Payroll/Director Manager

STEVEN MCGHEE

** ******** ***** **************, ** 22406 **************@*****.*** 757-***-****

My professional career reflects over 35 years’ experience in Payroll Management, Human Resources Management, Accounting and Operations Management.

SUMMARY OF QUALIFICATIONS

Payroll – Thorough knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting payroll operations including HIPAA, FMLA, Workers Compensation, Pension, Medicare, Social Security, and DOL requirements.

Human Resources – Liaison between employees and the corporate structure, and thus act for the stability and overall best interest of the entire institution. Guides the administrative tasks of an organization, coordinating the functioning of departments and handling all facets of employee management.

Accounting – Knowledge on accounting principles and practices to include grant account administration. Considerable knowledge of Generally Accepted Accounting Principles (GAAP).

Supervision – Knowledge of leadership techniques, principles and procedures to assign work, schedule, supervise, train and evaluate the work of assigned staff.

Customer Service – Considerable knowledge of principles and processes for providing customer service. This includes setting and meeting quality standards for services, and evaluation of customer service.

Computer Skills – Utilizes a personal computer with word processing, spreadsheet, and related software to effectively complete a variety of financial tasks with reasonable speed and accuracy.

Interpersonal Relationships – Developed and maintained cooperative and professional relationships with employees at all levels, accounting representatives from all departments, and outside agencies. Effectively responds to and resolves difficult inquiries and disputes.

Coordination of Work – Ability to establish and implement effective administrative programs and procedures. Ability to plan and organize daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Performs a broad range of supervisory responsibilities over others.

PROFESSIONAL EXPERIENCE

PAYROLL MANAGER February 2016-February 2018

The Kennedy Center for the Performing Arts Washington, DC

Supports the Controller in directing and coordinating the organization’s payroll function. Responsibilities include, but were not limited to, establishing and maintaining the organization’s policies, practices and procedures related to (a) the weekly and bi-weekly processing of payroll, (b) evaluation and compliance of foreign artists and contractors, (c) administration of union contracts, (d) reconciliation and analysis of payroll tax liabilities and (e) the interpretation/implementation of new technical standards, laws and regulations.

Provide direction and support to departments throughout the organization regarding payroll policies and procedures, determination of the classification of individuals as either employees or independent contractors, compliance with international artist and vendor regulations, implementation of new practices, procedures laws and regulations, and efficient control and utilization of payroll resources.

Coordinate and oversee (1) preparation of monthly and annual payroll statements and reports and other information reports and requests and (2) routine and non-routine daily, weekly, monthly, quarterly and annual processes (e.g., weekly, bi-weekly payroll process, quarterly reconciliations, union rate calculations, Lawson payroll module table and deduction/pay code maintenance, annual independent audit, insurance audits, etc.); ensure accuracy and integrity of payroll tax and liability reporting and ensure proper internal controls are in place and operating effectively in all facets of payroll-related operations.

Responsible for carrying out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

Responsible for the overall direction, coordination, and evaluation of assigned unit, department, or group.

Responsible for interviewing, hiring, and training or causing the training of employees within assigned unit, department, or group.

Responsible for ensuring the performance management assessment for each individual within the assigned unit, department, or group is conducted and completed according to company policy no less than once every 12 months.

Coordinate and where necessary, perform, the organization’s external payroll reporting (e.g., quarterly 941s, annual 1042s and W-2s, wage payment history reporting to state regulatory agencies, etc.

Served in whatever capacity is needed by the staff and has frequent and external contact with customers, regulatory agencies and service providers.

PAYROLL SUPERVISOR January 2013-Febuary 2016

City of Newport News Newport News, VA

Prepared routine to complex financial reports and statements; performs research, analysis and interpretation of financial information and makes efficiency recommendations; and performs audits as appropriate. Reviewed, monitored, and analyzed and/or accounts such as receivables, payables and fixed assets for accuracy; verifies account codes, transaction amounts and other related data.

Responsible for the effective supervision and administration of the Payroll Division to include performance management, and employee relations, training, prioritizing and assigning work and related activities. Reviewed, verified, and approved City-wide electronic payroll transactions through the City’s Enterprise Resource System (MUNIS) for 1,000 weekly employees, 2,700 semi-monthly employees and 5,700 retiree payroll processing. Responsible for ensuring accuracy of compensation, voluntary and involuntary deductions, and third-party payments related to employees and retirees.

Prepared various financial reports, statements, and filing for payroll taxes and reports; cash flow reports; statement of financial condition; capital asset values and depreciation; capital projects report on expenditures; depreciation schedule and balance sheets as required to comply with local, state and federal regulations throughout the year.

Processed a variety of electronic transactions through the City’s Enterprise Resource System (MUNIS) related to all hired, terminated and current active employees to ensure accurate payroll compensation; and processed manual checks as needed.

Received requests from departments for retroactive pay to be entered into payroll system; calculated payment and verified against personnel actions; entered retroactive amounts and any other money amounts in payroll system.

Post and maintained tax liens, garnishments and child support payments. Ensured that payroll is balanced, tax payments to federal and state agencies have been electronically submitted, and paychecks and direct deposits are printed and sealed. Maintained compliance with federal, state, and local laws and regulations affecting payroll operations.

Responded to routine inquiries with regards to retirement benefits, pay deductions and increases, as well as City policies, procedures and governmental regulations as it relates to pension payroll; and researched situations and responded appropriately.

Worked closely with Human Resources and department payroll representatives on all aspects of the automated payroll system to ensure accuracy, accountability and appropriateness of all transactions.

Created, maintained and updated payroll manual used by department payroll representatives; provided written correspondence concerning payroll changes; provides continuous training.

HUMAN RESOURCES MANAGER September 2011- January 2013

The CENTECH Group, Inc. Falls Church, VA

Maintain compliance with Employee Retirement Income Security Act (ERISA) report and timely filing of form 5500 with the Internal Revenue Service; assures compliance with Department of Labor requirements and prepares for plan audits, compliance with all benefits related to federal, state, and local regulations, to include FMLA, OSHA, COBRA, ADA. Workers Compensation and USERRA.

Maintain efficient operations in recruitment, employee relations, benefits administration and personal management.

Recruitment of qualified candidates to include college recruitment, ad placement, internet, recruiting scheduling, interviews, on-boarding process and paperwork

Knowledge of current payroll and accounting principles and practices and their application to complex and difficult problems.

Review and recommend new benefit options before open enrollment.

Ability to write, review and update policies and procedures.

Ability to process and maintain confidential, sensitive information.

CONTROLLER May 2011- September 2011

Celebration Music Theatre Myrtle Beach, SC

Manage accounts payable, accounts receivable, budgets, expense forecasting, banking and bank reconciliation’s.

Supervised payroll of 61 employees, interviewing, hiring, employee benefits and employee files.

Principles of paycheck calculations to include knowledge and the ability to calculate all pay. Ability to calculate all taxes, net pay and disposable earnings.

Prepare all Federal 940/941 and state payroll filings (bi-weekly) including W2’s and 1099’s.

Maintain fixed assets system, reconcile the general ledger accounts and prepare journal entries.

FINANCIAL ANALYST PAYROLL/BENEFITS September 2009-May 2011

US House of Representatives (CAO) Washington, DC

Maintain knowledge of enacted legislation, regulations, IRS rulings, OPM information, and materials relevant to basic or premium pay, tax withholdings and employee benefit programs.

Review and interpret emerging policy and law that may affect assigned service team. Determine possible impacts and suggest modifications where necessary. May require developing of analyze new policies.

Provide quality customer service to internal and external customers; is tactful, discrete, and professional in obtaining necessary, accurate and thorough information, often under tight time constraints; exhibits good judgment in organizing work and setting priorities.

Collaborate with other functional areas, such as HRIS, Accounting, Information Resources and other Human Resources groups to reach common goals across the CAO organization and the greater House community.

Prepare and maintain federal employee information with includes new hires, health, dental, appointments and terminations within the House of Representatives.

Quarterly reconciliation of the Centralized Enrollment Clearinghouse Report (CLER) generated by the National Finance Center. The purpose of the CLER is to reconcile FEHB enrollment date received from health insurance carriers and the payroll office.

Knowledge of current accounting and payroll principles and practices.

PR 140 validation, which included Appointments, salary adjustments, TSP, direct deposit, federal and state tax, life insurance, dental, vision and health.

PAYROLL/HUMAN RESOURCES MANAGER December 2007-September 2009

Hard Rock Park Myrtle Beach, SC

Manage and supervise payroll and benefits of 4,900 employees.

Development and evaluation of HR Policies and Procedures.

Maintain adherence to Federal and State laws related to HR functions and payroll.

Review the general ledger accounts and journal entries, submitted information to the Finance department.

Ability to lead and communicate effectively by implementing best business practices in Human Resources Management and Payroll.

Research, coordinate and communicate special services and discounts for company employees.

Conduct new employee orientation and exit interview process for corporate and international employees.

FINANCE MANAGER February 2005-November 2007

National Association of Letter Carriers (NALC) Washington, DC

Managed accounts payable, accounts receivable, budgets, expense forecasting, banking, wire transfers and bank reconciliation’s.

Maintained fixed asset system, reconcile the general ledger accounts and prepared journal entries.

Prepared all Federal 940/941’s and multi-state payroll filings (weekly, bi-weekly, monthly and quarterly) including W2’s and 1099’s.

Managed in house payroll, employee benefits and human resources and employee files.

Oversee efficient operations in recruitment, employee relations, benefits administration and personnel management.

Maintain internal Annuity Trust Fund, Health Benefit Plan, Dental, and Life Insurance, Union dues, Savings bonds, Garnishments, Child support and Political candidate contributions.

ADDITIONAL EXPERIENCE

Member of the American Payroll Association (Currently studying for the CPP)

Member of the American Institute of Professional Bookkeepers

Member of the American Management Association

Member of the Society For Human Resources Management (SHRM)

Accounting and Payroll Seminars

EDUCATION

THOMAS COMMUNITY COLLEGE – NEWPORT NEWS VIRGINIA

Major: Accounting 1984 - 1985

SOFTWARE EXPERIENCE

QuickBooks Pro 2011, Microsoft Excel, Microsoft Word, Lawson, MUNIS, PeopleSoft, Image Now, CLER, Finmart, JD Edwards v7, Solomon 5.5, Applicant Tracking Systems (ATS), Job Boards, Social Networking, Deltek, Kronos, Automatic Data Processing (ADP), Payroll Office of America (POA), Paychex, Great Plains, Cost Point, Market Force.

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