Office Manager
Resume:
Jessie Cherie’ Fox
Grove City, OH.
43123
********@*******.***
Ultimate objective: Looking for a position to use the preceding experience acquired in a busy office/corporation. I am eagerly searching for a position to be a vital addition to co-workers and give the needed help to clients. Providing proficient, effective and motivated work qualities as an administrative assistant etc. I am interested in long term employment and ability to continue to gain experience and be essential within the company.
Education:
Southern State Community College Wilmington, OH.
● Associates Degree Arts & Science : May 2015
American Home School, Lansing Illinois
● Diploma, graduated April 2004
Experience:
August 2015- Current position
Hood Packaging Corporation:
1981 Rombach Ave. Wilmington, OH. 45177
Supervisor Human Resources: Lynn Mcmahan ********@*******.*** Accounting Regional Controller (Direct accounting supervisor): Ms. Lisa Shideler 870-***-**** *********@*******.***
General Manager: Dale Stevens 937-***-****
Accounts Payable & Payroll
• Process supplier invoices – review invoices, ensure proper approvals are received, match to • receiving reports; code to appropriate account and input into system for review.
• Arrange for new suppliers to be set up in computer system by staying in contact with • corporate.
• Review unvouchered receipts report for accuracy.
• Ensure all invoices are processed on time to obtain maximum discounts.
• Run the “Aging report” weekly; review all unprocessed/outstanding invoices at every month • end.
• Follow-up on all supplier inquiries.
• Maintain AP files.
• Run the Aged AP report and prepare month end journal entry.
• Run Period Receipt Report and reconcile to General Ledger.
• Confirm Interbranch balances.
• Communication with purchasing, production supervisors, facility manager to resolve any
• invoice issue or question.
• Contact with suppliers to keep in correspondence with any possible delay in payment. Payroll:
• Process weekly payroll for all hourly paid employees in a timely and accurate manner.
• Prepare various reports –
• i.e. direct/indirect hours by department; regular/overtime/other hours;
• headcount, letters of employment, etc. and distribute in a timely manner on a monthly basis
• Process all employee terminations ensuring completion of final pay and vacation pay
• entitlements.
• Issue Record of Employment. Ensure that employee benefits and pension are terminated as company policy.
• Maintain vacation pay records and determine entitlement as well as reconciling weekly vacation excel spreadsheet and informing supervisors of the employee remaining vacation per payroll week.
• Maintain records of all employee retro adjustments and wage garnishment
• Reconcile payroll remittance advice as per statements received on a monthly basis.
• Maintain employee files – electronic & paper
• Update base wage rates and time rate index changes
• Time and attendance
• Uniform fees and verification monthly that rates and deductions are correct.
• Employee expense reports, approve and voucher to the correct general ledger
• Maintain record of employee gas and vehicle usage per lease provided by company.
• Fulfill auditors request when items needed or reports to verify and document back up documents. 01/02/2005 – December 2014
South Central Ohio OBGYN INC.
630 W. Main St. Suite 307
Wilmington
OH. 45177
Supervisor: Heather Johns 614-***-****
Front Desk Head Administrative Receptionist:
Responsible for all aspects of patient appointments. Specifically, in the following
protocol:
• Scheduling of patient appointments including, the positive resolution of patient telephone calls to schedule, cancel or reschedule appointments.
• The positive resolution of face to face patient encounters to schedule, cancel or reschedule appointments.
• Coordinating the patient’s needs with the established provider schedule template.
• Review of all schedules one week prior to appointment to ensure the absence of and to correct any scheduling conflicts.
• Patient check in: Pleasant and appropriate greeting of patient upon patient’s entrance to office.
• Obtain current demographic information on all patients, both new and established. • Correctly entering all current demographic information in the patient’s electronic account on the practice management database.
• Ensuring that written demographic information in patient's paper chart is current, correcting when applicable.
• Verifying the patient's’ medical insurance eligibility and applicable benefit levels prior to the scheduled appointment Using either electronic or telephone.
• Collecting all applicable patient financial responsibility, including copays, deductibles, providing self pay patients with an appropriate estimate on the financial responsibility due to the practice.
• Scheduling of patients follow up appointments, including in office follow up, referral to outside providers, and outside tests in accordance with the provider's direction.
• Collecting all applicable patient financial responsibility that have not yet been collected.
• Forwarding the chart to the appropriate provider
• Collection of patient encounter form and filing in the appropriate place.
• Review of the patient encounter form upon completion to ensure accurate.
• The location and compiling of patient charts for appointments or review.
• The correct filing of patient charts upon completion of use.
• Maintaining organization in patient waiting area.
• Effectively communicating and enforcing practices financial policy.
• Follow closing procedures and making deposits for the practice.
• Proven knowledge of principles, practices and methods of general medical practice operation.
• Ability to effectively communicate with internal and external contacts.
• Proficiency in various computer software programs including MS Office, Word and Micro MD, quick to learn electronic medical records.
• Detail oriented and possess excellent interpersonal, analytical, and communication skills.
• Excellent organizational skills.
• Ability to work with no supervision from general instructions.
• Perform meet and greet between physicians and outside community members.
• Purchasing supplies and maintained budget and recorded with receipts.
• Training of other associates to effectively work in a fast pace office.
• Create monthly schedule with 4 plus providers and employee schedules to coordinate with practice needs.
• Templates and scheduling per the physician's requests for blocks or to schedule patients timely. • Events & travel coordination. Highly skilled in communicating with professionals and 10 years of experience in administrative receptionist in fast paced medical office. References:
Valerie Begg
6266 1st Ave.
St. Pete Beach. FL 33707
Cell 727-***-****
Sarah Wilson,
CNP
Hyde Park
Cincinnati .OH.
Cell513.256.5531
Debbie Havens
St. Rt. 41,
Wch, OH.
43160
Kelly Horton
Clarksville, OH.
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