Executive Assistant Microsoft Office

PROFILE

I offer over twenty-five years of office management, administrative support and program coordination to various government and private sector agencies. My latest positions have consisted of leadership and responsibility overseeing the operational and mission areas under consideration during any day. I performed duties for teams to include the tracking of vital training. I assist teams with travel and conference related issues through timely consideration via SharePoint sites set up exclusively for travel and conferencing and assist with planning, performing, and supervising the day to day operational functions associated with any and all missions. My years of experience have provided hands-on experience in performing operational functions. I have managed all offices professionally and effectively and in accordance with the Government and or private sector policies and procedures. I participate in collaboration efforts to ensure and maintain effective workflow processes. Having direct knowledge of client mission area(s) to develop and refine concepts of operations and operational plans. I also work and manage my time effectively and am proficient in multi-tasking. Additionally, I consistently provide high level of proficiency with the Microsoft Office Suite and SharePoint. Finally, I am always interested in learning anything new that allows me to add value to any and all team efforts and or for my own professional development.

WORK EXPERIENCE

Administrative Assistant, Raytheon Integrated Defense Systems

July 2018 – Present

Active Secret Clearance

Manage Front Office

Receive and badge in visitors utilizing the Visitor Registration System (VRS)

Journeyman Administrative Professional, Sawdey Solution Services / United States Pentagon

October 2017 – March 2018 (Short term assignment)

Active Security Clearance – Department of Defense (DoD)

Manage the Defense Travel System (DTS) for Director and Deputy Director

Coordinate and lead organization’s Privacy Act requirements for daily compliance

Prepare senior level correspondence to include letters, memorandums and emails in accordance with appropriate regulations as directed by the Director and Deputy Director

Manage the Director’s and Deputy Director’s calendars

Establish and manage weekly calendar reviews

Create weekly staff meeting presentations

Monitor the organization’s personnel training

Create the organization’s budget documents

Mission Analyst, Noblis-ESI, Incorporated

April 2017 – October 2017 (Short term assignment)

Active Security Clearance – Department of Defense (DoD)

Direct administrative support to US Government Client

Heavy travel schedules and record keeping

Tracking and modeling training requirements for the team

Support Analyst - International Systems Management Corp (ISM)

September 2016 – April 2017

Active Security Clearance – Department of Defense (DoD)

Direct administrative support to senior engineer and small staff

Front office control and support; accepting visitors, verifying and badging

Proficient with Microsoft Office Suite (Word, Excel, Power Point) SharePoint and Microsoft Project

Manage all facets of meetings as with all previous positions

Coordinated office move between floors

Document control specialist

Executive Assistant - Kelly Services, Raytheon

July 2016 – September 2016 (short term assignment)

Active Secret Clearance – Department of Defense (DoD)

Offered direct administrative support to a Senior Engineer and small staff

Proficient with Microsoft Office Suite (Word, Excel, Power Point) and SharePoint

Provided administrative suppot utilizing the Visit Request System (VRS) by registering visitors, printing escort badges, and escorting visitors to appropriate conference room(s)

Reserved classified or unclassified conference rooms via a shared site for meeting coordinators

Assisted meeting coordinators by reserving classified or unlcassified conference rooms, ensuring catering needs were met and ensured meeting materials were accounted for and accurate

Prepared financial expense reports for employees for business travel and/or meeting expenses

Executive Assistant/Analyst - Alta IT Services

February 2016 – May 2016 (short term assignment)

Active Secret Clearance – Department of Defense (DoD)

Provided direct support to the three senior level executives

Proficient with Microsoft Office Suite (Word, Excel, Power Point) Microsoft Project and SharePoint

Analyzed SharePoint heavily and daily; all on and off boarding of human resource records were collected here and maintained; along with interviews and analysis of comparing candidates

Created and compared major Excel superspreadsheet mirroring SharePoint with the Alpha Roster

Formated, proof read, identified errors and polished Power Point presentations

Covered NAVSEA Front Office daily as needed and requested

Program Analyst - Kratos Defense and Security Services

Naval Surface Warfare Center, Dahlgren Division (NSWCDD)

February 2015 – November 2015

Active Secret Clearance – Department of Defense (DoD)

Analyzed and pulled requested data from SharePoint – requests by date, author(s) or title of publication, journal, document, spreadsheet or presentation

Proficient with Microsoft Office Suite (Word, Excel, Power Point) SharePoint and some Microsoft Project experience

Document control specialist for proposal writing efforts

Configuration Management (CM) process by scanning old aperture cards (drawings, part lists and revisions) to a Minolta scanning machine which created Tagged Image Files (TIFFs) then converted TIFF files to Adobe Portable Document Files (PDF) Configuration Data Management System (CDMS) cloud site (a semi declassification of documents)

Proofread documents, journals and general instructions for format, consistency, content and grammar

Joint Personnel Adjudication System (JPAS) – Best Practices

Executive Assistant - Adecco/Cisco (Contract Position)

NW, Washington, DC

January 2014 – January 2015

Executive Assistant to two Vice Presidents

Analyzed budget and financial reports and compared to invoices, month-end closing documents via detailed Excel spreadsheets

Monitored projects by creating and maintaining Excel spreadsheets to account for labor and ODCs

Created and maintained extensive Excel spreadsheets to analyze and document extensive travel documents; processed expenses via iProcurement database on behalf of the vice presidents via proxy

Managed budget for travel expenses against the Excel spreadsheet

Controlled Microsoft Outlook calendars for multiple managers and staff traveling worldwide

Performed advanced formatting of Power Point presentations and Word projects to include styles, section headings, and pagination

Executive Administrator - Alion Science and Technology

SE, Washington, DC

July 2001 – July 2013

Served as Executive Assistant to the Senior Group Vice President and his deputy and to the Assistant Vice President of Business Development (BD)

Directed and assisted multiple new administrative assistants during three corporate acquisitions; training and leading to ensure they were aware of their new policies and procedures post acquisition

Oversaw and contributed to team stand up of new operation after brand new contract award

Directed a team of seven operation level administrative assistants on a daily basis ensuring all policies, procedures and protocols where adhered to

Provided monthly (and sometimes daily) analysis to senior managers and general users within the company’s proprietary Opportunity Management System (OMS) that captured all business opportunities and life-cycle status for every opportunity

The OMS tool resembled and worked very similarly to a SharePoint and/or Microsoft Project platform

Analyzed data from OMS regularly to assist operations managers with tracking and monitoring their new and existing business development opportunities

Created, implemented, and maintained the “Employee of the Month” Program to promote asset retention

Directed a team of administrative assistants to gather and disseminate likely candidates for the Employee of the Month Program; detailed Excel spreadsheets were analyzed to ensure no duplications

Utilized Skillport (PeopleLink) for Alion University, mandatory yearly training (i.e., Diversity, Sexual Harassment, etc.), Acting as the group manager in this capacity at critical times during any given year. All reports downloaded to Excel spreadsheets enabling analysis of employee compliance

Advised managers and staff about proper procedures and policies

Managed Alion’s JAMIS software for timesheet and travel to include approval of timesheets, labor corrections, travel requests in advance of and travel expense reports post travel; all tracked via Excel spreadsheet and analyzed against budgets for labor and other direct costs (ODC’s) accuracy avoiding budget overruns

Created and managed detailed Excel spreadsheet for cost analysis matrices for multiple overhead jobs

Oversaw inventory, anticipated overall office needs, and selected vendors, tracked by Excel spreadsheets and workbooks

Analyzed full life-cycle procurements independently including requisitions, change orders, and financial tracking with Excel spreadsheets and internal software similar to Microsoft Project

Planned extensive and revolving travel arrangement for senior managers, effecting cross-collaboration

Organized and facilitated multiple three-day PMP training courses; working independently and resulting in seventy-five plus new PMP Certifications within a three month period

Performed daily reporting duties for the Defense Contract Audit Agency (DCAA) regulated time accounting policies

Analyzed proprietary documents to ensure proper format and corrected as needed.

Met critical milestones from the initial RFP through its complete life cycle

Served as Licensed Registered Authority for Public Key Infrastructure (PKI) issuance

Maintained organizational charts

Worked on multiple software test teams

TECHNICAL SKILLS

Able to effectively utilize any piece of office equipment with general ease

Scanners * Copiers * Fax Machines

EDUCATION

University of Maryland University College; Major: BS Business Administration; Minor: Human Resource Management

REFERENCES

Available on Request

Contact this candidate