Manager Assistant
Resume:
SHELLY L. INGALLS
Racine, WI 53402
COMPUTER SKILLS
Contract Manager, Microsoft Office, Excel, Timberline Accounting Software, Word and other computer orientated software so I am able to work in an office environment.
WORK EXPERIENCE
Heartland Retail Construction, Inc., Racine, Wisconsin
March, 2012 - October, 2016
Assistant Project Manager
Duties: Interacting with architects, permit expeditors, building departments, mall management, clients, estimators, project managers, site superintendents, subcontractors as well as the accounting dept. Processing start up packages, including permits, plans, deposits and fees as well the completion of the client’s closeout documents upon completion. Verifying permit readiness and securing construction permits as required. Preparing and executing subcontracts, purchase orders, change orders, RFI’s, etc. throughout the project. Record keeping of returned executed documents from the subcontractors as well as file maintenance. Assisting during all phases of construction including labor, materials and/or subcontractors. Providing customer service to the client at all times. Assisting our Estimating Dept. with contacting local subcontractors in the areas where HRC would be submitting a proposal for potential retail store projects.
ESI Constructors, Inc., Hartland, Wisconsin
October, 2002 – October, 2011
Construction Project Manager Assistant
Duties: Assistant to 6 Project Managers specializing in Commercial Food Service and Processing Construction. Assignments include, but are not limited to: Preparing bid packages for potential subcontractors and distribution via ESIC’s website. Coordination of website files for the client’s access to project drawings, specifications, weekly reports, schedules and photos. Preparing project contracts between clients and ESIC. Preparing and executing subcontracts, purchase orders, change orders, RFI’s, etc, throughout the project. Record keeping of returned executed documents from the subcontractors as well as file maintenance. Arranging airline, hotel & car reservations for jobsite inspections by Project Managers. Collecting and preparing warranties, closeout documents, O&M Manuals and as-built drawings upon completion of the project. Federal Express package processing (both incoming and outgoing). I am also familiar with AIA Document preparation as well.
Gerald Nell Inc., Waukesha, Wisconsin
April, 2001 – October, 2002
Property Management Administrative Assistant
Duties: Assistant to 3 property managers specializing in commercial and office properties. Assignments included: Accounts payable and receivable. Processing of bank deposits, monthly bank statements and upkeep of checkbook records. Processing and record keeping of all mortgage payments for existing properties. Preparation of lease documents for new tenants as well as extensions, amendments, addendums and correspondence for existing tenants. Distribution of daily mail and overnight mailing service. File maintenance for all tenants. Phone duties.
Construction Aspex, Inc., Brookfield, Wisconsin
January, 1999 – April, 2001
Office Manager/Project Manager Assistant
Duties: Assistant to President, Vice President and 4 Project Managers specializing in Retail Construction. Supervisor to receptionist and 1 additional Project Manager Assistant. Assignments included: Coordination of office machine repair service calls, office supply inventory, computer system trouble shooting and back up to receptionist. Coordination of bidding process for new construction projects including contacting subcontractors, assembling bid packages and mail processing. Collection of subcontractor bids for projects and organization for review by the Project Managers. Issuing of contracts, change orders and file maintenance for each project. Assembling of O&M Manuals for completed projects. Preparation of specifications and correspondence.
Marketing duties include: Creation of marketing brochure for potential clients. Maintaining records of potential client contacts. Other duties included: office supply ordering and inventory, computer system administration, backup telephone duties.
REFERENCES
Doug Campese, President & CEO of Heartland Retail Construction - 716-***-****
Ted Graser, Sr., Former CFO of Heartland Retail Construction - 262-***-****
Letters of Recommendation available
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