Executive Assistant Social Media

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Gina Roland

Burbank, CA *****

*************@*****.***

OVERVIEW: An accomplished Executive Administrator, has partnered with entertainment industry leaders and their teams for over 16-years. Consummate written and verbal communication skills. Gifted at presentation building, project coordination, event planning and office management. Quick learner, pursuer of excellence, develops & activates intelligible solutions.

CORE COMPETENCIES

Executive Level Support Versed in SAP system: AP, HR, T&E Targeted detail/follow-through

Staff/Intern Training Travel, both domestic and int’l Regular volunteer/peer study CORE SOFTWARE:

SAP Casual Buyer MS Outlook, Word, Excel PowerPoint Visio Org Charts Google Drive Basic QuickBooks Branded Media Design, Canva Concur Ariba Service Now

Demonstrated aptitude with VTC systems and A/V equipment Successfully navigates between Mac and PC EXPERIENCE:

Sony Pictures Entertainment - Temporary assignments (Yoh, Culver City) 2017 – 2018 Secretary II, Secretary III, Legal Coordinator

• Partnered with the V.P. of Trademark & Immigration, database operation, vendor/counsel interface, legal document management and composition, submitted invoices and requisitions, electronic and physical file maintenance, administration of all Company trademarks and U.S. inbound immigration.

• Supported Crackle VP of Marketing & Team: Multiple, heavy calendars, meeting & catering coordination

• Back-up assistant to EVP/ Networks Chief Digital Officer, managed phone log

• Supported SVP/CPO Procurement, Strategic Sourcing & Alliances, coordinated team mtgs.

• Supported EVP & SVP of Business Affairs & Strategic Ops. Provided script coverage, handled busy phones

• Supported SVP of Programming and Development for Sony/Crackle. Heavy email, creative calendaring Adventist Health Glendale – Long-term temp assignment (AppleOne, Glendale) 2016 – 2017 Human Resources Coordinator and Administrative Assistant to Director of Human Performance

• Organized monthly and annual employee recognition events.

• Oversaw monthly new hire orientation: Executive staff PowerPoint presentations and ran A/V booth

• Certified Employee Transportation Coordinator

• Produced monthly Alternative Transportation Newsletter

• Composed and executed monthly Alternative Transportation Drawing and distributed prizes

• On Committee for 2,800 employee Christmas Brunch: Tracked budget, created invitation, designed and fabricated center pieces, approved menu, organized volunteers, hired entertainment, purchased and oversaw distribution of employee recognition gifts

Sony Pictures Entertainment – 2005 – 2010

Executive Assistant to VP, Television

• Assisted with preparation of quarterly and monthly reports.

• Collaborated with EA staff to procure executives’ signatures

• Senior-most secretary – 2 years

• Trained temps and permanent Executive Assistants on procedures and management style. 2

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The Walt Disney Company – Various contract, seasonal and project assignments 1987 – 2016 Disneyland Parks and Resorts, Attractions Host (Summer 1987,Spring 2003)

• Performed exemplary customer/guest service

Parks and Resorts Distribution Warehouse, Department Assistant (AppleOne, Anaheim) 2002 - 2003

• Dispatched daily report for distribution of merchandise for all resort retail locations

• Ad hoc duties as assigned by management and team Disneyland Resort Enhancement, Decorator (Autumn - Winter 2003)

• Monitored projects form concept and planning, to design and creation to completion, and installment.

• Worked independently and with team

Imagineering, Creative Assistant (Software Resources, Burbank) 2010 – 2012

• Produced, edited and presented portfolio presentations to executive staff

• Organized peer brainstorms including supplies and catering

• Coordinated building maintenance with facilities

• Oversaw work space planning, office equipment and on-boarding of internes and new hires

• Procured domestic and international travel

• Executed and tracked expense reports for the Blue Sky Team

• Composed technical writing for attractions for Tokyo Resort ESPN, Secretary II (Software Resources, Burbank) 2013 - 2014

• Maintained electronic files – proposals and invoices - for new writers and staff writers

• Composed and answered email communication for vendors

• Processed AP invoices per special procedure

Parks & Resorts Digital, Executive Assistant 2014 - 2016

• Streamlined T & E process for Executives

• Collaborated department events and milestone celebrations with administrative team

• Trained new staff on phone system and SAP processes

• Created All hands meting agendas and monitored attendance

• Alerted team via amusing email memos of special Disney Events and contests

• Personal assistance

RELEVANT EXPERIENCE:

• Vice President, RWA Los Angeles chapter – 2 years

• Published author, 13 titles

• Public speaking: taught classes regarding the craft and process of getting published

• Arranged Author/Reader events, organized authors, wrote game content, promoted on social media

• Produced and designed creative business cards, newsletters, promotional articles, social media posts and researched and ordered give-a-ways

• Participated & spoke in author panels at book conventions SOFT COMPETENCIES:

• Able communicator with leaders, colleagues & vendors, intuitive trainer, undertakes project ownership

• Works exceptionally well with many personalities/diversities & all levels of management.

• Responsible, willing to learn & adapt, provides on-time deliverables with a ready smile

• Promotes in-team camaraderie and believes a happy employee is a loyal worker

• Flexible with time management/ever-changing priorities, highly creative, advocates brainstorming

• Up-beat attitude & enthusiastic. Happy to do personal errands: coffee/tea, breakfast/lunch, walks dogs

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