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Administrative Assistant

New Orleans, Louisiana, United States
August 16, 2018

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Nicole A. Kaufman 240-***-****


Executive Administrator with 6+ years of experience in the construction industry with both global enterprises and DBEs. Broad mastery of administrative processes including calendar, travel, expenses, meetings, and events. Cross-functional experience in marketing, compliance, and warehouse operations. Strong written and verbal communicator. EXPERIENCE

ILSI ENGINEERING, New Orleans LA October 2017 – Present Senior Administrator

Core administrator on emergency repair project at New Orleans Sewerage and Water board. Responsible for managing day to day client relationship and project documents.

● Deliver daily report summarizing project activities, daily attendance, and updates to client.

● Coordinate subcontractor pay apps with client to ensure on time and accurate payroll.

● Manage the creation, transmission, and tracking of all core project documents including project correspondents, change order requests, invoices, and project deviation notices.

● Maintain document control for all project documentation. AOS INTERIOR ENVIRONMENTS, New Orleans LA

Logistics Administrator January 2017 – October 2017 Coordinated warehouse operations at a full-service provider of contract commercial office furniture, modular interior construction and store solutions.

● Coordinate warehouse staff operations for 35 employees: timesheet reporting, safety training, and MSR reporting.

● Manage tracking and reporting for $300K worth of non-core inventory including returns and samples.

● Support major consolidation and renovation projects for three warehouses. WOODWARD DESIGN+BUILD, New Orleans LA

Executive Administrator & Marketing Assistant December 2014 – January 2017 Managed office of the President and supported marketing execution at a large commercial construction, and engineering firm. Administration

● Managed calendar, travel, meetings, expenses, and communications for the office of the President and project teams.

● Hosted client meetings and communications on behalf of the President.

● Created and published bi-annual employee newsletter.

● Managed tracking, processing, and payments of invoices totaling over $1M from vendors and subcontractors.

● Executed office clerical tasks including call screening, mail distribution, filling, printing, and binding. Marketing

● Managed client relationship database of over 100 existing clients and prospects. Analyzed CRM data to identify and qualify leads for business development group. Resulted in $10K in new business.

● Supported Woodward brand identity implementation and enforced consistency across internal documents and signage.

● Developed marketing collateral, and sourced content for social media program. SKANSKA USA, INC, New Orleans LA

Project Administrator November 2011 – December 2014 Coordinated compliance projects and events for global development and construction company.

● Managed office space schedule, project calendar, travel, and mail for team executives.

● Developed office document management and records security system.

● Managed subcontractor relationships. Maintained contracts, billing reports, and Owner Controlled Insurance Program.

● Led day-to-day operations of Opportunity Women/Minority/Disadvantaged Business Enterprise Compliance Program. Ensured all projects were compliant and coordinated community outreach and events.

● Managed, and tracked Davis Bacon certified payroll from over 700 subcontractors. EDUCATION

XAVIER UNIVERSITY OF LOUISIANA, B.A. – Mass Communications – Public Relations June 2009

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