Executive Assistant Personal

KENDAL K. ROTAN

713-***-**** / ******.*********@*****.***

Professional, polished, poised and gracious Personal/Executive Assistant receptive to principal’s needs with a passion for consistently delivering exceptional service for ultra-high net worth individuals. Ability to learn quickly, prioritize multiple tasks in a deadline driven environment, adapting to change quickly and efficiently, independently or as a team. Self-motivated problem solver with exceptional attention to detail and organization. Exemplary relationship building and interpersonal skills; taking a diplomatic approach to fulfilling requests. Strong sense of discretion, always maintaining the highest degree of confidentiality.

Personal/Family Assistant to Network Executive October 2016 – Present

Santa Monica, California

●Coordinate and manage domestic staff at multiple residences in the US to ensure properties are maintained to family’s standards.

●Private event planning; overseeing invitations, budget, décor, catering, security, valet parking, talent etc.

●Organize and manage personal, financial and household records.

●Schedule all appointments and activities, ensuring roundtrip transportation is provided.

●Maintain family calendar and resolve unexpected schedule changes.

●Plan, manage and execute extensive luxury domestic and international travel logistics, including air (commercial and private), ground transportation, hotel and dining accommodations, all special requests specific to location and detailed itineraries. Travel with family as needed.

●Provide personal shopping services - wardrobe (including all returns and exchanges), household needs and purchasing of gifts.

●Maintain and service all vehicles.

●Resolve issues on a 24/7 basis for the family in an expeditious and efficient manner.

Executive/Personal Assistant to Chairman and Founder June 2003 – October 2016

The Sterling Group L.P. (Private Equity) – Houston, Texas

●Managed ever changing personal and professional calendars including all meeting requests, invitations, conference calls, speaking engagements and appointments.

●Responded to emails and correspondence on executive’s behalf in a timely and professional manner.

●Managed and purchased season tickets for NBA, NFL, MLB, Cultural and Fine Arts and recurring special events.

●Assisted with numerous charitable events and silent auctions.

●Provided personal shopping services for family - all grocery and household items, holiday and birthday gifts, floral arrangements, personal wardrobe including all returns and exchanges when necessary.

●Maintained personal household inventory and managed family prescriptions.

●Managed all outside household vendors and contractors.

●Supervised IT professionals to ensure seamless functioning of smart home.

●Maintained electronic inventory of extensive art collection, processed loan documents, arranged secure shipment of art, interfaced with museum curators, both in the US and internationally; conducted exclusive art viewings in private residence for Trustees from multiple museums in the US.

●Orchestrated special events by vetting venues, negotiating contracts and budgets, overseeing catering and menu selections, managing logistics and designing invitations; attended all events to ensure a successful engagement.

●Maintained photos, marketing materials and website for private Texas Longhorn cattle operation, managing all special events and exclusive cattle sales at personal ranch.

●Planned, managed and executed extensive luxury domestic and international travel logistics for the family, including air (commercial and private), ground transportation, hotel and dining accommodations and detailed itineraries; anticipated, adjusted and solved problems as needed to ensure travelers needs were met and expectations were exceeded.

●Managed accounts payable and banking needs for executive’s spouse.

●Maintained electronic inventory for extensive personal wine collection at multiple residences in the US; purchased and shipped wines between residences.

●Coordinated and managed domestic staff at multiple residences to ensure properties were maintained to executive’s standards. Primary point of contact for all security concerns.

●Served as Secretary for private foundation, managing all grant requests and correspondence.

●Personal concierge/primary point of contact for out of town guests – managed flights, hotel or guest residence accommodations, ground transportation, dining and entertainment, personal shopping and all special requests.

● Maintained and serviced all family vehicles, purchased vehicles when requested and transported vehicles between multiple residences in the US.

●Resolved issues on a 24/7 basis for the family in an expeditious and efficient manner.

Education

University of Houston – Women’s Tennis Scholarship

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