Senior HR Administration Officer
Resume:
Curriculum vitae
BARIQ AMAN
E-mail: *********@*****.***
Objective:
To work in a Demanding and Challenging environment leading to professional maturity and to enhance my skills acquired in the field of corporate and administrative management.
Work experience - 1:
Position : Senior HR Administration Officer
Company : QDVC / BOTC JV
Project / Location : NOH2 Project, State of Qatar
Company Strength : 5000 No’s + (JV + Subcontract)
Duration : July 2014 till date
Duties and responsibilities:
Committee Member & Representative of NOH2 Project in SWMC Workers Welfare
Committee
Representing Project in the Committee comprised of All Company Projects & Head Office.
Updates & distribution of Minutes of Meeting to all Workers
Update and Notify Workers the Forecasted planning of Workers Welfare and amendment in the Rules and Regulation.
Putting forward all the Non Compliances & Grievance of workers in front of the Committee Members.
Putting forward some issues and advices from Elected Worker Members
Periodical Survey about Workers Welfare Facilities
Recruitment of Workforce (Overseas + Local recruitment)
Prepare Workforce Forecast report of the Project with coordination with Department Head + Management
Conduct interview local and Overseas for the candidates
Coordinate with respective JV Head offices for recruitment of workforce
Planning & Scheduling the Mobilization of Workers as per allotment and requirements.
Coordination with Camp Management for mobilization and demobilization of Workers
Undertake New Joining formalities ( arrangement of accommodation / food / transportation / Induction (Camp & Site) / PPE distribution,
Coordination with HR Administration for filing and update to Payroll / Legal Section / Accounts Dept.
Supervision of HR Activities for Subcontractor Resources
Selection and evaluation of the Subcontractor resources(Manpower / Transportation Services)
Submitting report to Management and proceeding for Contractual agreements
Coordination with Department Head for Manpower requirements
Coordination for Mobilization & Demobilization of Manpower both Company & Subcontractor workforce.
Coordination for the Non-Compliance of Workers
Coordination with Timekeepers for Time Sheets of Workforce / Leave / Mobilization / Demobilization / Transfer / Renewals / Trainings etc
Coordination with Head Offices + Camp Management + Project Departments + Workers
Coordination with respective Head Office pertaining to all Workers affair (From Mobilization to Demobilization)
Coordination with respective JV Camp related to all affair of the Employee accommodated in Camps
Coordination with Department Head related to their respective workforce (From Mobilization to Demobilization)
Coordination with Workforce for any Compliance / Noncompliance related to Work & Welfare Facilities
Coordination with HSE Dept. related to all Workers Inductions/ Passes / PPE’s / Compliances / Non Compliances / Trainings / 3rd Party Certification etc
Workers Training & Development programming (including 3rd Party Certification)
Coordination with Department for the Training for the Employee’s
Coordination with HSE Dept. to arrange the Trainings in-house and external 3rd Party Certification
Coordination with Plant & Dept. for in-house training for Operators / Driver etc.
Assisting Workers for Company legal documents required for Trainings
Coordinating with CSR Dept. for new Company plans pertaining to Trainings & development of workforce includes Education / Culture and Sports Activates
Employee’s Relation & Complaints / Grievances
Incharge to handle all Workers Complaints & Grievances
Coordinate with concern section for the Complaints & Grievances
Studying each case and check the compliances of Complaints & Grievances as per Company Rules & Regulations & Qatar Labor Law Standards
Closeout the reports with satisfaction of the both parties.
Supervision of Logistic of Workforce (Company + Subcontractor Manpower) Accommodation / Food & Transportation)
Supervise the Site and Camp Accommodation / Food and transportation of the workforce.
Employee’s Claims & Benefits of Workforce (Payroll / Leaves / Final settlement)
Receiving the reports
Coordination with respective section to provide reports
Providing feedback and advising on the reporter
Supervision of Subcontractor manpower Welfare with Mobilization & Demobilization
Selection and shortlisting of Subcontractor with Manpower / Transportation Services
Mobilization and Demobilization of Manpower / Transportation Services
Inspection and Auditing the Welfare Standards of the Workers & Transportation Services
Inspection and Audit of Workers Welfare Facilities (Company + Subcontractor)
Scheduling and arranging of Camp Inspection on Monthly basis
Coordinating with HSE Section for the Inspection and preparing Audit report
Coordination with Camp Management to complete auditing of Welfare facilities
Checking and verification of Employee’s documents
Monitor and advise for the Compliances as per the Clients Worker Welfare Standards (Ashghal)
Preparing or updating employment records related to hiring, transferring, promoting, and terminating
Coordination with Head Office for transfer of Workforce from other Company Project
Monitoring & Evaluation of Annual Appraisal of Workers included Increment / promotion etc
Coordination with Head Office for Termination of Workforce and their Final dues and payments
Work experience - 2:
Position : Senior HR Officer
Company : Tedeschia Construction Enterprises, Doha, Qatar.
Project / Location : Al Udeid American Base
Company Strength : 1,700 employees’
Duration : June 2012 till June 2014
Duties and responsibilities:
Recruitment & Selection Process:
Preparing Policies, Procedures, Formats & Analysis Reports of Recruitment both Local & Overseas.
Coordinating with Management & Project Directors & Project Managers for the Recruitment.
All Overseas Recruitment Process includes collection, screening, selection of overseas Recruitment Agencies.
Coordination / correspondence with the Recruitment Agencies
Coordination / Correspondence with PD /PM's about manpower resources
Preparing all Agency Agreement Documents between the Agency & our Company
Monitoring of Hard / Soft copies of Agreements
All Levels staff Screening / preparing Employment Requisition
Updating / monitoring and planning of Overseas Recruitment
Coordination with the Referred Candidates from Receiving the CV till the Finalization of recruitment
Recording of summary sheets of Recruitments
Sending New joining Reports to concern Departments
Complete coordination with Camp-boss about the arrivals / departure / allocation etc.
Payroll & wage payment
Preparing Policies, Procedures & Forms pertaining to payment of all employee’s.
Surveying of Salary structures of all level of category of manpower resources.
Checking of Monthly Salary Summary of Working Hours
Checking and approval of Monthly Pay Slips
Distribution of Monthly Salary personally residing in AUAB & Al Shehaniya Camp
Solving Financial issues & Coordinating with Employees for any kind of enquiry related to Salary issues
Checking & Approval of all Leave Settlements (employees on vacation / termination / resignation)
Preparing reports related to Employees Financial status
Analyzing Preparing Report of Increments of all employees
Checking of updating of Financial issues in Argos & Nav Software
Personnel Logistics & services
Coordinating with the Logistic for Air Tickets booking / finalization for new employees
Supervision & Monitoring of Logistics with Camps Incharge for the arrivals and arrangement of Accommodation / Food & Transport
Visa & Immigration
Procedures & Implementation of process of Visa and Supervision of Issue of Visas to Agencies or Overseas Referred Candidates
Supervision & Coordination for the Visa status of Employees
Employee and labor relations
Supervision & Coordination with Project Director / Project Managers& Camp-boss related to all employees issues on Sites and in Camps
Providing substantial document to Managers upon Employees issues
Monitoring & Supervision of to upload all new documents in HR Software (Argos / NAV System)
Monitoring & Preparing Hard & Soft Personal Files
Monitoring & Supervision Absentees of Employees
Monitoring of Appraisals / deductions of Employees
Monitoring, Supervision of Receiving Camp reports and monitoring the Records
Coordination with Management for the issues related to Employee’s benefits.
Other Duties:
HR representative for ISO Implementation
Camp Inspection & Monitoring included housekeeping / catering & Medical Units in Camps.
Meeting the Employee’s in Camp to discuss about the facilities, problems and other quiries.
Coordination with the Subcontractors.
Supervision & Coordinate for Gate Passes with the Security Departments of various locations
HR Software correspondence with the Programmers
Testing / modification / Supervision / Coordination of Software formats
Reviewing / Monitoring &Preparing Summary Sheets of Recruitment Status / Employees Status for Management Report
Presentation of HR Monthly Reports for Management submittals.
Correspondence of all HR related issues
Preparing Policies, Procedures & Formats for CAMP & HR functions
Monitoring of Daily reports from Sites & Camps
Work experience - 3:
Company : M/s PROJECT SUPPORT SERVICES CO.W.L.L, Doha Qatar
Project : Ras Laffan / Mesaieed / Doha
Company Strength: 700 employees
1.Position : Admin & HR Officer
Duration : Oct 2007 to May 2012
2.Position :Administration Officer
Duration :Oct 2005 to Sep 2007
3.Position :Office Administrator
Duration : March 2004 to Sep 2005
.
Duties and responsibilities:
Managing the HR & Administration of the company with ISO Standard applications.
In-charge of complete Office Documentation and putting policies, procedures for the movement of documents.
Managing and monitoring all the staff and their performance.
Preparing contract documents and making estimation for tenders.
Ascertaining & Cost Controller of the entire project undertaken.
Proposing the Statement of Accounts and presentation in graphic in monthly meeting with the Management.
Presentation of Company’s status and audit report both external and internal to the Management periodically.
Preparing all internal and external Formats of Forms.
Periodical reviewing of all the procedures and updating the revised in the Company.
Analyzing monthly income and expenditure of Company.
In-charge of preparation of all tender document & agreement.
Communication with the Client’s for building healthy relationship.
Monitoring the company accounts with regarding to payment due and payment received and making due payments to subcontractors.
Job allocation and role defining for new employees.
Monitoring a personal record for the workers regarding their Work permit expiry and residence permit renewals and making contracts for new workers.
Performing appraisals for the workers due for salary increment and annual bonus.
Monitoring report on company's invoices, cheque delivered, maintaining petty cash vouchers, payment due.
Coordinating with the engineering department in regard to their purchase requirements and preparing them market analysis report and procuring materials.
Procedure of Controlling the company documents and making due transmittal as and when required to the subcontractors and recording the minutes of meeting.
Cost Estimation, Cost Analysis for tendering new projects.
Developing presentation in PowerPoint for Company Profile.
To liaise with General Manager, Head Office and Regional Personnel with regard to recruitment and transfer of Management
To ensure that the recruitment and selection of people is done objectively and based on Job Descriptions and Man Specifications
To check references, qualifications and testimonials prior to employment.
To issue appointment letters up to and including the level of department head, answer all correspondence and issue regret letters.
To control financial matters relating to recruitment costs, and adherence to headcount, wage and overtime budgets
To monitor and oversee all staff leave, sick leave and other leaves.
To monitor progress of new employees and to promote development of same as well as other employees.
To ensure that personnel files are properly maintained and kept under lock and key.
To carry our salary and wage surveys.
Preparing appraisal for employees after reviewing the performance.
To conduct exit interviews with all levels of employees on resignation from the company
To conduct regular Industrial Relations audits
Management Representative for ISO certification
Work experience - 4:
Position :Assistant Accountant
Company :M/s Gupta Pharmaceutical distributors in Karnataka, India
(Sole distributors of Parke Davis, German remedies, Dr. Reddy's medicine)
Duration :From June 2002 to February 2004.
Duties and responsibilities:
Maintaining all invoices, inward and outward gate pass for materials.
Maintaining RG-1, registers, Form-C and other sales tax and central excise documents.
Maintaining all the records for cash flow(payments due, payment pending, cheques issued, staff salary sheets, logistic charges etc.,)
Handling all bank transactions.
Maintaining the stock report and making purchase orders for procurement of goods and maintaining the re-order level.
Handling all bank transactions of the company.
Arranging suitable logistics for delivery of goods to retailers.
Work experience 5:
Position : Accountant / Supervisor
Company: M/s Zia & Bros Amusement Co. Karnataka, INDIA
Duration: From Sep 2001 to May 2002.
Duties and responsibilities:
Maintaining daily cash flow and petty cash vouchers and registers.
Counting and calculating the counter cashes.
Making daily, weekly, monthly and quarterly finance statements regarding income and expenditure.
Maintaining the time sheets of the workers and making them salary sheets and coordinating with the Provident fund office regarding remittance and making other documents regarding workers.
Coordinating with other supervisors to check the equipments.
Competency:
Planning & Organization
Quality Management
Leadership
Managing People
Team Work
Leadership
Analytical
Problem Solving
Initiator & Aggressive
Educational qualification:
Obtained Bachelors Degree in Accountancy from St. Philomena’s Degree College, Mysore, India (affiliated to the University of Mysore) in 2000.
Computer skills:
Operating systems: MS Windows 7, Vista, XP, MS Windows 2000.
Packages: MS Word, Excel, Power point.
Database: MS-Access.
Internet package: Internet Explorer, Operation
MS- outlook express.
HR System: Microsoft Navision software (ERP System)
Amigo ( Oracle Software)
Argos Software( Oracle Software)
Achievements:
Representing from Project in Workers Welfare Committee (QDVC-BOTC NOH2 Project)
Appointed as MR (Management Representative) for ISO implementation.
Was promoted from Office Administrator to Administration Officer within 6 months of joining
Additional Information
Holding Valid Qatari Light Vehicle Driving License
No: 279********
Expiry date: 21 – 01 – 2020
Personal details:
Name : Bariq Aman
Father's name : Late Ameer Aman ullah Khan
Date of Birth : 03 / 09 / 1979
Religion : Islam
Gender : Male
Nationality : INDIAN
Passport Details
Number : E5476423
Place of Issue : Bangalore, India
Date of Issue : 08/08/2003
Date of Expiry : 07/08/2023
Marital status : Married (Wife + 1 Child)
Languages known : English, Hindi, Urdu, Kannada
Permanent address : # 207, 2nd cross, 2nd stage
M.G. Road. Udayagiri
Mysore-570019
KARNATAKA
INDIA.
Tel No: +91-821-***-****
Reference:
Shall be provided later
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