Executive Assistant Manager
Resume:
LISA K. HULL
**********@*****.***
PROFESSIONAL EXPERIENCE
American Campus Communities - Austin, TX Apr. 2014 – Feb. 2018
Executive Assistant – IT
CTO and Leadership Team agenda management, providing support, research and decision making
Prioritizes meeting requests and workflow
Coordinates calendars and thoroughly understands and uses time management
Ad hoc scheduling for individual and recurring meetings, activities and events utilizing appropriate resources
Leads forecast and budget management for IT including reconciliation of monthly invoices
Supervises preparation of expense reports, purchase requisitions, supply orders, invoicing processing
Plans, coordinates and executes departmental meetings, offsite training, etc.
Manages all new hire activity for IT department including interfacing with outside agencies and on boarding of contractors and new employees
Builds, improves and contributes to overall department operations
Interfaces with and coordinates activities between various departments and outside parties.
Understands work is generally of a critical and confidential nature and maintains appropriate level of confidentiality
Refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition
Facilitates software license administration
Manages NDAs, MSAs, SOWs related to project work in IT
Coordinates all department moves
Uses tact and diplomacy and has practical knowledge of company policies, practices and procedures
AMD, Capstar Lending & Texas Juvenile Justice Department - Austin, TX Aug. 2011 – Apr. 2014
Executive Assistant /Office Manager (contracting)
Maintained calendar, coordinated meetings, handled preparation of presentations
Coordinated domestic and international travel and prepared expense reports
Prepared mailing materials and presentation books for Board of Directors’ Meetings
Coordinated meetings, teleconferences, etc. with board members
Shared Technologies, Inc. - Dallas, TX Oct. 2008 – Aug. 2011
Administrative Specialist
Provided final review and approval for all expense reports ensuring compliance with company policies, communication with employees/managers regarding errors, incomplete reports, noncompliance, etc. Ran reports and uploaded files to payroll for bi-weekly reimbursements
Set up new employees in system and make changes to user setup as needed
Responsible for Accounts Payable for all vendors, including receipt of invoices, coding, obtaining approvals, and acting as liaison with vendors
Entered invoices in system and processed payments for weekly check run
Coordinated travel arrangements and calendars
Coordinated meeting and event planning
Turbine Aircraft Services - Addison, TX Apr. 2008 – Oct. 2008
Executive Assistant
Maintained calendar, coordinated meetings, handled preparation of presentations
Coordinated domestic and international travel and prepared expense reports
Prepared mailing materials and presentation books for Board of Directors’ Meetings
Coordinated meetings, teleconferences, etc. with board members
Ajilon Professional Staffing, Delta Dallas Staffing - Dallas, TX Jun. 2007 – Apr. 2008
Executive Assistant /Office Manager (contracting)
Pension Financial Services Incorporated - Dallas, TX Mar. 2007 – Jun. 2007
Executive Assistant to Chief Financial Officer
Maintained calendar, coordinated meetings, handled preparation of presentations
Coordinated domestic and international travel and prepared expense reports
Prepared mailing materials and presentation books for Board of Directors’ Meetings
Coordinated meetings, teleconferences, etc. with board members
PricewaterhouseCoopers - Dallas, TX Aug. 2005 – Mar. 2007
Executive Assistant to Global Energy, Utilities and Mining Leader
Managed Global Leader’s calendar
Corresponded with other firm leaders to arrange meetings, conference calls, etc.
Arranged heavy international travel, obtain visas and prepare expense reports
Performed Internet research as required in performance of daily responsibilities
Determined which matters require Leader’s personal attention – delegate work to others as appropriate
Dealt with confidential/sensitive information as appropriate
Coordinated global meetings for PwC, client executives and client board members
Coordinated Global Energy conference in Vancouver, November 2006
Flowserve Corporation - Irving, TX Jan. 2001 – Apr. 2005
Executive Assistant to Chief Financial Officer
Responsible for “managing” the executive’s day, such as interrupting meetings for important issues, checking
voicemails and emails, acting as liaison and messenger to direct reports and helping with staff administration
Maintained calendar, coordinated meetings, and prepared presentations
Coordinated very heavy domestic and international travel
Performed Internet research as required in performance of daily responsibilities
Coordinated CFO speaking engagements for Investor Conferences, trade shows and other professional organization meetings, including preparation, production and distribution of materials
Prepared mailing materials and presentation books for Board of Directors’ Meetings
Coordinated meetings, teleconferences, etc. for board members
Coordinated 5-day global controller’s conference for 100 attendees
Executive Assistant to Director of Investor Relations
Coordinated shareholder relations program: interact with NYSE, specialists, registrar and transfer agent, security analysts, financial community and shareholders.
Prepared and coordinated distribution of all company press releases, SEC filings and shareholder reports.
Acted as Assistant Director of Investor Relations with the annual report production and distribution process.
Coordinated 2-day investor conference with 100 attendees
EDUCATION
University of North Texas
Austin Community College
TECHNICAL SKILLS
Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, Nexus, Concur, ReQlogic, Axapta, QuickBooks, SAP
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