Office Manager

MAGDALENA FIGUEROA

**** ******* *** *******, ** *4217

Phone: 716-***-****

**********@*****.***

Summary

Personable Records Lead who is meticulous and highly focused, and displays the utmost level of professionalism and confidentiality. Proficiently follows directives and works well with little or no supervision, while employing all necessary steps to excel in high-pressure and high-volume tasks and situations with accuracy and competence. High adaptability to changes in work pace and volume. Strong database management. Professional department management. Excellent knowledge of department needs and project organization. Superior ability to foster and sustain professional relationships with all coworkers and clients. Experience

Records Lead

Goldberg Segalla June 2015- Present

• Meet with vendors and other legal professionals to discuss our accounts and department needs.

• Point of contact for specific vendors pertaining to the central mail room.

• Monitor volumes of copying, scanning, and filing projects on a day to day basis.

• Collect and organize data for the Closed File Database.

• Managed inventory of all archived records and updated same on a regular basis.

• File documents at the Erie County Clerk's Office.

• Create, maintain, and enter information into databases.

• Make copies of correspondence or other printed material.

• Locate and attach appropriate files to incoming correspondence requiring replies.

• Establish work procedures or schedules and keep track of the daily work of clerical staff.

• Managing of all of Supply Vendors for 19 different office locations.

• Managed all of our local hand deliveries for Buffalo.

• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

• Order and dispense supplies.

• Supervise other clerical staff and provide orientation to new staff. Office Service Manager

Goldberg Segalla January 2013-June 2015

• Managing of all of Supply Vendors for 19 different office locations.

• Managed all of our local hand deliveries for Buffalo.

• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

• Order and dispense supplies.

File Clerk

Goldberg Segalla November 2009-January 2013

• Filed documents for all attorneys and assistants, and closed files.

• Shifted and reorganized all file rooms.

• Retrieved files from our off site storage and cleaned out obsolete files.

• Prepared copying, scanning, and binding projects for the legal assistants.

• Assisted in the mail room, sorting and posting daily mail.

• Perform general office duties such as typing, operating office machines, and sorting mail.

• Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.

• Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.

• Answer questions about records or files.

• Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information

• Scan or read incoming materials to determine how and where they should be classified or filed.

• Find and retrieve information from files in response to requests from authorized users.

File Room Supervisor

Hurwitz & Fine September 2001- November 2009

• Worked in the File Room executing day-to-day filing needs and closing files.

• Completed local hand deliveries.

• Supervised two employees in the File Room to ensure work product.

• Create, maintain, and enter information into databases.

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