Administrative Assistant Manager

Education:

Auto Cad, Houston Community College, Houston, TX, 1997

Automated Computer, Operator Barclay Career School,1988

Registrations:

Notary, State of Texas, Commission Number 12455530-1

Affiliations:

International Association of Administrative Professionals, No. 9864908

Experience:

More than nineteen years of administrative and secretarial experience. Project Secretary, Senior Secretary, Department Secretary, Procurement Secretary, Administrative Assistant, and Document Control. Take initiative to follow through on projects without direct supervision. Use judgment to determine the approach or action required in non-routine situations. Keep operations functioning efficiently during manager’s absence. Act as liaison between management and support groups. Recognize and maintain good interoffice, client and prospective client relations.

Disabled (Medical Leave), Houston, TX, 7/24/2013 to present

Technip USA, Inc., Houston, TX, 10/00 to 7/24/2013

Sr. Administrative Assistant

Provide secretarial, administrative, graphic preparation, cost control, procurement and document control support for Projects and Tenders. Interpreted company policies and administered standards for reports, presentation, proposals and all general correspondences. Responsible for coordination and production of technical reports, proposals and marketing presentations. Arranged international and domestic travel including passports and visas and keep supervisor’s operation functioning during travel periods.

Project have included:

BP Atlantis Project DC1 & DC3

Poseidon Oil Company Front Runner Tender

Redhawk Project SPAR

Redhawk Project SURF

Pioneer Raptor / Tomahawk Tender

BP King West Project

BP Atlantis Study

BP Aspen BP Pompano, BP Marlin Bids

HESS Tender

Devils Tower Tender

BP Marlin Phase 2 Project

Spoolbase Construction

BP Marlin Project

Various Tenders

Nakika Tender

Chevron Typhoon Project

Houston City Personnel, M. David Lowe, Kelly Services, Houston, TX, 08/99 to 10/00

Project Secretary / Administrative Assistant

Provide secretarial and documentation support for supplemental staffing. Maintain and update Equipment Lists, Equipment Status Report, Expediting Summaries, Vendor Data and In House Drawing Registries (Piping, Electrical, Civil/Structural, Instrumentation). Type purchase orders, inquiries, transmittals, letters, faxes and memos. Answer telephones, filing and copying.

Kellogg Brown & Root, Inc., Houston, TX, 02/96 to 08/99

Secretary III

Secretarial support to the Technology Director of Chemicals and his team (Technology Manager of Organic Chemicals, Technology Manager of Polymers, Technology Manger of Chemicals & Process) within the Hydrocarbon Processing Group. Interface with KBR executives and clients (domestic and overseas) by telephone and in person. Receive and maintain records of vendor data and CTQ’s (Construction Technical Queries). System Administrator for IDMS (Integrated Document Management System) Maintain records with revision to IDMS. Word processing, compiling information and creating documents and / or presentations for seminars, conferences and client meetings. Making travel arrangements, maintaining appointments, reserving conference rooms, expense reports and time sheet entry.

Optel Telecommunications, Houston, TX, 07/94 to 01/96

Dispatcher / Customer Service Representation

Dispatch service and installations calls for both telephone and cable services in the Houston, Phoenix, Los Angeles and Lancaster areas. Schedule and route orders. Complete all work orders in computer system (AS400). Troubleshoot and resolve problem calls.

Best Buy Company, Houston, TX, 10/91 to 03/94

Home Delivery Supervisor / Asst. Warehouse Manager

Maintain the integrity of the district appliance inventory through supervision of loading/unloading shipments and ensuring proper white goods paperwork processing. To resolve appliance home delivery and general distribution related problems. Dispatch, billing, customer service and supervise.

Technical Skills

Desktop Applications and Presentations: Microsoft Office 2010 (Word, PowerPoint, Excel, Access, SharePoint), Corel, Microsoft PowerPoint, Visio Professional, Microsoft Front, Page, Microsoft Publisher, HTML, Adobe Illustrator, Adobe Writer, Lotus 123, Lotus Freelance and Photo Shop.

Project Management: Microsoft Project

Communication: Microsoft Outlook, Lotus Notes

Contact this candidate