Document Control Engineering

TALIB BIN TAHER BAWAZEER

Doha-Qatar.

Email :*****.***********@*****.***

Mobile : +974-********

Visa status : residency permit

Document Controller

Objective

I desire a challenging and expanding employment opportunity of Document Controller in your esteemed organization for better advancement in my career and to serve your company at the best of my ability.

Professional Summary

3 years of overall experience in Document Control, Record Management, Drawings Archives, Project Support Services, System Support, Web Design, Marketing, Material Coordination and Material Control. My main focus is on Electronic Document Management System (EDMS).

In addition to Document Control, got exposure in a variety of other functions of the business like Project Scheduling, Project Planning, Office Management, Business Administration, Corporate Communication, Quality Management System, ISO, Internal Audits. Worked as an individual and as a contributive member in an existing productive team.

Skills

Tally ERP 9

Microsoft Office

Advance Excel

Work Experience

Company : Zaki & Associates, Hyderabad, India.

Designation: Document Controller

Job Responsibilities:

Exposure in Engineering design office, experience in leading a small group of Document Controllers, managing Site Document Control team, in addition to the execution of my own document control duties.

I am responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures.

Design and development of advanced project document control system for the business.

I am responsible for maintenance and continual improvement of Document Control Management System as per ISO Standard. Monitor the document control requirements on an on-going basis so as to make recommendations for any improvements in the system if necessary.

Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

Maintain registers of all receipts and issues or submissions of documents and correspondence.

Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.

Ensure the effective running of the day-to-day operations of the document center.

Hands on experience in identifying, sorting of Engineering Documents and drawings (Electrical & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, isometrics, manuals etc.) as per ISO 9001:2008 Quality Management System, EDMS, QMS & ACONEX.

Ability to plan, organize, lead and coordinate the Document Control function within our multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and Company’s quality requirements and timely deadlines (milestones).

Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.

Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.

Assist with the implementation, management and administration of the electronic document management system.

Perform document control & Quality management activities.

Maintain procedures for maintaining documents and manage change control of documents.

Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.

Ensure that Project Team and contractors comply with the document management system process and procedures.

Work closely and liaise with contractors’ document control group in all matters relating to document control.

Maintain document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing).

Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing etc.

To ensure compliance with quality assurance requirements at all time.

Coordinate engineering key performance indicators.

Receive

Receive and distribute project documents and drawings based on the Document Distribution Matrix to the right department and right person (action parties) as per agreed procedure after Project Manager’s Review.

Receive, record, log, scan and distribute all project documents, shop drawings and other submittals.

Ensure the correct stamping all documents or drawings in accordance with the prevailing document control procedures.

Record

Maintain records of engineering documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof.

To maintain the record of all controlled documentation – issue, status and location.

Record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs, RRFIs, NCRs, Contracts, LOIs, Payment Certificates, Documents of Civil, Mechanical, Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications, Calculation Sheets and Data Sheets, Progress Reports, Survey Reports, Soil Investigation Reports etc.

Scan

Scan and store the approved shop drawings in the database so that the project team can access.

Keep current hard copies and file supersede version.

Distribute

Document distribution by Transmittal System as per Document distribution Matrix for Hard copy and Electronic Document Transfer.

File / Store

To file all project documents : project wise, date wise, subject wise, sender wise with sequence.

Maintain record and control the engineering library of relevant procedures, codes & standards, specifications and reference documents, contract documents, within the secure document control area.

Maintains and controls filing system for Engineering, Construction documents, Requisitions, Purchase orders, Invoices, etc.

Issue

Ensure that all documents are issued with the transmittal system.

To maintain accurate record of the receipt and issue of transmittals.

Archives & Retrieve

Manage archive activities for controlled documents and validation of files.

Document Audit

Standard Document Control function, i.e. Track the creation, update, approval and versions of documents of all types, ensure compliance with Quality Management Systems, become the focal point with regard to document tracking and distribution.

Tracking of documents and drawings in accordance with the approved procedures.

Project Support

Review and proofread documents for consistency of document format and system concerns.

Prepare reproduction of documents if needed.

Prepare reports & Memorandum.

Provides assistance to the Contract Advisor and Procurement Specialist for the distribution of contracts, procurement bid packages, and subsequent clarifications and analyses, both within the design team and with contractors.

To organize copies of hard & softcopy documents, incoming and outgoing.

Projects Worked on:

Zaki and Associates – (Jan 2014 to Feb 2017)

Document Controller Head Office Support – All Projects

Zaki and Associates is India’s leading providers of professional, technology-based consultancy and support services. has a broad range of skills and resources and provides clients with a comprehensive service throughout the entire life cycle of the projects in the built and natural environment. Major services include Master-Planning, Environmental Design Services, Transport Engineering, Civil Engineering, Building Design, Construction Supervision, Oil & Gas, Airports & Industrial Design and Site Supervision.

Educational Qualifications

Board of Intermediate from SRI SRINIVASA COLLEGE, Hyderabad, India.

Strengths

Handling direct operations and maintenance activities on project site

Ability to read and understand complex drawings.

Accuracy and attention to details.

Ability to handle variety of tasks and shift priorities simultaneously.

Ability to work with multi-disciplinary team.

Dynamic and adaptable person capable of learning new skills rapidly.

Preparing IRE, MAR and other documents.

Responding to NCR, Site Surveillance Reports, and Field observation Reports.

Monitoring and inspecting the daily work.

Liaising with client representatives, other professionals, contractor’s representatives and the general work force involved in the project.

Snags & rectifications.

Personal Profile

Father name : TAHER BIN ABDULLAH BAWAZEER

Date of birth : 11th JAN 1992

Religion : Islam.

Marital Status : Single

Nationality : Indian.

Visa status :Transferable Visa

Languages : English, Urdu, Basic Arabic

Declaration:

I hereby assure you that the Details above are correct and genuine as per my knowledge.

(TALIB BIN TAHER BAWAZEER)

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