IRENE LEE

Mobile: +** **** **** email: ac6g12@r.postjobfree.com

Personal Particulars

Marital Status

Race

Nationality

Language

: Married

: Chinese

: Singaporean

: Proficient in English and Mandarin

OBJECTIVE

To attain the position of an Executive Assistant/Administrative Manager in a successful and growing organization that would challenge me and help me grow my experience and managerial skills.

PROFILE

Confident and dependable secretarial professional

High integrity, very discreet and a trusted confidant

Multitasking, efficient, resourceful and takes initiative

Team player and good communicator

Wide array of skills and experience in office management

Excellent communication skills and problem resolution abilities

Thorough and decisive

Can do attitude

SUMMARY OF EXPERIENCE

Resourceful Executive Secretary with more than 25 years’ experience in supporting Senior VPs, Senior Sales Managers, and other executive Managers in the areas of Business Development, Sales, Finance, Human Resource, Operations and others.

More than 20+ years of experience coordinating office management and special projects with a high degree of efficiency.

More than 4 years in customer coordination and administration.

Served as focal point for the senior management in the company, ensuring good lines of communication and coordination among stakeholders.

Profound knowledge in implementing and managing programs and policies for departments and external parties.

SUMMARY OF QUALIFICATIONS

Education: Diploma (Management Studies) and CPS - Certified Professional Secretary

Excellent Office Administrator and Executive Support Professional

Good knowledge of project execution and management

Good knowledge of human resource practices

IRENE LEE

Mobile: +65 9692 4441 email: ac6g12@r.postjobfree.com PROFESSIONAL WORKING EXPERIENCE

The Kraft Heinz Company

Feb 2, 2018 – Present

Executive Assistant

Report to C-Suite Leaders:

Head of Human Resources (People & Performance)

Chief Financial Officer (CFO)

Head of Operations

Core Objective:

To provide full spectrum of secretarial support to 3 C-Suite Leaders. This role requires strong business ethics, discretion and confidentially in handling all matters.

Manage intensive end-to-end travel arrangements; flight bookings, visa arrangements, hotels reservations are made accordingly to company ZBB guidelines and to provide trip content and agenda

Manage intensive calendar coordination; to ensure all required meetings are made, meeting rooms are reserved for smooth daily operations

Liaise with other Business Units assistant and HODs around the Globe to enable effective operating rhythms across multiple time zone

Organize business meetings including business working lunch and tea-breaks

Receive, sort and deliver mail daily and process outgoing international mails and couriers

Act as a point-of-contact for internal and external communication on behalf the leaders and their team, as well managing and coordinating the events and logistics.

Execute end-to-end expense claims for the leaders via Workday

Assist Legal and finance team to liaise with Notary Public/Singapore Academy of Law/Embassies/Ministry of Foreign Affairs to notarization and attestation of Company documents

Assist HR administrative matters including scheduling interviews, on-boarding IT set up

Liaise with IT help desk; email service providers to resolve requests, service calls, etc

Handle other office administration; purchase of office and pantry suppliers, office equipment, stationeries, etc

Receive, sort and deliver mail daily and process outgoing international mails and couriers

Complete every other related task that one of the team leaders may assign or that is required by his or her functions.

Attend and handle leaders’ personal administration

Appointed as Assistant Fire Warden representative to ensure a safe workplace for all employees

Other tasks assigned by management team

IRENE LEE

Mobile: +65 9692 4441 email: ac6g12@r.postjobfree.com International Paint Singapore Pte Ltd

AkzoNobel

November 8, 2016 – March 31, 2017

Senior Executive Assistant

Report to C-Suite Leaders

Voted as best employee

Core Objective:

To provide full secretarial support to the Global Managing Director, Sales & Marketing Director, Director of Supply Chain, Director of Operations. This role required strong administrative background (more of an office manager role), overall taking care of full office administrative management, office facility and supervise 3 Administrative Assistants.

Calendar Management: to coordinate and manage all C-Suite leaders’ schedules by maintaining updated calendars on a timely manner

Provide teleconference and meeting rooms support to ensure meetings tale place on time

Travel arrangements: to manage flight bookings, visa arrangements, hotels reservations for all management team and their direct reports. To provide travel agenda and to ensure smooth travel

Maintain and deal confidential administration and support systems, emails and phone calls on day-to-day operations across business functions

Event management: Organize and coordinate all quarterly business meetings/events (onsite or offsite) for Global Management team including team building, lunches, dinner and full logistics arrangements

First point of contact to employees and external stakeholder for all enquiries. This is to ensure smooth office operations

Office Renovation: taking care of office renovation, onboarding seating arrangement, office maintenance

Liaising with external vendors; for office renovation, office maintenance; office rental cars for management team

Filing Expense reports for Management Leaders via Concur on timely manner

Purchase order: Execute end-to-end Purchase orders. To ensure that no PO No Pay.

Provide administrative services during implementation of different projects conducted by functional leaders or regional management team.

Welcome visitors and conduct safety induction before they can enter the R&D site

Maintain and update office/contact list

Fire Roll Officer: to assist in the safe evacuation of workers and visitors from workplace and to ensure that their designated area has been cleared

Other tasks as assigned by management

IRENE LEE

Mobile: +65 9692 4441 email: ac6g12@r.postjobfree.com KOP Surface Products Singapore Pte Ltd

January 18, 2016 – November 4, 2016

Executive Secretary

Report to Report to C-Suite Leaders

Core Objective:

To provide full secretarial and administrative support to CEO, Management Team and other Team Leaders. This role required strong administrative background (more of an office manager role), overall taking care of full office administrative management, office facility and supervise One Office Administrative Assistants

Manage CEO’s calendar to ensure all meetings/schedules

End-to-end travel arrangements; full scope of itinerary and trip content and agenda

Participate in meetings – Coordination of meetings requirements, prepare, and communicate necessary minutes and presentations

Execute end-to-end expense claims; follow up travel expense reports and ensure in good records via Concur

Coordinate information and communication to employees on behalf of CEO and Management Team

Following up on tasks, tracking deadlines, compiling information, preparing agenda and consolidate presentation for weekly management meetings

Travel Management – In-charge of travel to ensure that flights booking and hotel reservations are accordingly to travel policy

Organize and coordinate all office business meetings/events (onsite or offsite) including team building, lunches, dinner and full logistics arrangements

Responsible for development and implementation of administrative systems and controls to improve effectiveness of methods and procedures in assigned areas of responsibility

Supervise Office Administrative Assistant in matters relating to office management which include office stationeries, pantry supplies, office equipment, reception duties and office maintenance

Assist in any other general administrative assistance from time to time including ad-hoc duties as and when assigned

Assist HR on company’s expatriates pertaining to housing, vehicle, mobility, schooling, etc.

Assist HR on-boarding on seating arrangements

Approving invoices (not more than 10K) in SAP workflow IRENE LEE

Mobile: +65 9692 4441 email: ac6g12@r.postjobfree.com W.O.M. Southeast Asia Pte Ltd & Magnum Subsea Systems Pte Ltd September 1, 2013 – Jan 15, 2016

Office Manager

Reporting to the General Manager & Assistant General Manager Core objective:

To provide full secretarial and administrative support to General Manager, Assistant General Manager, Management Team and their Team Leaders. This role required strong secretarial and office administrative; taking care of full office administrative management, office facility, office renovation and supervise 5 Office Administrative Assistants. To ensure and office running smoothly and professionally.

Overseeing whole of office administrative, office facility, office renovation, office cleaners, transportation, etc.

To Implements and making necessary adjustments to office policies by establishing and promoting standards procedures/office systems, equality and diversity policy, to ensure all policies are met across the board

To maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures

Involve in office staff recruitment; selecting, orienting, and training employees.

Develops staff by providing information, other training opportunities, and experiential growth opportunities.

Evaluate administrative staff performance, coaching and disciplining staff.

Delegating work to staff and managing their workload and output.

Completes operational requirements by scheduling and assigning administrative projects; expediting work results.

Resolves administrative problems by analyzing and identifying solutions.

Completes operational requirements by scheduling and assigning administrative projects; expediting work results.

Resolves administrative problems by analyzing and identifying solutions.

Ensuring adequate staff levels to cover for absences and peaks in workload.

Monitoring office expenditure and managing the budget.

Maintaining supplies of stationery and office equipment.

Maintaining the condition of the office and office equipment and arranging for necessary repairs.

Assist in planning and preparation of meeting, events, conferences and exhibitions.

In supporting other members of the team from time to time in their absence.

Arrange travel; air ticketing, hotel reservation, meetings and other arrangements for staff.

Assist team members for other ad-hoc administrative support IRENE LEE

Mobile: +65 9692 4441 email: ac6g12@r.postjobfree.com GE Oil & Gas (Vetco Gray Pte Ltd)

1997 – August 2013

Executive Secretary & Office Manager

Report to Report to C-Suite Leaders

Core objective:

To provide full secretarial and administrative support and Senior Vice President, Management Team, Regional Leaders, Chief Finance Officer (CFO) and their teams. This is a big role which required strong secretarial and office administrative management; taking care of full office administrative, office facility, office renovations, office canteen, and transportation for workers (approx. 500 workers)

Manage and maintain calendar: to schedule meetings, make arrangements for conference facilities, Telepresence, technical equipment, prepare and disseminates agendas and follow up on status of assignments pertinent to meetings for Senior Vice President and management team.

In-charge of travel arrangement: arranging visa, flights, hotels and transportation and travel agenda

Coordinate office management activities for the management team: Organize in- house/offsite country meetings/training, in-house/offsite Leadership meetings, Townhall, all hands meetings, customer meetings, live broadcast townhall and other ad hoc events/assignments requested by leaders or managers.

Prepare/plan agendas for Leaders visit

Attend and liaise with Notary Public/Singapore Academy of Law/Embassies/Ministry of Foreign Affairs to notarization and attestation of Company documents.

Acting as focal point of contact and distribution of company Sales agreement.

Maintain an adequate inventory of office supplies/ stationery; order business cards, flowers, pantry items, etc.

Assist new staff/managers with office set up, IT supplies, telephones, business cards, assist with travel profile set up, T&L card, calling cards, etc.

Research, compile, assimilate, and prepare confidential and sensitive documents, and brief the executive regarding contents.

Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organize documents; handle some matters personally and forwards appropriate materials to the executive and staff.

Receive and screen incoming calls and visitors, determine which are priority matters, and alert the executive accordingly

Make referrals to appropriate executive staff and provide requested information

Compose letters and memoranda in response to incoming mail and calls IRENE LEE

Mobile: +65 9692 4441 email: ac6g12@r.postjobfree.com

Transmit directives, instructions and assignments and follow up on status of assignments as liaison between the executive and subordinates and others

Plan and coordinate arrangements for professional conferences

Review, proofread, and edit documents prepared for the executive's signature

Establish and maintain various filing and records management systems

Facilitate & co-ordinate in the preparation & monitoring company awards certificates and plaques

Focal point of communication with other managers, customers and other regions for smooth operation

Co-ordinate in assisting HR department in arranging travel logistics for potential candidates to Singapore for interview

Assist in handling confidential information and documentation and maintain/safekeeping the records

Perform ad-hoc projects or administrative tasks as and when required

Manage office facilities, renovation, canteen, office space allocation REFEREES

Mr. Roland Samosir (Ex GE O&G Legal Counsel) Tel: 90718829 (Singapore) Mr. Allan Costlow (Vetco Gray VP) Tel: +1-850-***-**** (USA) Ms. Ella Yao (ex GE O&G, Finance Controller) Tel: +1-713-***-**** (Houston) Mr. Donald Ong (AkzoNobel, HR) Tel: + +65 8268 8966 Mr. Ashar Khan, Head of Rewards & Performance, APAC (Kraftheinz), Tel: +65 8522 5473 Ashar’s email: ac6g12@r.postjobfree.com

Mr. Mikko Salovaara, CFO (Kraftheinz) Tel: 9641 1769 Mikko’s email: ac6g12@r.postjobfree.com

Mr. Esther Wong, Senior HR Executive (Kraftheinz, HR) Tel: 9759 7929 Esther’s email: ac6g12@r.postjobfree.com

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