Executive Assistant / Project Manager / Administrative Assistant
Resume:
To Hiring Manager,
I am writing to express my strong interest in working at your company as an Executive Assistant. I have spent a year and a half travelling through Europe and across Canada and am looking to dive back into my career after taking planned time off for personal development and cultural exploration. I am a highly capable, organized, and motivated professional that is looking for an opportunity to develop my skills in a workplace that is rewarding, challenging and offers opportunities to grow within the company. I am a hardworking self-starter who works well as a team member and independently with little oversight and is committed to the highest standards of work performance. My ability to get along well with others, to make necessary adjustments to meet deadlines, and effectively coordinate in fast-paced environments have all contributed to my growth in this field and my employers placing a significant degree of trust in me and granting me work of increasing responsibility.
Some of my key skills that are relevant to this opportunity include:
Over 5 year’s professional experience in an administrative capacity providing support and assistance to both a single department and multiple individuals throughout various companies.
Compelling and organized leader with a proven ability to motivate others to achieve results and who excels at finding the most efficient method of gaining results.
In-depth experience in data management and entry, project management, event management, calendar and email management, customer service, research, report writing, developing presentations, organizing meetings and travel, public relations, and website development.
Ability to remain focused and thrive in a fast paced work environment while managing multiple projects and dealing with conflicting demands.
A comprehensive working knowledge of various computer applications including MS Word, Excel, Powerpoint, Adobe, Acrobat, Outlook, Website software, Fastco, PCLaw, and Asyst.
Highly analytical with a reputation as a resourceful problem-solver who uses her initiative and organizational skills to get the job done.
Regarded as a competent and dedicated team member who is prepared to go the extra mile.
I am available to start August 3, 2018. I have attached a copy of my resume but I believe a face-to-face interview would allow us to get to know each other better and answer any questions that may arise. I am curious about your company and have a few questions that I would like to inquire about myself. I believe I am an excellent candidate for this position and hope I will be considered and given a chance to prove myself. Thank you for your time. I look forward to hearing from you.
Sincerely,
Andrea M.D. Strawson
Highlights of Qualifications/Skills:
1+ years executive assistant experience
5+ years administrative assistant and data entry experience
1 year Project Management experience leading a team of ten volunteers and stakeholders
4 years of experience educating and supervising students ranging between the age of 2 to 25
1+ years account payable and receivable experience
Able to effectively plan, organize and manage multiple projects and programs simultaneously
Excellent customer service skills and including handling upset clients tactfully
Exceptional organizational skills, including time management and attention to detail
Superior communication skills, including written, oral, and non-verbal
Highly analytical, proactive, adaptable and able to efficiently and critically solve problems
Fast learner with new skills and computer software
Proficient at planning events, purchasing materials, and coordinating travel arrangements
Able to prioritize and complete tasks efficiently and accurately
Highly capable of preparing and presenting complex reports and presentations
Excel at conducting research and compiling, organizing and analyzing data
Able to secure, develop, and maintain relationships with stakeholders and professionals
Experience dealing with highly sensitive and confidential information professionally
Valid passport and Class 5 Driver’s License with own reliable transportation
Education:
Lakehead University, Thunder Bay
Masters of Education (Education for Change: Environmental and Sustainable Education)
Degree obtained May 2015 (First Class Standing)
Lakehead University, Thunder Bay
Bachelor of Education - Primary/Junior
Degree obtained May 2013 (First Class Standing)
Lakehead University, Thunder Bay
Honours Bachelor of Environmental Science (Biology and Environmental Studies) Degree obtained May 2012
Non-Work Achievement:
Andrea’s Gap Year, September 2016 – December 2016 & June 2017 – January 2018
Learned to adapt to unanticipated situations and improvise new plans due to frequent travel mishaps and unexpected events.
Refined language and communication skills through using non-verbal and verbal communication to overcome language barriers throughout Western Europe.
Advanced my networking skills through establishing relationships with strangers from different cultures and maintaining those relationships post travel.
Work Experience:
Receptionist / Office Manager
Kasian Architecture Interior Design and Planning, Calgary, Alberta, July 25, 2015 – August 2, 2018
Supporting an office staff of 50 individuals
Managing incoming calls, mail, and vendors
Providing customer service and helping and greeting customers
Legal Assistant
Johansen Law Firm, Thunder Bay, Ontario, January & July 2017 & September – December 2014
Transferred all client data to new office location
Entered confidential data accurately and efficiently at 60 wpm
Organized, updated, catalogued, and archived client files
Age-Friendly Project Manager/Executive Assistant/Tax Clerk/Secretary of Police Services Board
Municipality of Shuniah, Thunder Bay, Ontario, May 2015 – September 2016
Successfully formed and managed a team of ten volunteers and key stakeholders
Conducted a needs assessment through surveys, focus groups and interviews
Developed a five year Action Plan to prioritize key initiatives to address residents’ issues
Completed two initiatives and submitted a grant to address six additional priority actions
Developed and applied a comprehensive schedule to ensure tight deadlines were met
Created agenda packages and documented minutes for multiple monthly meetings
Completed quarterly reports, month-end reports, performance reviews, and expense forms
Organized meetings, events, speakers, travel arrangements, donations, and media coverage
Reserved and prepared conference rooms, organized transportation, and ordered catering
Developed and maintained partnerships with residents, city officials, businesses etc.
Conducted research and provided reports on a variety of subjects to Council and CAO
Created and maintained the municipal website
Member of multiple committees and skilled at communicating with a wide range of audiences
Wrote and edited articles for the community newspaper
Completed accounts payable and receivable tasks on Asyst software
Generated invoices, processed payments, and produced financial reports (Tax Clerk – 7mo)
Educator
George Jeffrey Daycare, Thunder Bay, Ontario, February 2015 – July 2015
Educated and supervised a group of 5 to 20 children ranging from 2 to 12 years old
Educator
Community Living, Thunder Bay, Ontario, February 2015 – June 2015
Educated and supervised a group of 10 to 40 children ranging from 2 to 9 years old
I led many engaging learning activities with a high emphasis on sustainable living practices
Administrative Assistant/Grant Writer
Municipality of Shuniah, Thunder Bay, Ontario, June 2013 – January 2015
Electronically and physically catalogued, labeled, and filed all municipal documents
Provided excellent customer service to Shuniah residents (phone, email, in person)
Processed payments, invoices, and mail efficiently and accurately
Education Graduate Assistant
Lakehead University, Thunder Bay, Ontario, September 2013 – December 2014
Educated and supervised a group of 20-80 adults in a classroom and outdoor field trip setting
Prepared assignments and graded work for 3 environmental education courses
Administrative Assistant
Solar Logix & Green Tree Electric, Thunder Bay, Ontario, February 2012 – December 2012
Submitted applications for customers, directed phone calls, and processed mail
Created a filing and invoicing system for a new company (Green Tree Electric)
Created, distributed and processed invoices and reconciled payments
Data Entry Clerk
Johansen Law Firm, Thunder Bay, Ontario, September 2014 – December 2014
Entered confidential and often sensitive data accurately and efficiently into PCLaw
Updated minute books and client information, generated labels and letters, inputted time sheets and expenses, and transferred client information to a new office
Plant/Animal Biology Teaching Assistant
Lakehead University, Thunder Bay, Ontario, January – December 2011
Led a group of 30-60 students through lab sessions
Graded and supervised all examinations
Census Enumerator
Statistics Canada, Thunder Bay, Ontario, April – August 2011
Surveyed rural areas for dwellings and delivered census and NHS forms to homes
Navigated through northern rural communities and corrected maps
Contacted individuals by phone or in person to obtain or correct Censes information
Organized and ensured the accuracy of completed forms and protected their confidentiality
Tactfully handled irate individuals to put them at ease while still obtaining the information required
I was given additional responsibilities due to the high quality and accuracy of my work
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