Receiving Asset and check if it’s what we have ordered.

• Signing the delivery Note.

• Filling EF 73 to confirm that goods received/ services rendered was correct.

• Keeping record of invoices.

• Barcoding of newly bought asset and updating asset register on HARDCAT ASSET MANAGEMENT System.

• Doing physical verification of Asset/ Asset audit.

• Doing Asset Disposal for Non-Functioning Asset.

• Filling of Asset Transfer Form and Asset Addition Form including invoices.

Inventory/Stores Management Section

. Managing stores / inventory.

. Ensure stock control by preventing theft and misused of resources.

. Ensure tally cards are kept up to date and are true reflections of stock on hand.

. Up-dating stock sheet on stock received and issued using Excel.

. Compile monthly reports on stock received and issued using Excel.

• Filling EF 72 for authority to purchase inventory / order Stock.

• Receiving inventory, check if it’s what we have ordered and sign the delivery note.

• Filling EF 73 to confirm that goods received was correct.

• Keeping records of invoices.

• Filling of requisition forms as evidence for stork issued.

• Doing stock taking.

Supply Chain Management Section

• Receiving EF72 (Requisition form) for bookings and fax to head office for approval.

• Receiving the approved EF72 for faxing or delivery to TWF at Districts.

• Writing of orders and receiving processed requisition from HUB and BID.

• Capturing of orders to BAS to be authorized.

• Attending to queries and do filling.

Company : Majuba T.V.E.T College (Central Office)

Duration : 07 October 2013 to 02 August 2017 (3years 10months)

Department : Technical and Vocational Education and Training Management Information Systems (TVETMIS)

Position : Administration – Trainee

Reason for Living : Employed By Department of Education

Contact : 034-***-****

Duties

General Admin Duties

• Data Capturing

• Filling & Archiving

• Answering Telephone’s / Reception

• Planning and Organizing Meetings

• Planning and Organizing Staff Trainings

• Take, type minutes and agendas for meetings

• Using Office Equipment (Photo Copying Machine, Scanner, Binding Machine, Email and Fax Machine)

TVETMIS Duties

• Managing Management information System (MIS) of a College

• Attending Queries regarding M.I.S from the Campuses

• Assist in Planning and managing the department Budget

• Attending monthly Budget Review Meeting

• Issue Quotations for the Department to Suppliers

• Placing Orders to Suppliers

• Follow up with suppliers for delivery purposes

• Follow up with Finance for payment purposes

• Filing Of Invoices

• Compiling Students Stat For Funding Purposes

• Compiling and Analyzing Student Data

Skills

• I have proven Excellent Interpersonal Skills

• I have a Good Listening Skill

• Attention to Detail / Accuracy

• Good Communication Skills (Verbal & Writing)

• Good Problem solving skills

• Finance & Budgeting Skills

• Time management Skills

• Good Planning and Organizational Skills

• I have proven Excellent Computer Skills

• Good Team Work and Team Leadership Skills

• Good Conflict resolution skills

Knowledge and Abilities

• Knowledge of General office administration policies and procedures.

• Knowledge Basic Accounting System and Persal System.

• Ability to interpret and apply Policies.

• Knowledge of Receptionist Services.

• Knowledge of Client Service.

• Knowledge of Management Information System (M.I.S).

• Knowledge of Bookkeeping.

• Knowledge of accounts Payable and Receivables.

• Knowledge of Asset and inventory Control.

• Ability to work under pressure and independently.

• Ability to meet Deadlines.

• Ability to maintain Confidentiality.

Knowledge of Legislative Mandate

• The Constitution of the Republic of South Africa Act No 108 of 1996

• Public Finance Management Act No 1 of 1999 as amended

• Municipal Finance Management Act No 56 of 2003

• Government Immovable Asset Management Act No19 of 2007

• National Archives Act no 43 of 1996

• Public Administration Management Act No 11 of 2014

• Basic Conditions of Employment Act

• Protection of personal Information act No4 of 2013

• Batho pele Principles

• Knowledge of National Treasury Regulations

• South African Schools Act No 84 of 1996

• The Public Service Act No 103 of 1994

• Preferential Procument Policy Framework Act No5 of 2000

• Supply Chain Management Policy and Procedure

• Further Education and Training College Act No 16 of 2006

REFERENCES

1.Name : Miss N.T.M Mnguni

Company : Department Of Education – Amajuba District

Department : Finance Department

Position : Admin Officer – Asset & Stores

Relationship : Supervisor

Contacts : 083-***-****

Work Tell : 034-***-****

2.Name : Miss N.H Mkhonza

Company : Department Of Education – Amajuba District

Department : Finance Department

Position : Senior Admin Clerk – Asset & Stores

Relationship : Mentor

Contacts : 083-***-****

Work Tell : 034-***-****

3.Name : Mr M.P Mkhize

Company : Majuba T.V.E.T College (Central Office)

Position : Senior Admin Clerk - TVETMIS Department

Relationship : Supervisor & Mentor

Contacts : 084-***-****

Work Tell : 034-***-****



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