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Document Control Manager

Pleasanton, Texas, United States
August 13, 2018

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Pleasanton, TX 251-***-**** /in/jacqueline-herschlip-ba4181b3 Document Control/Turnover Coordinator

Self-driven, resourceful, and dynamic professional with more than 17 years of comprehensive experience in document control and turnover management in construction-based environments and industries. Demonstrates exceptional capacity for developing collaborative relationships and communication with contractors, vendors, construction site team, engineers, commission teams, and owner representatives. Proven history of supporting maintenance of safe and operational plants through all activities, including accurate historical documentation. Core Competencies

• Turnover Coordinator • Process Improvement • Training & Development

• Document Control • Business Administration • Leadership & Management

• Project Management • Quality Control • Construction Safety

• Contractor Management • Commissioning • Communication

• Vendor Management • Management Software • MS Office Suite Professional Experience

JB Enterprises 2017 - Present

Office Manager

Responsible for all aspects of contracting vendors and suppliers for the company. Responsible for ordering all inventory. Responsible for all timesheets and payroll for employees. Responsible for all travel arrangements of employees.

EPR 2017 – 2017

Document Control/Turnover Coordinator

Implemented a successful Document Control Plan that included all processes and procedures in conjunction with initiation of proper daily workflows. Ensured accuracy with in the documentation management system and database of a 2 1 2 years long project that was client construction and plant operations related. Employing the use of all specifications, narratives, procedures, transmittals, engineering and vendor supplied drawings and documentation. Administrating the organization of the Document Control room which held hard copy records for current field work; as these documents are transferred to the client in the final stages in plant. Responsible for the review of all “scope of work” documentation for commissioning turnover packages and the identity of missing boundaries needed to complete the actual turnover manual.

• Responsible for maintaining drawing information and reports in a database.

• Handled the tasks of responding to internal, external drawing, and document as required by contractor.

• Prepared records, distributing documents, and kept files by using hard copy and electronic systems.

• Handled the tasks of scanning and indexing manual documents into the electronic filing systems.

• Released updated drawings and specification.

• Coordinated with engineering, quality assurance, maintenance, and the operations team to ensure a smooth transaction of information.

• Assisted in completing all technical documentation by ensuring quality, compliance as required in the contract, and applicable codes; as well as client’s specifications.

• Responsible for maintaining schedule of turnover dates including when systems would be received by client.

• Audited turnover manuals to ensure compliance of the quality system.

• Worked with construction commissioning team by being proactive to receive the system turnover manuals in one pass through.


Experience, Continued

BURNS & MCDONNELL 2014 – 2016

Document Control – Master Punch List & Turnover Coordinator Created, reviewed, and distributed daily punch list, progress reports, and breakdown reports by discipline for delivery to and support of management teams and clients. Supervised clearance of punch lists by contractors, subcontractors, and client. Supported start-up related activities and built turnover books to client specifications. Reviewed all pertinent document for accuracy and completeness as well as compliance with requirements for turnover packages. Conducted all data entry and scanning for both hard copy and electronic files during startup. Managed all administrative needs during system migrations.

• Led and supported work efforts in startup and commissioning develop as well as testing procedures.

• Established and maintained coordination with interdisciplinary teams and management including construction, commissioning, and WA for final reports and turnover packages.

• Collaborated with Project Managers and clients to ensure quality of work consistent with client needs.

• Maintained document control system for MB3 Project including all vendor data books, turnover system books, and loop verifications.

• Executed start-up document control such as issuance of transmittals, Isometric Drawings, P&IDs, Power Panel Diagrams, and engineering revisions.

• Created and maintained all turnover loop check documentation vital to project completion. FLUOR INTERNATIONAL CORPORATION 2012 – 2013

MCCC Plus Coordinator

Developed key project documentation including Information Handover Specification & Plan. Ensured appropriate execution of information handover to operations or specified recipients. Communicated and represented turnover function at project meeting or workshops. Processed all documentation received in MCC within matrices and timelines required. Distributed documents for review and approval to all pertinent parties.

• Consistently delivered efficient, effective, and secure management of scoped drawings and documents in alignment with prescribed project business rules and utilizing mutual Central Document Library.

• Utilized experience using electronic document management systems for controlling and reporting turnover project data.

• Performed thorough quality check on all documentation prior to processing and accurately entered or updated records and meta-data in client’s document management systems. CH2M HILL 2011 – 2012

Turnover Coordinator

Organized startup, turnover documentation, and maintenance of databased in order to best support and guide major construction disciplines. Maintained master punch list data base from all cross-functional teams. Processed and developed scoped turnover packages.

• Executed all phases of walk-downs for receipt of turnover packages, from construction through commissioning.

• Coordinated with all interdisciplinary teams for final reports to be included in turnover packages, including subcontracts, construction, and QA.

• Ensured accurate representation and communication of turnover package reporting criterion in meetings. JACQUELINE M. HERSCHLIP, Page 3

Experience, Continued


Data Management Supervisor & Turnover Manager

Received, recorded, indexed, maintained, expedited, and retrieved information or records pertinent to projects and construction management across various mediums, including databases and hard copies. Maintained compliance of related documentation per client requests. Managed turnover process, from construction through commissioning.

• Ensured all drawings distributed to necessaries contractors and staff within demanding timeframes in collaboration with Construction Management and AE representatives.

• Performed internal and external audits to maintain optimized control over current revision as well as a consistently high level of QC.

• Utilized and facilitated training in use of company standard equipment and software. Prior Experience

CALPINE CORP 2000 – 2008

Document Control Manager & Turnover Coordinator


Start-up Administrator

MANPOWER 1997 – 1998

General Administrator & Secretary


Director & Coordinator of School-Age Child Care Program Education & Training

Calpine Corporation Leadership Development Program Electrical Training, Calpine Corporation

Associate of Art, Business, Rochester Community & Technical College References

Matt Turk – Burns & McDonnell 979-***-****

Benno Nelson – EPR 713-***-****

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