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Executive Assistant Manager

Fremont, California, United States
August 16, 2018

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Cell 510-***-**** – OBJECTIVE Seeking part time employment in the field of Administrative Support Services. SUMMARY Fifteen years of progressive administrative work experience, QUALIFICATIONS

General administrative knowledge & communication skills

Record keeping, report generation & preparation

Data analysis, multiple focus, ability to prioritize & strong attention to detail

Accounts payable/receivable

Supply ordering & inventory keeping

Time reporting & payroll/attendance records

Standard office equipment knowledge

Typing 60+ WPM, 10-key (by touch), internet experience & data entry

Advanced in Microsoft Word, Excel, PowerPoint, and Outlook SPECIALIZED TRAINING

§ Microsoft Excel Intermediate Certification

§ ADP ProBusiness and R&R Report Writing Certification

§ Corporate Expense Account Reconciliation


Mukesh Patel, CEO of Invati Capital & Board Member of Smart Modular Technologies 2006 - 2011 Home Office Manager

• Provided part-time general administrative support in the home office of a busy executive.

• Regular duties included: managing mail, filing, travel arrangements, research, project management, drafting wire transfer instructions, and tracking the activity of all assets and investments. Smart Modular Technologies 2005 - 2006

Executive Assistant

• Provided executive administrative support to the CEO, as well as the CFO, part of which was during the company’s Pre-IPO and IPO on NASDAQ.

• Regular responsibilities included: Answering phones, maintaining calendars, creating expense reports, making international and domestic travel arrangements, creating presentations, drafting business correspondence, and coordinating off-site conference meetings, most of which included handling confidential and sensitive information in a discreet manner. Interacted with Board Members to coordinate quarterly Board Meetings and complete required general business documentation.

Force Computers 2003 - 2004

Executive Assistant

• Provided administrative support to the President, as well as to the Director of Operations, part of which was during a pre-acquisition phase.

• Regular responsibilities included: Answering phones, maintaining calendars, creating expense reports, making travel arrangements, creating tracking spreadsheets, compiling presentations, drafting business correspondence and coordinating off-site meetings. Also assisted with tracking NDA’s and aided employees with mobile phone issues.

• Was able to make an additional contribution by serving as the Payroll Administrator for an interim period of six months. This included training both internally and with ADP-ProBusiness. Daily duties for this function included: maintaining and updating payroll records, collecting timecards and exception forms, distributing paychecks, and processing payroll in the ProBusiness application for all US employees for regular pay periods, as well as commissions and quarterly bonus checks.

• Transferred all payroll records to Motorola Payroll in Schaumburg, Illinois after acquisition of Force Computers. JENNIFER BENEDIK Network Appliance 2003

Business Services Coordinator

• Provided administrative support to the Business Services Manager and the Workplace Resources and Facilities Departments.

• Daily Responsibilities included: Ordering office supplies, ordering business card, updating tracking records, maintaining email lists, managing supply and service issues for fax machines, maintaining office supply volumes and printer paper throughout the facilities, managing user access for employees ordering office supplies within the United States offices, and creating and updating intranet web pages, using Dreamweaver.

• Also managed accounts with various business service vendors, organized “Great Place to Work” programs, and coordinated corporate events such as the quarterly “All Hands” meetings.

• Projects included surveying conference room users and “Productivity Day One”, which involved providing new employees with the tools needed to be productive on their first day. City of Fremont 2002

Support Specialist

• Provided support to four City Council Members, the Mayor and the Deputy City Clerk.

• Responsibilities for the City Council included: scheduling and setting up City Council Chambers, providing refreshments for Council Members, arranging steno captioning and video technician services, managing mail for Council Members, coordinating audio/visual presentations, notifying appellants of decisions, mailing legal and courtesy letters to citizens regarding upcoming agenda items, publishing legal notices, retaining public records for previous meetings, and creating minutes templates for City Council Meetings..

• Duties also included: assisting voters on election day, providing verification services to immigrants, receiving claims against the City, payroll/time reporting for the City Clerk’s Office, completing personnel forms, A/P, purchasing supplies, reconciling credit card statements, updating records, answering phones, scheduling conference rooms, research, creating various forms and spreadsheets for departmental use, and preparing ceremonial items to be presented to employees, organizations and citizens, on behalf of the City of Fremont.

• Provided backup support for: mail distribution, scheduling items on upcoming City Council agendas, as well as creating and editing the agenda and report for the Fremont City Council, Fremont Redevelopment Agency, and the Fremont Public Financing Authority.

Pacific Bell 1999 - 2001

Staff Associate/Administrative Assistant

• Provided Executive Administrative support, in addition to supporting a supervisory team.

• Primary duties included: answering phones, mail distribution, ordering office supplies, managing supply room, scheduling conferences, making travel arrangements, processing daily time sheets for 50 employees, compiling expense reports, tracking the team's review of corporate policies, maintaining emergency records for over 200 employees, developing letters, charts, and presentations, maintaining and updating various status and tracking reports, as well as completing various personnel forms, some of which required interaction with HR in Sacramento and Payroll in St. Louis.

• Provided back-up support to both the Executive Assistant to the General Manager as well as the Administrative Manager.

• Accomplishments included: designing various tracking spreadsheets that were implemented in the entire Special Services department for process improvement, as well as creating an organized supply room that included a systematic filing area, for easy access to records.

Otron Services 1997 – 1999

Office Administrator

• Provided direct support to the President/Owner

• Managed Accounts Payable/Receivable as well as Payroll, made daily bank deposits, managed petty cash and office receipts, answered phones, greeted customers and completed repair order forms for various multimedia equipment.

• Created and implemented a new office filing system.

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