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Event Coordinator

Location:
Dallas, Texas, United States
Posted:
August 14, 2018

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Resume:

CAROL HAMPTON

214-***-****

ac6n30@r.postjobfree.com

SUMMARY

Outstanding ability to develop and implement marketing campaigns; tracking sales data; maintaining promotional materials inventory; planning meetings and trade shows; maintaining databases; preparing reports. Flawless non-profit and corporate event planning experience combined with discerning experience in designing, arranging and coordinating detailed aspects of conferences, client appreciation events, weddings, life celebrations, and business meetings. Proven ability to balance priorities, meet tight deadlines and produce superior quality results. Known for thriving in dynamic, high-pressure environments.

Key skills include:

Team building & Training

Public Relations

Talent Recruitment

Office Management

Customer Satisfaction

Organization & Follow-Through

Contract Negotiations

Personnel Management

NOTABLE ACCOMPLISHMENTS

Planned, coordinated and executed meal service for three-day Prison Summit, over 800 attendees • Listed as preferred Event Planner for the African American Museum • Selected as vendor for AT&T grand opening event at University of North Texas-Dallas, over 500 attendees • Chosen as one of the preferred caterers, of Interstate Battery at their Texas Motor Speedway Executive Condo

PROFESSIONAL EXPERIENCE

PrideStaff, Dallas, Texas June 2018 – Present

PrideStaff is a national staffing services and employment agency providing temporary staffing and recruiting for multiple industries and job openings.

Corporate Meeting and Event Planner (RealPage, Inc.)

Lead creation, planning and facilitation of corporate events and meetings, including business unit function, agency functions.

Drive event planning strategic meeting management practices by working with business unit leaders on specific strategies, objectives and logistics to ensure the most effective event outcome.

Tactically plan and manage leadership communications, exposure and engagement in RealPage events and meetings.

Coordinate event survey process which included creation, distribution, gathering and analysis of results and yearly metrics.

The Date, Dallas, Texas January 2009 – Present

The Date is an event planning company that manages corporate events, meetings, non-profit events, social events and weddings. Providing personalized service, meticulous attention to detail and unique designs are the attributes that stand out at every event, every meeting that is produced.

Owner

Plans and executes the event, taking responsibility for the creative, technical and logistical elements, to include overall event design, brand building, marketing and communication strategy, audio-visual production, script-writing, logistics, budgeting, negotiation and client service.

Oversees every aspect of the day-to-day operations including sales, marketing, event coordination, staffing, client satisfaction, and tactical planning for one location with annual sales of approximately $25K.

Conducts the required research, establish expected outcomes and produce outlines of events, including attendees, participants or contributors by decreasing budgets 10%.

Visualize and make an evaluation of the scale needed to determine which elements will supply the features of the desired event for the client.

Supervision of Third-party contractors, volunteers and full-time and part-time event personnel.

Coordinate with outside vendors to promote market and advertise events.

Communicating with client throughout the planning and execution process.

Manage internal relationships as well as vendor relationships including contract negotiation and management with venue, catering and service providers.

Conduct pre- and post – event troubleshoot any emerging problems on the event day.

Research market, identify event opportunities and generate interest.

Ensure compliance with insurance, legal, health and safety obligations.

Carol L. Hampton ac6n30@r.postjobfree.com

Page 2

Selected Achievements:

Seamlessly orchestrated events, with budgets up to $40,000, for up to 1000 attendees.

Fundraised events for profit and non-profit organizations, meeting and/or exceeding financial goals.

Successfully developed on-the-spot contingency plans during adverse weather conditions and venue malfunctions.

Recognized by church organizations as one of their exclusive caterers.

Uplift Education (Williams Preparatory School), Dallas, Texas April 2015 - August 2017 Uplift Education Uplift Education is a free public charter school network serving almost 14,000 scholars on 17 campuses in the Dallas-Fort Worth region. Uplift is dedicated to providing a college preparatory education to all students in North Texas.

Associate Operations Manager

Producing significant reunion opportunities for all alumni to engage with the K-12 campus. Execute and manage all aspects of campus based and external alumni programming events from start to finish, including creating and sending invitations, maintaining databases, vendor payment and management, securing venues, managing all logistics before and during the event.

Increased alumni traffic to the school’s website by 35% through allowing access to campus electronic library, in turn, providing opportunities for them to stay connected to the campus.

Set goals for performance and deadlines in ways that comply with company’s plans and vision.

Organizing workflow and ensuring that employees understand their duties or delegated tasks.

Monitoring employee productivity and providing constructive feedback and coaching.

Performed annual performance management evaluations for direct reports and implemented coaching and professional develop plans as needed.

Reduced expenses of various deliverables by negotiating pricing, saving the campus up to 30% in costs.

Acted as on-campus surrogate for Operations Director for 6 months.

Effectively controlled costs and developed operating budgets.

Selected Achievements:

Implemented a “brown bag” weekly meeting with direct reports to provide information and feedback on policies and procedures.

Reduced closing time for monthly and quarterly by 20% by implementing new accounting consolidation procedures.

Hosted and coordinated the Road to College annual JUMP event with over 800 junior scholars in attendance

UT Southwestern Medical Center, Dallas, Texas March 2011 - April 2015 UT Southwestern Medical School is one of four medical schools in the University of Texas system. One of the nation's top medical schools, UT Southwestern admits approximately 230 students each year, and admission is highly competitive.

Sr. Administrative Assistant, Dallas, Texas

Facilitated and coordinated projects, such as meetings, appointments, conferences, seminars and workshops.

Organized event logistics, including registration and attendee tracking, presentation and materials support and pre- and post- event evaluations for 50-200 attendees.

Collaborated with senior leadership, developed and executed marketing plans and initiatives, based on the academic and clinical priorities established by the Director of the Geriatric Division and his team, and the UT Southwestern Medical School.

Recommended and implemented short- and long-term marketing goals and objectives, and budgets, prioritizing goals for execution.

Selected Achievements:

Awarded the blue (2012) and silver (2013) UT Southwestern Medical Center PACT pins.

Overhauled the Geriatric House Calls program at UT Southwestern Medical Center to streamline processes in order that more patients could be seen by medical personnel.

EDUCATION

Prairie View A & M University

BBA, Marketing

SKILLS

Microsoft Office (Word, Excel, PowerPoint) / PeopleSoft / Qgenda / Lotus 123 / TEAMS / Google Doc / PowerSchool



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