Payables, Recievables, payroll, administrative, purchasing, recruiting

Ada M. Nestor

**** **** **, **** *******, PA • 484-***-**** • **************@*****.***

Purchasing/Estimating • Construction Coordinator • Bookkeeping/AP/AR

Articulate, ethics based individual with dedication and commitment to exceptional service, while also maintaining a functioning office environment. Looking to gain a mid-level position in a company that will allow me to use my acquired professional and technical skills, as well as allow me to continue to grow in my career.

Skills

Proficient in all Microsoft Programs. Able to adapt to internal software efficiently and quickly. Can thrive independently as well as in a team setting. Self-starter, efficient, and motivated. Regularly type 50+ wpm. Took the initiative to set up new procedures and processes to ensure accurate and timely completion of daily tasks.

Much of my experience has included the management of large project budgets, bank requisitions, accounts payable and receivable, invoice creation and management, as well as payroll, credit card, and many other account reconciliations. In addition to managing those tasks, I created the budgets for many projects that included progress payment schedules, time and material management and the creation and execution of full contracts for every specific trade or supplier involved in each single project I was responsible for. This includes the necessary expertise in Quickbooks and other financial programs and platforms. I am also proficient in all Microsoft Office Software Programs, including Excel and Project. Other programs include Adobe, MailChimp, Marks System, BuilderTrend, Quicken, Google Docs, Docusign, Dropbox, Constant Contact, Back End Website Management, and beyond. If I am not familiar with a particular program, I will learn it with ease, and will adapt very quickly.

Employment Experience

PHOENIX FESTIVAL PRODUCTIONS October 2016-November 2017

Director of Marketing and Business Development

(Volunteer/Independant Consultant)

●I work with our sponsors, attendees and vendors to ensure all appropriate steps are taken to produce the events

●Manage the Accounts Payable, Accounts Receivable, and Bookkeeping for all business accounts and credit card accounts

●Complete Quickbooks/Bank Account Audit to fully communicate our profits and loss after each event

●Communicated with various local news outlets, radio stations, large social media companies’ local to the Philadelphia Region to ensure appropriate coverage for our events

●Negotiate deals with all sponsors to save money on advertising with “in kind” sponsor/vendor relationships

●Worked with this organization as a volunteer for the past two years, only recently accepting the position after a staffing change

●Create all marketing campaigns and put them into motion on all applicable platforms including, but not limited to, Facebook, Twitter, Instagram, LinkedIn, ChimpMail, etc.

MURPHY BUILDERS, INC Apr 2016-June 2017

Purchasing • Office Management

●Responsible for requesting individual bids for work

●Helped with drawing, measurements and take offs for distribution to vendors

●Worked on Incoming Proposals and Bids, Creating Contracts for Accepted Bids

●Successfully contracted our entire project within 3 months of my start date

●Coded and Approved Invoices for Payment based on schedule completion and contract consistency

●Completed biweekly reports to ensure the proper financial information was available for our bank requisitions

●Worked to create positive communication between all subs, employees, and home buyers/owners

●Posted open positions, as well as conducted interviews, and managed new hire paperwork

●Confirmed daily timesheet hours and descriptions needed every day to ensure a comprehensive understanding on what is being taken care of, areas where there may need to be intervention to get our projects on tracks, in addition to communicating the daily progress of specific tasks to improve management

●Scheduled subcontractor visits, meetings, and installations

Ada M. Nestor

1216 Gail Rd, West Chester, PA • 484-***-**** • **************@*****.***

WESTRUM DEVELOPMENT COMPANY, Fort Washington, PA Jan 2013 Jan 2015

Construction Coordinator • Sales & Marketing Assistant

●Learned and Utilizes Marks Systems to its fullest potential to create effective option selection systems, which included revising and updating 3 active communities as well as creating new communities from the ground up. This includes training our sales team during their bi weekly sales meeting on proper system use.

●Process Sales Custom Option requests, with very little outside support.

●Create and send out contracts, using Docusign, for our NJ Rebuild job, based on quotes received in the field and in office.

●Created and maintain option photo books for each of our active developments, updating them when specifications change, or options are added.

●Act as liaison between our corporate office, construction, and our sales team.

●Create and Maintain Facebook and Twitter profiles for marketing purposes.

●Create and Manage Constant Contact Marketing material for distribution on a weekly basis.

●Work with Home Buyers directly to assure proper selections have been chosen, process the appropriate paperwork, and explain the changes and cost associated.

●Process all Warranty Calls, while documenting the issues and resolutions, working closely with our home owners and job supervisors.

BENTLEY HOMES, West Chester, PA 2005 2006

Purchasing • Estimating Assistant

●Issued all house line purchase orders and revisions.

●Verified internal and external requests to make sure they were appropriate and cost effective.

●Interacted with all subcontractors, vendors, project managers, and senior management.

●Handled all invoice discrepancies with subcontractors.

TOLL BROTHERS, INC, Exton, PA 2003 2005

Project Administrator • Office Manager

●Performed all clerical duties including but not limited to, answering all phone lines, filing, drafting letters to homeowners, corporate employees, and contractors as well as internal memo’s.

●Maintained an organized office by maintaining all supplies, setting up new phone/cable lines as needed, and handling issues with our copiers, computer, etc. for both the construction office and our sales office.

●Processed all contracts and sales agreements to ensure timely delivery to our corporate headquarters.

●Processed all bills (AP) and tracked all receivables for the entire jobsite (AR) while maintaining a current log book of all purchase orders issued out of my location.

BRINTON LAKE FAMILY MEDICINE, Glen Mills, PA 2010 2012

Medical Assistant/Phlebotomist • Front Office Assistant

●Provided caring, time efficient medical care

●Checked in, scheduled, and checked out patients

●Processed billing, charge entry, and insurance approvals, including precertification’s and referrals for procedures and specialists. Handled billing discrepancies, with insurance companies and hospitals/vendors

BRANDYWINE PRIME, Chaddsford, PA 2006 2008

Server • Bartender

Education

CHI INSTITUTE, Broomall PA 2009 2010

Diploma in Medical Assistant w/ Phlebotomy

Ada M. Nestor

1216 Gail Rd, West Chester, PA • 484-***-**** • **************@*****.***

References

Wendi Subers

Marketing Manager at Cal Atlantic Homes

Cell Phone Number – 484-***-****

Ada and I worked together at Westrum Development Company. I was the Vice President of Sales & Marketing and she assisted me with many Sales & Marketing tasks. She is diligent, reliable and hard working. She has in in depth knowledge of home building and could be an exceptional employee for many companies. I highly recommend Ada and am confident she would be an incredible asset to your firm. Please don't hesitate to contact me if you would like more information.

Melissa Zimmerman

Owner at Brynn Charles Designs

Cell Phone Number – 610-***-****

I have known Ada for several years through our respective memberships in an industry association. We have worked together on several committees, and I have personally experienced and benefited from her dedication, organization, attention to detail, and thoroughness. She takes the time to understand what is needed, communicates thoughtfully, and follows through until her client/customer is more than satisfied. At one time she was also working for a contractor who was doing work for me, and I was extremely pleased with her assistance in navigating their processes. I would recommend Ada without hesitation!

Tim Hennessey

President, Phoenix Festival Productions

Ada Nestor is an integral member of the Phoenix Festival Productions team. She started as a volunteer and quickly surpassed our expectations, fulfilling every duty we tasked her with - notably resolving some former business relationship issues. Her current scope of work includes: business development, managing financial records and online banking, account auditing and accounts receivable and payable.

Ada Nestor is a fantastic employee and I can't say enough about her!

Lisa Bell

Practice manager at Brinton Lake Family Medicine

Cell Phone Number – 610-***-****

Ada demonstrated her ability to work independently with few errors. She was a quick learner and always willing to take on more tasks to expand her knowledge. She got along well with everyone. Very organized and professional. Customer service was one of her greatest strengths. She was an asset to our company.

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