Administrative Assistant Microsoft Office
Resume:
Shannon C Harrigan
Lorton, VA
*****************@*****.***
Summary of Qualifications: Utilize and enhance my organization, time management, leadership, interpersonal, and administrative skills within a professional environment. Supports and communicates in (Writing and Oral) with High Level Exec’s, VP’s, Managers, and Supervisors. Answers phones, greets visitors, creates, updates, and maintains confidential files, prepares and reviews correspondence and works on special projects as assigned. Proficient in Microsoft Office Suite and XP 2000-2013, Excel, Word, Outlook, PowerPoint, OneNote, Access, Windows, Google Drive, FRED, SMS System, SCATS, CATS, Share Center, Concur, Scanners, Copiers, Fax Machines, FedEx Labeling Systems, Visions, BookIt, and InDesign.
Work Experience:
5/2018 - Present
Receptionist/ Admin Assistant
Onyx/ Paul Mitchell Salon
Ft. Belvoir, VA
•Open salon daily, maintained stylists calendars, schedule, confirm, and/ or cancel appointments, check in/ out clients, maintain the upkeep of the salon, prepare daily deposit, close out the register and salon.
7/2016 – 1/2018
Receptionist/ Admin Assistant
HGA Architects and Engineers Alexandria, VA
•Maintained calendars, scheduled meetings, booked conference rooms, and arranged catering services or refreshments as requested.•Signed for incoming mail, delivered packages, and enter them on the mail log.•Greet/ signed in all guest and visitors, answer multiple phone lines, maintain the upkeep of the front lobby, conference rooms, and both the kitchen / café areas, replenish coffee, waters, juices, and soda stock. •Updated Vision database, created/ maintain conference room information binders, as well as a host of other clerical duties and responsibilities.
09/2015 – 7/2016
Administrative Assistant
Contractor w/ Aerotek Arlington, VA
•Performed and provided Administrative, HR Administration, and Clerical support for multiple companies throughout the Metropolitan Area.
12/2014 – 03/2015
Administrative Assistant 3 Contractor w/ Northrop Grumman Corporation Falls Church, VA
•Provided administrative support to the Business Development Team in the Aerospace Sector. •Made travel arrangements, hotel/motel reservations, car rentals, created expense reports, prepared them for signatures, and submitted them in Concur for Executives Kevin O’Neil and Tom Rava. •Assisted subordinate supervisors in redistributing clerical assignments to take care of fluctuating workloads.•Maintained calendars, scheduled meetings, booked conference rooms, and arranged catering services or refreshments as requested.•Collected data and composing replies for approvals or signatures of manager in Outlook.
06/2014 – 12/2014
Administrative Assistant
Keepers Staffing Washington, DC
•Managed office operations for an organization with a mission affecting a wide range of agency activities or the business community.•Updated and purged paper files, scanned and created files electronically for the Human Resource and Finance Departments•Perform Concierge duties for the main lobby in luxury apartment buildings.
08/2012 – 06/2014
Administrative Assistant
Ketchum Global Communications Washington, DC
•Created and complete expense reports for the Senior Partners and Executive Managers on excel spreadsheet.•Assisted in creating paper filing system and other tasks for the Financial Coordinator. •Signed for incoming mail, delivered packages, and enter them on the mail log.
8/2005 – 5/2008
Administrative Assistant for Building Operation and Real Estate
Contractor w/ ATF Washington, DC
•Edited inner and outer office correspondence for supervisor's signature.•Prepared invoices for utility payments, construction, and renovation expenditures.•Assisted Budget Analyst with audits, monitored financial transactions, verified account entries were valid and balanced out, created spreadsheets, reports, and prepared records of travel vouchers authorizations. •Coordinated luncheons, scheduled meetings, updated calendars, and maintained carpet, furniture, curtains, and window finishing samples for the Interior Design Team.•Tracked all correspondence to ensure timely responses and provides regular updates to the Analyst, Managers, and Section Chiefs on pending billing correspondences. •Identified account discrepancies and assisted in correcting the problems.•Generated leases and occupancy agreements, construction and renovation requests for leased space.
Education
November 2019
Paul Mitchell School of Cosmetology
Woodbridge, VA
Cosmetology License
Anticipated date of completion May 2023
Trinity Washington University Washington, DC
Bachelors of Science in Business Administration
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