Office Executive

Patricia Ann Baxter

Successful and awarded Executive Administrator providing top quality assistance with extensive experience in multiple industries and additional understanding of information security. Possesses exceptional communication skills and the ability to envision and create successful outcomes in complex situations. Also, a Six Sigma Specialist as of May 2015.

SUMMARY OF QUALIFICATIONS

Active Security Clearance Level: TS/SCI with a current SSBI granted 12/8/2012; DoD/TS Granted 12/20/2004. Counterintelligence Polygraph – NSA 5/25/2010.

Support of Directors, Vice Presidents, Presidents/COE's, and High military ranking officials

More than 13 years office management experience in one of the nation's leading defense contractors

Experienced with both business unit and functional organization management

Organized self-starter with the ability to follow multiple complex projects through from inception to completion; impeccable attention to detail; persistence in facilitating collaboration; excellent writing and oral communication skills

Superb communicator with experience serving as the liaison between the executive office and other departments such as finance, human resources and accounting as well as with employees, outside interests/contacts (government officials), and the general public

Extensive calendar management, government adhered travel arrangements, event/planning coordination

Capably handles multiple tasks and responsibilities simultaneously, the ability to succeed in a fast-paced environment with shifting deadlines and multiple priorities, works efficiently and independently and as an integral member of effective teams

Experienced assisting in all aspects of Executive Management, Office Administration, Direct Reports and government officials

Multiple awards for participation and support in security based operations, training, inspections and War Games

Professional Experience

Manpower August 2017 – May 2018

Worked various senior executive and office management positions within while searching for longer-term fit of employment.

RAYTHEON/APPLIED SIGNAL TECHNOLOGY November 2004 – June 2017

A technology and innovation leader specializing in defense, Homeland Security, and other governments markets throughout the world

Senior Executive Division Administrator/Office Manager July 2005 - 2017

Provided daily office management duties

Provided executive administrative support and office management to the Director, Program Managers and other senior staff members of the Surveillance Systems Division (SSD) including a total staff of 70 plus technical engineers and software developers

Managed and coordinated the Director’s and other Senior Staff members’ daily evolving calendars, keeping appointments and meetings on time or changing schedules when necessary

Extensive travel coordination of the Director and senior staff members to include domestic and international (JTR travel site and Concur travel software). Knowledge of regulations for Joint Travel Regulations (JTR)

Reconciliation of all travel expenses, credit card statements and miscellaneous expenses, maintain financial charts, spreadsheets, databases and personnel files

Prepared confidential briefing reports, coordinated time sensitive assignments, proposals, deliverables and government official correspondence ensuring use of proper format, grammar and composition

Supported HR with New Hire on boarding, Orientation, office assignments/facilities assignments, and health benefits coordinator

Researched and coordinated corporate events, trade shows, planned and orchestrated office functions such as internal pot lucks, summer company picnics, holiday parties, appreciation lunches that led to a higher employee morale and a more positive and cooperative work environment

Assisted in maintenance of tight security through aiding with classified meetings, clearance processing, document markings, packaging, and offsite meeting coordination with several government agencies

Managed and budgeted for the executive office for expenses such as human resources, facilities, telecommunications, office supplies, equipment and maintenance

Assisted executive management team to achieve goals in a broad spectrum of capacities and activities, helped build and maintain relationships crucial to the success of the company, and communicated directly with clients, allies, and VIPs

Performed administrative functions necessary to support projects and/or programs in such functional areas as Finance, Human Resources, Contracts, Business Development, Security, Safety, and Facilities

Dynamics Tech Inc (company aquired by RAYTHEON/APPLIED SIGNAL TECHNOLOGY) July 2005

Manager, DC Office Administration

special Security Officer, Arlington, VA November 2004 – July 2005

Served as group administrator for all satellite offices and provided executive support to the President/CEO, Board members and other senior staff members

Managed all calendars including personal and professional events, coordinated meetings, conferences, briefings and travel itineraries

Supervised administrative support personnel in daily office operations, supplies, equipment and materials as well as prepared written and electronic correspondence, briefing, reports, proposals, charts and letters

Directed security measures such as processing security clearances, document and visitor control, personnel security file maintenance and inventory of classified documents

Ensured adherence to budget through maintaining office checking account and establishing government rates with suppliers

Arete Associates, Arlington, VA March 2001 – November 2004

Advanced science and engineering company providing innovative solutions to challenging technical problems faced by the United States

Program Assistant, National Security Division February 2002 – November 2004

Supported the Deputy Director and senior staff members within the National Security Division including developing working relationships with various defense contractors and high-ranking government officers

Managed classified holdings such as generating, delivering, logging, tracking and destruction of classified materials in addition to processing security clearances for program employees and senior staff members

Prepared confidential briefing reports, coordinated time sensitive assignments, proposals, deliverables and official correspondence ensuring use of proper format, grammar and composition

Acted as team lead for coordination of group travel and entertainment, scheduling meetings, appointments and conferences

Improved accuracy and relevance of consulting records through development of database and linked filing system to ensure records were up to date

Office / purchasing assistant March 2001 – February 2002

Managed daily office operations including sourcing and purchasing of all office consumables, equipment and controlled inventory as well as handled telephone support and internal/external mail

Successfully created forms for official use as well as confidential executive level correspondence

Education And Training

Non-credit coursework / computer processing

College of Southern MarylaND, Charles County Community College

Computer Skills

Microsoft Office Suite, Outlook 2013, Internet, Aldus Pagemaker, Program Solutions, ACT 3.0, Deltek/Costpoint (Purchasing/Accounting System), Parts Notes, SharePoint & Vendor (Inventory and Tracking Software), EPSQ, JPAS, SIMS, TravelSmart, WebTE, Lotus notes, Cognos IBM systems, APEX/Rtime, Concur travel software, JTR government travel (Defense Travel System), (LMS) Learning Management System, Group Wise Client Software

additional training

SixSigma Certification May 2015

Microsoft Office Workshop, Skillpath Seminars, 2006

Business Writing & Grammar Skills Course, Skillpath Seminars, 2005

Management Training Course, Skillpath Seminars, 2005

Excelling as a First Time Manager, Skillpath Seminars, 2005

awards and accomplishments

Individual Achievement Award in Recognition of Ongoing Commitment to Outstanding Job Performance, June 2014 and July 2014

Individual Achievement Award in Recognition of Ongoing Commitment to Outstanding Job Performance, Raytheon 2014 Spring Technology Symposium

Security Team Award in recognition of superior dedication and teamwork in support of successful Applied Signal Technology, Inc. Security Inspections, 2005

Certificate of Appreciation in recognition of Outstanding Support to the Joint Staffs Strategic Plans & Offsite held in 2004 presented by General Walter L. Sharp, USA Director, Strategic Plans & Policy

Marketing Achievement Award in recognition of ONR, Joint Staff, Iraq Game and Aviation Conference Support, 2003

Professional Achievement Award for Participation in Littoral Combat FNC Strategic Planning War Game, 2002

Letter of Professionalism issued by Colonel Mark Rocke Chief, Strategic Concepts Branch at the Joint Staff, 2002

Marketing Achievement Award for the Participation of the SEABASING War Game, 2002

Vice Presidential Performance Award for Administrative Support, 2002

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