Facilities/Space Project Mgmt and Office Administrator
Resume:
STACIE D. JOHNSON
***************@*****.***
Experienced program and administrative manager with business leadership skills which demonstrates a strong track record of improving short and long-term planning goals regarding the management of facilities, administrative business acumen as it pertains to employees and technical systems. Extensively certified in an array of core business areas including planning and project management. Successfully fostering greater administrative, organizational, managerial and financial accountability while with the federal government and the private sector.
Office Manager
Axcess Professional Staffing, Inc. Raleigh, NC United States 10/2012 to 12/31/2017 Part-time/Full Time Supervisor: Avery Johnson Phone: 919-***-****
Areas of Strength and Expertise
Program Management
Team Development
Financial Planning & Analysis
Administrative Management
External & Internal Vendor Coordination & Leadership
Company Expansion
Provided a new standard for staffing and Human Resources services for companies of various sizes and phases including start-ups and well established organizations. Strengthened the health of the company by overseeing sales, finance and human resources.
Key Accomplishments:
Strategically identified areas for improvement in HR, accounting, benefits and compensation programs and policies by analyzing the effectiveness of all business practices through metrics-based performance management.
Excelled at cultivating relationships requiring deep understanding of critical business drivers in multiple markets and industries; highly successful in building business relationships with upper-level decision makers, seizing control of critical problem areas, and delivering on customer commitments that are customer focused and performance driven.
Served as the subject matter expert and key decision maker regarding the adoption and adherence to taxation and compliance standards.
Protected company profitability by developing strategic plans to elevate the management and accuracy of accounts payable and accounts receivable.
Fostered a culture committed to information management perfection regarding all files and assets related to financial transactions, payroll, and supplier accounts.
Maintained a high level of employee satisfaction among a base of over 1,000 employees by progressively revamping HR services to align with internal customer needs.
Performed advanced administrative duties such as; filing, maintaining calendars, interviewing candidates, scheduling interviews and customer meetings, staffing, recruiting, developing and proofreading correspondence, etc.
Established and generated monthly to quarterly commission and reconciliation reports for approval. Verify and reports on employee benefits payments, supervise and administer employee payroll and payroll reports.
Designed company protocol for document management, internal and external communication procedures, employee /management yearly performance evaluation reviews, employee grievances and disputes processes.
Building Management Specialist
US Environmental Protection Agency Durham, NC United States 01/2000 to 09/2014 Hours per Week: 40+ Series 1176 Pay Plan: GS 12 Supervisor: Joseph Williams 919-***-****
Areas of Strength and Expertise
Program & Project Management
Team Development
Government Compliance
Construction & Change Management
Financial Planning & Analysis
External & Internal Vendor Coordination & Leadership
Company Expansion
Maximized the usage of facilities and resources in partnership with suppliers to ensure high customer satisfaction rates. Provide project oversight and progress inspections during each construction phase and participate in final inspection site visits. Coordinate with Safety Officers and occupants to ensure positive end results. Develop, evaluate and coordinate multiple project schedules simultaneously. Develop short and long range budgets for new or existing agency objectives
Key Accomplishments:
Exhibited strong business planning, analysis and financial management skills to achieve tight alignment with client expectations for functional space.
Gained a positive reputation with clients for not exceeding budgetary guidelines for multi-million dollar projects.
Maintained impeccable space management system accuracy for AUTOCAD and ARCHIBUS Space Management System by proactively updating databases during and after every project was completed for each phase of the construction, redesign, re-configuration and installation of projects. Conducted meetings with stakeholders to advise and inform of any potential problems and develop solutions for implementation.
Provided critical insight to senior leadership teams while serving as the Contracting Officer’s Technical Representative regarding technical project progress, schedule and performance related to food service, furniture services, installation, relocation and office space renovations and construction, transit subsidy and inventory management.
Diligently evaluated annual contract cost estimates to enable the on time and on budget completion of every project.
Transformed the perspective regarding EPA building management services by researching and staying ahead of green sustainability trends as it pertained to recycled materials and content utilized in office furnishings, fabrics and signage product materials which met or exceeded agency sustainability trends.
Determined the most effective programming and / or design for facilities utilizing computer aided drawing (CAD) software, data analysis software and cost data software to project long term and short term program goals.
Served as the primary point of contact for internal and external contacts conducting surveys and studies to prepare recommendations for major and minor renovations and construction projects which included but was not limited to equipment, space designs/plans, furnishings, fixtures and finishes.
Performed onsite inspections throughout the renovations and construction process to ensure all agency policies and procedures are adhered to in accordance with agency regulations and guidelines.
Instrumental with planning and providing logistical support for special projects, events and emergencies to meet critical timelines
Educate and assist clients to complete acquisition documentation, review space options, drawings, structural limitations, pricing, environmental perks, timeliness and project strategies for implementation.
Fostered an environment of trust and respect with all levels of management, internal and external stakeholders providing guidance to facility occupants on the best use of the facilities and available space.
Initiated and completed contract negotiations with GSA officials for non-governmental leased facilities within budgetary restrictions were met and not exceeded.
Facilities Design Specialist
US Department of the Navy Arlington, VA United States 12/1994 to 12/1999 Hours per Week: 40+ Series 0301 Pay Plan: GS 12 Supervisor: Polly S. Dietz 703-***-****
Areas of Strength and Expertise
Program & Project Management
Team Development
Government Compliance
Construction & Change Management
Financial Planning & Analysis
Space Allocations / Up fits / Relocations
External & Internal Vendor Coordination & Leadership
Company Expansion
Analyzed and streamlined processes related to office space renovation and furniture relocation projects.
Key Accomplishments:
Introduced the practice of analyzing historical data to elevate facilities designs plans.
Accomplished all design plan objectives while not exceeding budget parameters.
Enhanced vendor relationships while managing the review and completion of all contractual agreements, modifications and amendments.
Contributed to the development of innovative construction drawings that supported the accomplishment of NAVSEA goals following extensive risk analysis.
Served as the primary point of contact for internal and external contacts conducting surveys and studies to prepare recommendations for major or minor construction projects to be undertaken and supplied project management techniques, including budget estimates.
Worked independently with program and management officials to develop accurate and clear statements of work, specifications and related products in support of program initiatives.
Performed onsite inspections of the entire construction process with anticipation to prevent potential situations for conflict and take an effective approach to minimize escalation.
Fostered an environment of trust and respect among peers and stakeholders to ensure theories, principles and techniques as it pertained to space management layouts and interior design, space repairs and alterations while providing advice and assistance on various space and facility management issues.
Initiated and completed contract negotiations with GSA officials for non-governmental leased facilities within budgetary restrictions were met and not exceeded.
Performed field measurements, site-surveys to begin drawing build-ups of space to receive rehabilitation services utilizing AUTOCAD 13 & 14 and 2000 application software. I prepare, initiate and track contractual agreements; contract modifications; amendments of solicitations and other associated documentation. I arrange meetings with various contractors in support of relocation/renovation and construction initiatives in addition to code representatives and senior management personnel to review and implement part listings, color schemes, schedules for delivery and installation of systems furniture based on designs.
Administrative Technician–US Department of Navy Human Resources
US Department of Navy Arlington, VA 01/1991 to 12/1994 Hours per week: 40 week Series 0301 Pay Plan GS 9 Supervisor: Charlotte Weinhold
Advised and assisted senior, supervisory and non-supervisory level personnel of administrative procedures which applied to daily functions of the Human Resources Center organization mission to meet ever-changing work environment.
Established and monitored expenditures utilizing automated Standard Accounting Reports Systems (STARS). Analyzed, obligated, commit and de-committed funding in accordance with governmental budgetary guidelines and requirements.
Prepared and monitored various forms and documents i\to include Request for Contractual Procurements, Travel Vouchers, Order for Supplies contractual agreements, Coordinated and participated in agency and departmental employee events and participated in key events planning initiatives.
Prepared and initiated Requisition Systems Documents to support the printing and reproduction of agency forms for agency personnel and contract support.
Recommended budgetary adjustments and/or allocations as required Acted as the invoice/voucher Certifying Officer. Monitored accounts to ensure expenditures were in compliance with contractual agreement or contractual agreement modifications if applicable.
Established and utilized automated forms for payment of invoice certifications and transmittal sheets to transmit certificates to the Defense Finance and Accounting office (DFAS). Established, monitored and implemented the automated payment tracking system.
Prepared and implemented property disposal documentation to ensure accuracy on items that were inventoried as surplus. Responsible for space drawings build-up and designs to support renovations/construction projects to meet agency requirements. Coordinated with GSA and Washington Headquarters Services (WHS) officials to ensure code compliance and accuracy.
Prepared letters, memoranda, notices and instruction in final and draft format were completed in accordance with Department Of Navy Correspondence guidelines and regulations. Coordinated and consulted with other administrative channels throughout the agency to support efficient performance of job operation and promoted special interest in providing HRC and outside source customers with precise and detailed oriented responses.
Established and implements Federal Recycling Program during my tenure with the Human Resources Office. Arranged pick-up and drop points for disposal throughout the facility, coordinated and arranged meetings with other defense based organizations, senior, supervisory and non-supervisory personnel to ensure minimal cost the organization.
PROGRAMMING AND BUSINESS SYSTEMS SKILLS
MICROSOFT OUTLOOK, MICROSOFT WORD, MICROSOFT POWERPOINT, MICROSOFT EXCEL, MICROSOFT PUBLISHER, MICROSOFT SHAREPOINT, GOOGLE DOCS, DROPBOX, ADOBE READER DC, ADOBE CREATOR PRO, EFAX MESSENGER 4.4, SNAG-IT V.11, ARCHIBUS (SPACE/FACILITIES MGMT SYSTEM), STARS (STANDARD ACCOUNTING REPORTS SYSTEMS), XEROX 8855 Plotter, AUTOCAD 13/14 AND 2000
CERTIFICATIONS & CONTINUAL TRAINING OBTAINED VIA US ENIRONMENTAL PROTECTION AGENCY
Autodesk AUTOCAD 13 CERTIFICATION
ARCHIBUS 101 CERTIFICATION(SPACE MGMT SYSTEM)
COR 101 TRAINING
TECHNICAL WRITING SKILLS & DEVELOPMENT
FACILITIES MANAGEMENT CERTIFICATION
CONFLICT RESOLUTION FOR PROFESSIONALS
GREEN PURCHASING FOR CIVILIAN ACQUISITION (FAI)
STRATEGETIES FOR MISSION SUCCESS(FAI)
PROJECT MANAGEMENT FOR PROJECT MANAGERS
PROFESSIONAL EMPOWERMENT
CONTRACT MGMT STRATEGIES FOR MISSION SUCCESS (FAI)
CONTRACTING OFFICER REPRESENTATION CERTIFICATION
CFR 1926 OSHA CONSTRUCTION SAFETY TRAINING & CERTIFICATION
FAC-COR CERTIFICATION – LEVEL II
LEAN OVATIONS KAIZEN / LEAN PROJECT TRAINING
EPA DAC – COR THREE TIERED CERTIFICATION PROGRAM
MICROSOFT OFFICE DESKTOP
FINANCIAL MANAGEMENT OF GOVT CONTRACTS (FAC) TRAINING
SHAREPOINT 2013
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