Document Control Project

KELLEY SPOTTS-STRICKLAND **** Eldridge Parkway, #*16• Houston, TX • 77077

****.*******@*****.*** • Cellular 832-***-****

Summary

Accounting Specialist/Office Manager/Project Administrator/Document Control Specialist with 20+ years of experience in A/P, A/R, Billing, Full Cycle Bookkeeping, Executive Assistance, Office Management, Contracts Administration, Project Administration/Cost Control, and Document Control. Current Class C TXDL, HASC/ASTC Basic Plus, and TWIC card holder.

Education

Stephen F. Austin University, Nacogdoches, Texas Graduated 1992

A.A., Accounting

Additional Computer Skills: SAP R3/CP1 Administrator; Advanced MS Office & Office 365: Excel, Word, Outlook, PowerPoint, SharePoint, Access, Visio; Track 6.2; JDE; Timberline; Lotus Notes, Viewpoint, QuickBooks, & PeopleSoft.

Experience

Contract/Project Employment 2009-Present

Burrows Global @ TPC Houston – Document Control Specialist- Layoff- Houston, TX January 2018 – March 2018

Contract Document Control Specialist position ended due to budget -Performed Document Control Management duties for all site capital projects, maintenance, and reliability technical documentation. Organization and set up of a working Document Control library, and working with site designers, and engineers to create and maintain a standardized system of document control. Used large plot plan scanner to scan documents and engineering drawings into site document control system. MOC’s, TAR packages, inspection files, and engineering, civil, chemical, I&E drawings and other standardized controlled documents. Maintained secure Controlled documents and filing Piping ISO’s per current revisions. Skills used in this position were: MS Office Suite, Outlook, Access, PowerPoint, Word, Excel, and Visio.

KBR @ DuPont Bayport– Project Analytical Specialist/Admin. – Bayport TX July 2016 – June 2017

Document control management for all site capital projects, maintenance, and reliability technical documents in accordance with site and OSHA audit procedures. ISO 9001:2015 Gap Analysis and Quality Audit Lead. Develop and refine site document functionality needs for Quality, Safety, Lab, Film Specs, Customer Specs, SOP’S, SOC’S, MOC’s, COC’s, HR, and Production. Standardized department document management formats and workflows. Managed documents/procedures in Manage It (Lotus Notes) and was part of lead team to move to SharePoint Document Control. SAP R3/CP1 Production – Quality Disposition of Non-conforming materials (film), ISRA Film Mapping for disposition. Create Purchase Requisitions for Maintenance (Work Orders) and Capital Projects (GL and Cost Center), Add employee time to PM Work Orders, Accounts Payable (Web Cycles) and SES/GR in SAP. Created Release(s) and shipping orders, BOL, and COA. Used ISRA Mapping system and SAP Lab Results for Quality Disposition of Non-conforming materials (film). MS Office 365: Outlook, Word, Excel, PowerPoint, SharePoint, Skype.

Evergreen Industrial – Lead Chemical Division Administrator-Project Completed- LaPorte TX August 2015 – May 2016

Lead Project Administrator for the Chemical Cleaning Division – High volume billing/invoicing, purchasing, accounts receivables, and accounts payables in Viewpoint. Track 6.2 timekeeper (Marathon GBR, Lyondell Houston Refinery, CVR Refining), sending manpower reports and auditing service receipts for accuracy. Reviewing contracts and Purchase Order T&C’s. Analyzing financials, cost controls, reconciling month end fuel and expense reports. Creating/revising proposals to send to customer. Creating and maintaining job books and job billing files. Working closely with Project Managers and Project Engineers. Arranging travel and lodging for out of town projects. Entering new and updating current personnel in DISA and Houston Area Safety Council. SAP R3 MS Office 365: Excel, Word, Outlook, PowerPoint & Access

ITC @ Styrolution, Inc. – Document Control Specialist- Contract Completed - Texas City TX August 2014 – February 2015

Document Control and Archiving for styrene plant. Assisted in implementing new policies and procedures regarding archived and current MOC’s, TAR packages, inspection files, and engineering, civil, chemical, I&E drawings and other important plant documents. Maintaining secure Controlled documents and filing Piping ISO’s per current revisions. Contacting outside vendors and contractors regarding required document submittal per the PO terms and conditions in a timely manner. SAP R3 MS Excel, Word, Outlook, PowerPoint & Access Worked with historian to create a controlled document library that had not been maintained for 30+ years.

Calpine Energy - Project Business Development- Project Completed - Pasadena TX May 2014 – August 2014

Processing and Issuing Purchase Requests, Purchase Orders, Change Orders for Capital Projects and Plant Maintenance. Coding and processing invoices from Image Now (Maximo) for A/P Coding and Receiving in PeopleSoft. Creating in Excel Job Cost and Tracking Monthly Cost Reports to include Budgets and Forecasts for Project Management. Prioritize upcoming workload, Scheduling and Forecasting per Project needs. SAP, MS Excel, Word, Outlook, PowerPoint & Access. Closing end of Month Accruals. Various Document Controls and other Project duties.

Ventech Engineers, LLC- QA/QC Document Control/Vendor Data –Major Layoff - Pasadena TX June 2013 – December 2013

Alabang, Turkey Project - Processing Projects Squad Checks for review and approval of P&ID’s, Engineering & Fabrication drawings, calculations, & QA/QC documents. Processing and correlating mechanical releases and major project equipment lists. Process returns to vendor and expediting vendor data for large projects keeping with tight production schedule. SAP R3 MS Excel, Word, Outlook, PowerPoint & Access databases. Creating and maintaining extensive Excel spreadsheets for tracking and linking all documents, drawings & data per ISO-9001 requirements.

Beta International Inc. – Project Coordinator/Inside Sales Support- Company Closed - Houston TX October 2012-April 2013

Mustang Projects - Send RFQ’s to Vendors, analyze supplier agreements/contracts, letters of credit, indemnification, liability, lien waivers, and warranty. Expedite tight material delivery schedules. Update and coordinate with Customer on Lead Times and Production Schedules. Work with Vendors and warehouse in expediting, scheduling, transport, dispatch, and receiving in material in Beta warehouse. Document Control including all MTR, Certificate of Compliance, Hydro-test Reports, and Coating Reports, PMI & NDE Testing. Documentation processing in Beta (Navision) and customer systems. SAP R3 MS Excel, Word, Outlook, PowerPoint & Access. Working with Customer and End-User to release and ship materials to appropriate sites. Research and problem-solving from RFQ through to delivery to Customer/End-User.

Tellepsen Industrial- Project Administrator/Construction Contracts-Project Completed -LaPorte TX October 2011-May 2012

Enterprise Project - Project Administrator for the Project PM at Enterprise-Mt. Belvieu. Supervised 2 employees (Timekeeper and Admin Assistant). Worked extensively in Viewpoint, P-Vault, and MS Office (Outlook, Excel, Word, & PowerPoint). Duties include Timekeeping, Payroll, Purchasing/Procurement, and Contracts Administration. Negotiated field service contracts, subcontractor Liability, Indemnification, Lien Releases, vetted liability and warranty with terms of Contract. Cost Controls for T&M & Monthly Owner Invoicing of over 3.3 mil per month including AFE audits and adjustments in Enterprise SAP R3 SD Module, per Well. Lead Project Admin duties including Outlook email and Calendar management for PM, and (2) Site Superintendents. Owner relations, attending and minutes of Bid Meetings, Supervision of (1) timekeeper (2) Purchasing Clerks as Lead Project Admin. Worked with and created Subcontracts and Vendors identifying delivery and payment terms and T&C’s of Contract. Approved and issued Formal PO’s for purchases over $5000. Document Control, overseeing receiving materials and equipment and logging MTR’s. Coordinated Bi-Weekly Admin meetings and created new on-site processes for growing industrial team.

(Eco Staff) @ VDI Communications, Inc. - Administrative Assistant/Purchasing Mgr.-Houston TX September 2010-August 2011

Administrative Assistant for CEO and two Managers. Processed technician Service Orders, timesheets, and time logs in Tiger Paw and Autotask. Customer Account Management-Scheduling and follow through on Service Calls. Prioritize and dispatch service technicians. Negotiated service agreements, and managed liens, bonds, retainage payments for large hospital contracts. Procurement and Purchasing-Issued P.O.’s and purchased consumables and Cabling and Telephony equipment through thorough research for best competitive pricing and availability. Maintained inventory and forecasting Equipment Cost Tracking and Expensing to correct SO account. Processed payroll weekly for 15 employees. Scheduled Monthly Operations meetings, recorded minutes, and managed scheduling in Outlook for technicians and managers; also, scheduled & organized quarterly safety meetings. MS Excel, Word, Outlook, PowerPoint & Access

Pacesetter Personnel @ Katoen Natie- CSR for Total Petrochemicals-LaPorte TX March 2010-August 2010

Interim Team Lead with 5 employees whose daily objective included: Coordinated Shipping, Receiving & Repackaging for Total Petrochemicals product. MS Excel, Word, Outlook, PowerPoint & Access. Heavy Logistics management; arranged and dispatched transportation, processed Purchase Orders and created shipping documentation (Domestic & International) in SAP R3 SD Module. Coordinated with warehouse and created all documentation and labeling for repackaging product from railcars to boxes/bags per Total CSR request. Worked closely with Total CSR’s for shipping, receiving, arranging transportation, and problem-solving responsibilities. Created Bill of Lading and Customs Documentation for Mexico & Canada in SAP.

ExxonMobil Refinery, Baytown & Beaumont, Texas- Contracts Administrator- Major Layoff May 2006 to November 2009

Coordinated, prepared, and recorded meetings. Purchasing/Procurement in SAP R3 SD modules, requesting, analyzing, and logging all vendor/contractor required documentation. Shipping & Receiving duties. Coordinated recognition awards and presentations. Analyzed and maintained field service contracts, lien waivers, liability & warranty information and logged into database. Timekeeping and cost reporting. MS Excel, Word, Outlook, PowerPoint/Visio & Access. Created and updated presentations in PowerPoint and Visio. Document Control. Accepted increasing responsibility demonstrating flexibility and ability to learn quickly. Accomplished in supporting management, and engineering professionals. Responsible for all office procedures, such as bookkeeping, payroll and purchasing. Arranged travel, rental car, and hotel accommodations for plant executives. Arranged interview schedules, reserved rooms, contacted and scheduled consultants. Handled individual needs of 12 managers’. Organized & Managed Calendars for 12 managers in Lotus Notes. Answered phones, greeted customers, and assisted clients with inquiries. Created and edited newsletters, advertisements, and brochures utilizing a variety of desktop publishing programs. Communicated professionally with Executive Management.

BP Chemical OS&D, Pasadena Texas- Office Manager/Assistant to the Plant Manager –Plant Closed November 2004 to April 2006

Direct Report to the Maintenance & Reliability Manager. Provided senior management with monthly and year-to-date comparisons of business results and financial forecasting information. Payroll using Smart Time (Union & Non-Union), OT Reporting and Vacation Reconciliation Worked with executive and senior level management. Specialized in database management and creation of user-friendly forms. Document Control. Provided support for special projects. Reviewed and prepared correspondence. Provided timely and accurate information and resolved critical problems. Provided support to management, handled extensive administrative work, coordinated statements, maintained records, and tracked information. Coordinated relocation of employees in conjunction with the Human Resources Department due to plant closure in 2006. Programs Used: SAP PRC/PRN, FileNet Viewer, Visio, Smartime, MS Office 2003 (Outlook, Access, Excel, PowerPoint, & Word)

P2S (PSC Industrial) - Project Administrator/Job Cost Engineer –Layoff Due to Merger February 2000 to September 2004

Field Timekeeping, Payroll, New Hires, Drug Screen setup, Client Billing, Cost Tracking, Budget Analysis, Force Reports, and Accurate,

Efficient creation and generation of all reports requested by client. Upload of Payroll from Excel into SAP and Invoicing into CDMS for

Shell Deer Park Refinery. SAP R3 Administrator - trained employees. MS Excel, Word, Outlook, PowerPoint & Access. JDE Database

accounting software Assisting Job Superintendents, Client Relations, and Problem Solving. Accurate handling of large sums of cash

money for Weekly Per Diem Disbursement. Layoff due to merger with Fluor.

Contact this candidate