Executive Assistant

GERALDINE GOH

Singaporean Mobile: **** **** Email:*******@*****.***

PROFILE SUMMARY

Dynamic and dedicated Executive Administrator adept at general office management and secretarial support to Senior Executives. Skilled in arranging complex travels, scheduled appointments and maintained extensive calendars to ensure all meetings are logged in. Planned and coordinated successful corporate meetings and company events such as workshops & Company Annual Dinner. Ability to handle multiple tasks simultaneously. Known as a good team player that effectively interacts with all levels of administrators, clients and stakeholders.

SKILLS

Organisational & Planning skills

Teamwork

Analytical skills

Communication skills

Administrative skills

Multi-tasking

Customer service

Interpersonal skills

Time management

Decision making

Project management

Detail oriented

ACCOMPLISHMENTS

Chaired for Annual Dinner & Dance 2015 – executed and oversaw the project from sourcing of event venues, cost budgeting, hold regular meetings with team members to follow up the progress of their responsibilities. Reduced budget cost of 15%, with saving the company an amount of USD10,000. The event ended with a great success

Facilitated Company Official Opening – coordinate hotel inspection, food catering, arranging of transportation for VIPs from headquarter (Detroit) and Managing Directors of APAC offices (total of 30 people)

PROFESSIONAL EXPERIENCE

Executive Assistant to Vice Presidents

General Motors International Pte Ltd (APAC office)

16 June 2014 – 31 Dec 2017

Provide secretarial and administrative support to 2 Vice Presidents (Communications and Public Relations & Public Policy) and 3 Directors

Responsible for complex calendars management; scheduling and coordinate meetings, WebEx, teleconference and telepresence across multiple time zones

Handle complex travel arrangements (visa application, flight and hotel booking, transportation) and prepare travel itineraries

Prepare and arrange reimbursement of travel related and other miscellaneous expenses

Plan, arrange and coordinate in all aspects for on and offsite company meetings and events (including participants’ logistics, sourcing of event location)

Organising catering lunch and booking of meeting room

Receiving calls and or greet visitors, take and relay messages, respond to requests for information

Handle confidential matters, documents and information

Assist in arranging hotel accommodation for overseas guests/colleagues during their stay in Singapore

Backed up for department’s Admin duties as and when are needed during their absence

Organise department events (birthday tea party, farewell lunch etc.)

Preparation of new staff joining in the department and orientation

Collate and assist to prepare presentation materials to bind into briefing book

Executive Assistant

The Boston Consulting Group

15 June 2013 to 6 June 2014 (Contract role)

Provide secretarial support to 1 Partner & 3 Principals

Responsible for complex calendars management: frequently changing of meetings/appointments

Booking of meeting room, equipment/technology

Arrange teleconference across multiple time zone

Handle travel arrangements (visa application, flight and hotel booking, land transportation)

Handling floating incoming calls when Receptionist step away from her desk

Coordinating logistics needs for local and overseas meetings

Prepare and arrange reimbursement of travel related and other miscellaneous expenses

Backed up other department’s EA duties as and when are needed during their absence

Executive Secretary

Allianz Insurance SE (APAC Office)

2 August 1999 – 18 Jan 2013

(Property & Casualty Division from 1999 – 2009)

(Life & Health Division from 2009 – 2013)

Provide secretarial support to Regional General Manager

Calendar management

Handle confidential matters, documents and information

Provide administrative support to 5 team members and also Head of Corporate Communications

Preparation for onboarding staff joining: setting up the work station and requisite of computer

Plan and organise local and offsite workshop (including participants’ logistics, sourcing of event location)

Scheduling and coordinate monthly conference calls with offices in Asia Pacific

Collate and assist to prepare presentation materials

Handle complex travel arrangements (visa application, flight and hotel booking, land transportation) and prepare travel itineraries

Prepare and handle travel expense claims

Requisite and take charge of stationeries

Organise department events (eg. birthday tea party, farewell lunch etc)

Receiving and greeting of visitors at reception

Assist in arranging hotel accommodation for overseas guests/colleagues during their stay in Singapore

Maintain general filing system

Sorting and distributing post

Booking of meeting room, equipment/technology

Check and process invoices and claims

Backed up other department’s secretary duties as and when are needed during their absence

CAREER OVERVIEW

2014 – 2017 - General Motors International Pte Ltd – Executive Assistant to Vice Presidents of

Communications and Government Relations & Public Policy

2013 – 2014 - Boston Consulting Group – Executive Assistant to 1 Partner and 3 Principals

1999 – 2013 - Allianz SE – Executive Secretary to Regional General Manager

1996 – 1999 - Osprey Maritime Pte Ltd – Secretary to Chief Operating Officer

1995 – 1996 - Schenker International Pte Ltd – Secretary to General Manager

1992 – 1994 - Great Eastern Life Pte Ltd - Secretary cum Officer Administrator to Sales Manager

EDUCATION

Diploma in Human Resource Management

Private Secretarial Certificate

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