Document Control Project

Kiran Kumar G

Mobile : +91-961******* Email: *****.****@*****.***

Summary

Having 7+ Years of experience in document control, SharePoint, document archiving, and maintenance of electronic and physical documents.

Worked extensively in SharePoint, MS Office, and Aconex.

Maintain registers of all receipts and issues or submissions of documents and correspondence.

Working knowledge in Oil & Gas, transport and construction document management activities.

Able to provide in-house training for the EDMS system.

Administered document lifecycle (author approve publish revise retire archive).

Provided support and administrative services for effective data management.

Work Experience

Currently working as Document Controller in BMPS, Vijayawada from Nov, 2015 to till date.

Worked as Senior Administrator in AliBinAli, Qatar from Dec, 2014 to Aug, 2015.

Worked as SharePoint Administrator in HTC Global Services, Qatar from June 2013 to Sep, 2014.

Worked as Senior Software Engineer in LiquidHub, Hyderabad from Mar, 2011 to Oct, 2012.

Worked as Systems Analyst in Crimson Logic India Pvt Ltd, Bangalore from Jan 2010 to Feb, 2011.

Worked as Jr. Share Point Administrator in Al Rostamani Group, Dubai from May 2008 to Oct 2008.

Educational Qualification

M.Sc. (Computer Science) from Andhra University.

B.Sc. (Computer Science) from Andhra University.

Skills

EDMS : Aconex, SharePoint.

Software Packages : MS Office Suite, Adobe Acrobat.

Operating Systems : Windows-9x, NT, 2008, 2012.

Document Control : Advanced.

Project - 1

Project Name : TransNet.

Duration : Nov, 2015 to till date.

Organization : BMPS.

Team Size : 4.

Environment : Document control, Aconex, MS Office, and SharePoint.

Description:

BMPS is a leading provider for all types of parcel transportation. Efficient and organized staff has made the company grow year by year in business by tying up with multinational companies. Services include transportation of all types of closed packed goods on weight basis and larger size, height weight consignments on volume basis and the distance the consignment is to be transported.

Responsibilities:

Creating and modifying security attributes for online library and individual documents.

Performed the work of scanning all hard document copies and storing the soft copies categorically.

Responsible for transmittals receiving and date stamped, ensure that all documents indicated on transmittal have been received.

Administrator of Electronic archive/filing server, project specific main e-mail mailbox.

Control Technical Library for Incoming and outgoing technical documents and technical drawings storage.

Ensure that all files are regularly stored in the back up data warehouse.

Managing the registration of all project technical documentation (Incoming/Outgoing) into the EDMS (electronic document management system).

Project - 2

Project Name : RasGas Intranet.

Duration : June, 2013 to August, 2015.

Organization : HTC (June, 2013- Sep, 2014), ABATS (Dec, 2014 - Aug, 2015).

Team Size : 6.

Environment : Document control, Aconex, MS Office, and SharePoint.

Description:

RasGas Company Limited is a liquefied natural gas producing company in Qatar. It is the second-biggest LNG producer in Qatar after Qatargas. RasGas operates seven LNG trains located in Ras Laffan Industrial City. RasGas also operates helium plants which produce 25% of the world's helium, and make Qatar the second largest helium exporter.

Responsibilities:

Ensure customizing and organizing the document repositories/file cabinets & document libraries.

Administrator of online document management database, SharePoint, Projects Online.

Issues authorized documents in a consistent format in accordance with the Document Control Procedures and ensure that latest revisions of all docs are distributed as per the matrix.

Check revisions, quality and quantity of the documents in accordance with accompanying transmittal.

Ensured that all documents are recorded for the movements in and out of the data library.

Provide support to project management team with regard to technical document management.

Coordinated with the technical staff for solving software issues related to the DMS systems.

Project - 3

Project Name : CBS Outdoor.

Duration : March, 2011 to Oct, 2012.

Organization : LiquidHub India Pvt Ltd.

Team Size : 3.

Environment : Document control, MS Office, and SharePoint.

Description:

CBS Outdoor advertising makes the connection between product and consumer. Every day throughout North and South America, smart marketers like you have

the opportunity to bring outdoor advertising campaigns to your consumers in a powerful, direct and effective way. CBS Outdoor advertising makes this connection possible as the most diversified Out-of-Home media provider in the America.

Responsibilities:

Control of incoming and outgoing Project Documents and its distribution.

To maintain the document controls processes and ensure appropriate storage of hard and soft copy material.

Helped the management in retrieving stored information and in the preparation of various reports.

Process, reproduce, distribute, record and log of all incoming and outgoing documents.

Project - 4

Project Name : Federal Customs Authority, Government of Dubai.

Duration : Sep 2010 to Feb, 2011.

Organization : Crimson Logic.

Team Size : 5.

Environment : Document control, MS Office, and SharePoint.

Description:

It has continued to set industry standards by delivering world first government solutions to optimize overflow, increase operational efficiencies, and improve decision making.

Responsibilities:

To set up the document control package SharePoint and implement it on the project.

Preparing and cataloguing final, original documents for use on and offshore.

Make sure that the original document stays in the Document Control.

Ensured filing of all documents as per the organizational policies.

Project -5

Project Name : Tanzania eGovernment portal, Tanzania.

Duration : Jan 2010 to Aug, 2010.

Organization : Crimson Logic.

Team Size : 3.

Environment : Document control, MS Office, and SharePoint.

Description:

Communications sector has an effective role in contributing to social and economic development of Tanzania. The sector performance has continued to grow due to

both government efforts and private sector investment in road rehabilitation, expansion

of telecommunications services, modernization of port services, and improvement in marine,

railway and air transport services.

Responsibilities:

Administrator of Document Control Database and Electronic Filing.

Maintaining Document Numbering System.

Proper maintenance of vendor documents like technical drawings, operation manuals, and data sheets.

Responsible in arranging and filing all project documents.

Project - 6

Project Name : ARG Internet Site.

Duration : May 2008 to Oct 2008.

Organization : AL Rostamani Group.

Team Size : 4.

Environment : Document control, MS Office, and SharePoint.

Description:

The ALR Group has a diversified portfolio of businesses in such high growth areas as trading, automobiles and heavy equipment, travel, foreign exchange, financial services, property development, construction, building materials, infrastructure development, telecommunications and information technology services and recycling.

Responsibilities:

Issue of drawings/documents to the client for approval.

Control Technical Document Register (TDR) to ensure the status of all Technical Documents until getting the approval and control.

Maintained back up of all files, both soft and hard copy.

Input incoming and outgoing documents into the system.

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