Executive Assistant Administrative

Michelle Pfeifer

Milford, CT • 914-***-**** • ************@*****.***

linkedin.com/pub/michelle-pfeifer/16/b2a/b57

Executive Assistant Personal Trainer Office Manager

Extensive experience in administrative roles supporting a variety of executives in corporate environments. Proactively anticipate and independently manage executives’ needs. Manage projects from inception with the ability to follow through to completion. Coordinate and arrange complicated domestic and international travel arrangements for executives including preparing detailed itineraries. Known for maintaining discretion with confidential information regarding personal and industry-related matters. Strong track record of being flexible with the ability to prioritize and handle multiple tasks in a fast-paced environment. Self-motivated, well organized and detail oriented.

COMPUTER SKILLS

Proficient in most business related software and hardware:

Business software PC and Mac Outlook Excel

Ipreo - BDCorporate Word PowerPoint

QuickBooks Pro QuickBooks Quicken

PROFESSIONAL EXPERIENCE

XL Catlin, Stamford, CT 2013 – 2018

(Re)Insurance and Property & Casualty services

Administrative Assistant

Supporting the Group Controller/CAO; Deputy Group Controller; COO Reinsurance; Director of Investor Relations; Global Head of Tax; and Head of Rating and Corporate Analytics.

Provided extremely heavy calendar management, requiring interaction with internal and external executives and assistants to coordinate a variety of complex executive meetings including videoconferences.

Coordinated international/domestic travel arrangements, including booking flights, hotels, cars, Visas etc. Led the process of ensuring cost effective choices were made with all travel.

Prioritized and managed multiple projects simultaneously and follow through on issues in a timely manner.

Prepared and distributed correspondence, spreadsheets, departmental surveys, PowerPoint presentations, Org Charts, assist with Board Presentation and Variance Meeting materials.

Research investment corporations for opportunities and prepare reports utilizing BDCorporate (Ipreo).

Streamlined the Variance Meeting presentation process from a 3-person 3-day job to a 1-person several hour workflow production.

Regularly prepared Travel & Expense reports, collect and organize T and E expense receipts.

Performed general office support functions such as answering phones, screening calls, taking messages, scanning documents, sorting and reviewing incoming mail, and ordering supplies.

Assisted with on-boarding new employees and interns.

Maintained excellent organizational system to anticipate future activities and ensure effective, long-range planning.

Tracked and helped drive completion of key deliverables by following up on outstanding items.

Provide ad-hoc project assistance where needed.

Michelle Pfeifer 914-***-**** Page Two

Michelle Pfeifer, NASM CPT 1993 – Present

Personal Trainer and Nutrition Specialist, Self-Employed

Specializing in strength training for cervical spine injury, concussion prevention, senior and obese population

Provide client assessments, establish program designs and diet plans

Create exercise modifications for special populations (athletes, seniors, injuries, diabetics, hypertension, obese)

Consult clients on proper food intake and weight management strategies

The Energy Project, Riverdale, NY 2005 – 2011

Corporate Training and Education

Personal and Executive Assistant

Reported to CEO and provided comprehensive business and personal administrative support

Organized complex and constantly changing domestic and international travel arrangements, prepared detailed itineraries

Created/ implemented an accounting system that was adopted company wide leading to an increase in ROI as well as reducing outsourced expenditure

Handled CEO’s personal banking/accounting, and insurance claims; planned vacations/prepared summer home; scheduled medical appointments; and planned and organized private dinners

Coordinated with household vendors for repairs and maintenance, ran errands (picked up prescriptions, put gas in vehicles) and handled car maintenance

Helped children with personal issues

Managed complex calendaring, coordinated meetings and conferences

Coordinated benefits, legal contracts, facility management and inventory control

Northwest Atlantic Partners, White Plains, NY 2003 –2004

Real Estate Industry

Administrative Assistant

Baerlocher USA, Tarrytown, NY 2001 –2003

Chemical Industry

Executive Assistant and Office Manager

New York Presbyterian Hospital, White Plains, NY 2000 –2001

Medical (Psychiatric Care & Treatment) Industry

Administrative Assistant and Database Coordinator

Held two part-time jobs at the same time at this facility.

Merck-Medco Managed Care, LLC, Franklin Lakes, NJ 1992 –2000

Industry: Pharmaceutical

Accounting Specialist, Cash Management and Treasury 1994–2000

Accounting Administrative Assistant 1992-1994

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ADDITIONAL EXPERIENCE

The Paladin Center, Carmel, NY 2012 – 2013

Government Training and Education

Trainer and Actor

Assisted in professional and continuing education training for Law Enforcement, Military and Department of Homeland Security agencies.

Worked with executives and personnel to develop training scenarios.

EDUCATION

Associate of Science, Accounting

SUNY Orange, Middletown, NY

National Academy of Sports Medicine (NASM), City, State

Certified Personal Trainer

Fitness Nutrition Specialist

Customized Integrated Injury Prevention Programming

Optimum Performance Training for Seniors

Strength Training for Cervical Spine Injury and Concussion Prevention

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