Executive Assistant

Fadillah Omar

PERSONAL SUMMARY

Multi-faceted, efficient & reliable secretarial and administrative professional with experience supporting executives, sales and managers to improve internal operations. Proficient in all of the standard office knowledge and applications. Diversified skill sets covering administrative support, client relations, writing, human resources & recruiting, project management. Excellent inter-personal, phone and digital communication skills.

Comfortable working in a fast paced, hands-on, growth orientated work environment and possessing a proven ability to ensure that standards and communications are understood and implemented effectively.

Currently looking forward to making a significant contribution to a department of a company that offers genuine opportunities for progression.

PROFESSIONAL EXPERIENCE

FCB Singapore Pte Ltd, Singapore Jul 2018 – Current

Personal Assistant to CFO (6 months contract)

Provide all Secretarial and Administration support duties for CFO and Finance

Department.

Coordinate travel arrangements for CFO and Finance Director including air,

hotels, ground transportation and meal reservations as business needs dictate.

Research airfare and flight schedules on given Company system.

Scheduling of meetings and diary management for CFO and Finance Director.

Handling confidential and sensitive documentations and information.

Submission of claims and reimbursements for CFO.

Preparation on month end invoices and Statement of Accounts.

In charge of all office administrative matters.

Acts as the company’s Fire Warden representative.

Atelier Tang Pte Ltd, Singapore Aug 2017 – Jan 2018

Business Management Lead

Setting up Standard of Operating Procedures for all of Human Resource and

Administrative department.

Implemented the handbook system and proper leave system and

administration procedures.

Assisted in all marketing procedures, meeting of sales clients.

Last Drawn Salary : S$3,860 x 13 months

Reasons for Leaving : Expansion of job scope to include Sales & Marketing

Lockton Companies (Singapore) Pte Ltd, Singapore Oct 2012 – Jul 2017

PA to CEO and Office Administrator

Provide all Secretarial and Administration support duties for CEO and all Head

of Departments.

Coordinate travel arrangements including air, hotel, ground transportation

and meal reservations as business needs dictate. Research airfare and

schedules to ensure travel is both cost-efficient and logistically hassle-free.

Scheduling of meetings and diary management for CEO and Head of Departments.

Handling confidential and sensitive documentations and information.

Submission of claims for CEO and Head of Departments.

Liaising with hotels for corporate deals and rates – local and overseas.

Organize company events (Annual Dinner and Dance, Luncheons) and

internal staff company travel.

In charge of all office administrative matters with direct Reports :

Receptionist, Despatch Clerk and Pantry Lady.

Organizing, coordinating and assisting with the Lockton Global Marine

Strategy Meeting – May 2016

Managing Singapore’s Lockton Global Forum – June 2016

Other secretarial and/or team support function.

Last Drawn Salary : S$3,862 x 13 months

Profit Sharing Bonus, Variable & Performance Bonus

Reasons for Leaving : Career Advancement

Lockton Companies (Singapore) Pte Ltd, Singapore Mar 2012 – Oct 2012

Executive Secretary

Assist in all Secretarial duties for Department Head.

Booking of flights, prepare itinerary, handling of claims and team admin

matters.

Managing of overseas account chasers for quotation for Re-Insurance.

Last Drawn Salary : S$3,500 x 13 months

Profit Sharing Bonus, Variable & Performance Bonus

Reasons for Leaving : Internal Transfer

Lockton Companies (Singapore) Pte Ltd, Singapore Aug 2011 – Mar 2012

Human Resource/ Administrative Assistant cum Receptionist

Manage Reception area, attend and greet guests and show to meeting room.

Keying of daily incoming/outgoing cheques, opening and sorting of mails

daily.

Signing off documents from courier services or delivery orders.

Ordering of all department stationeries and pantry supplies.

Assisting HR Executive in all Administrative and Office matters.

Keeping track of all office keys and issuance of company’s access cards and

key distribution.

Assisting in month end statement of account for Finance department.

Assist Compliance Officer in sending reminders for meetings, preparing

attendance sheets and monthly training report.

Assist CEO in organizing personal matters in and out of office.

Assisting other department bosses in organizing meetings and liasing with

clients, booking and arranging of itinerary for flights for business trips.

Went on business trips to assist CEO and other department heads in

organizing company’s Private Events/Parties with overseas insurers/clients.

Appointed company’s Recreation Team Committee Member and organizes

company’s events and reception parties.

Last Drawn Salary : S$2,800 x 13 months

Profit Sharing Bonus, Variable & Performance Bonus

Reasons for Leaving : Internal Transfer

Silkair (Singapore) Pte Ltd, Singapore 2006 – 2011

Flight Attendant

Responsible for personal comfort and safety of passengers.

In charge of emergency procedures and administering first aid when needed.

Communicating and assisting passengers at all times from boarding to

disembarking.

Last Drawn Salary : S$3,200 x 13 months

Profit Sharing, Variable & Performance Bonus

Reasons for Leaving : End of Contract

Valuair Limited, Singapore 2004 – 2006

Flight Attendant

Responsible for personal comfort and safety of passengers.

In charge of emergency procedures and administering first aid when needed.

Communicating and assisting passengers at all times from boarding to

disembarking.

Last Drawn Salary : S$2,500 x 13 months

Profit Sharing Bonus, Variable & Performance Bonus

Reasons for Leaving : Better Opportunity

Fitness First Singapore, Singapore 2002 – 2004

Front Desk Customer Service Supervisor

Handled sales invoices, customer feedback and enquiry.

Assist in all areas of operations and as requested by management.

Responsible for managing guests’ feedback and complaints.

Responsible for scheduling of staff working schedule.

Coordinate with internal departments / teams to manage project meetings.

Learnt to multitask efficiently, and communicate with the management on any

occurrence involving staff or guests that requires attention.

Last Drawn Salary : S$2,250 x 13 months & Performance Bonus

Reasons for Leaving : Career Advancement

LANGUAGES

English – able to speak fluently and read/write with high

proficiency

Malay – able to speak fluently and read/write with high

proficiency

Bahasa Indonesia – able to speak fluently and

read/write with high proficiency

Mandarin – Conversational

***********@*****.***

+65 9791 0626

Blk 161 Woodlands Street 13 #02-621, Singapore 730161

Current & Expected Salary

Last Drawn Salary

S$ 3,860

Expected Salary

S$ 4,000 - $S 4,200

Negotiable

Availability

Immediate

KEY SKILLS

Communication

Planning & Organizing

Team Player

Problem Solving

Teamwork & Leadership

REFERENCES

Erna Arif

Email : ****@*********.***

Mobile : +65 9099 1132

Joseph Kung

Email : **********@*****.***

Mobile : +65 9138 8689

Peter Jackson, Director – Asia Region, Lockton Wattana Insurance Brokers

Email : *****.*******@****.*******.***

Mobile : +66-632-***-***

EDUCATION

1998 – 1999

Certificate in Office Skills

(COS)

Bishan Institute of Technical Education

1994 – 1997

GCE ‘O’ Level

Bishan Park Secondary School

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