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Administrative Assistant Personal

Rockford, Illinois, United States
August 14, 2018

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Hilda Orozco 779-***-****

Dedicated and focused bookkeeper and administrative coordinator who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.

Work Experience

AP/AR Specialist

Roper Whitney, LLC September 2015 to Present

Prepares work to be accomplished by gathering and sorting documents and related information.

Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.

Obtains revenue by verifying transaction information; computing charges and refunds; identifying delinquent accounts and insufficient payments.

Collects revenue by reminding delinquent accounts; notifying customers of insufficient payments. Post customer payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software

Prepare cash and check payments for the bank; totaling and recording the deposit amounts, filling out deposit slips and bundling the funds and slips; making deposits at the bank

Update receivables by totaling unpaid invoices

Bookkeeper/Administrative coordinator/Personal assistant

ML Farm Systems Inc - Rockford, IL August 2006 to July 2015

As a Bookkeeper and administrative coordinator of small business mayor responsibilities was: Track and control of AR/AP

Deposit checks

Control expenses to accomplished budgets.

Coded the general ledger and processed vendor invoice payments. Deposited third-party checks, as well as monthly reserve transfers. Opened and assigned new client accounts.

Coordinated approval processes of all accounts payable invoices.

Conducted month-end balance sheet reviews and reconciled any variances. Researched and resolved billing and invoice problems.

As a Personal assistant mayor functions were:

Handled incoming and outgoing correspondence, including mail, email, and faxes.

Checked mail, shopped for groceries and handled bill payments. Organized and prepared owner personal finance.

Coordinated overnight travel arrangements and accommodations.

Organized personal and professional calendars and supplied reminders of upcoming meetings and events.

Created expense reports using Quick books. Created presentations using Microsoft PowerPoint. Processed and tracked medical insurance claims.

Attended business meetings and create meeting minutes.

Manage financial statements and property of the company owner's rental apartments.

Collaborated with other administrative team members, human resources and the finance department on special projects and events.

Open, read, and wrote answers to routine letters.

Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.

Investigated issues and problems and drafted responses to urgent requests.

Gather, analyzed and summarized business financial information for owners review.

Administrative Assistant Liverpool - Veracruz, MX February 2000 to February 2004


Contact customer with delinquent accounts Creates delinquency monthly reports.

Reconcile customer disputes as they pertain to payment of outstanding due balances.

Audit sales point branches

Mexico City, MX

July 1994 to January 2000 ADO Mexico City, Mexico

Consolidate data and reports submitted by other staff and summarize combined results.

Monitored performance of different sales points Audit sales point branches.

Printed a monthly sales report.


Universidad Veracruzana - Veracruz, MX


Rock Valley College - Rockford, IL


Federal Income Tax Fall 2017

Notary Public

July 2016 to July 2020

Additional Information





Roper Whitney, LLC

AP/AR administrative assistant -

Authorized to work in the US for any employer

administrative assistant

Associate degree in accounting in accounting




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