Human Resource Administrative Assistant

Gail R. Wagner

** ***** ******, ********, ************* 02360

617-***-**** **********@*****.***

EXPERIENCE:

DIGITAL FIRST MEDIA for Boston Herald

Human Resource Associate - March, 19, 2018 - May 25, 2018

Helped with transition of Boston Herald to Digital First Media until all resposibilities were transferred to corporate offices out of state.

BOSTON HERALD

Human Resources Associate – Feb. 13, 2006 - March 18, 2018

Reporting directly to the VP Human Resources handling most everyday issues of a Human Resource Department.

Responsibilities include but not limited to:

•Responsible for new hire orientation and paperwork. Inputting the data into the HRIS system. Receives paperwork for all status changes, new hires, terminations, and inputs the data into the system. Updates employee files as needed.

•Work with Management and other employees to help solve any issues.

•Prepare and send out weekly reports to unions and specific dept. heads on all new hires, terminations and status changes.

•Handle staff recruitment.

•Post job openings in-house and for newspaper and job board(s)

•Receive resumes and send to hiring manager after review

•Process offer letters.

•Responsible for all administrative duties of an HR office

•Set up pre-employment physical and drug screens

•Track employee sick time, issuing letters when percentage of pay decreases according to policies.

•Run reports as needed from HRIS system (ADP) and Kronos (Time Keeping System)

•Collect and track I-9 paperwork

•Receive and respond to unemployment electronic questionnaires and claims

•Troubleshoot technical system issues and software issues within HR.

•Write up company announcements and sends to all employees via e-mail blasts.

•Create and issue employee ID’s in our badge system. Activate and De-activate ID’s

•Validate parking requests when appropriate

•Fill-in for Front Desk Reception when needed.

STONE & WEBSTER, a Shaw Group Company – 1973 to 2004

HUMAN RESOURCES – Sept 1, 1995 to Dec. 2004

Senior Human Resource Generalist – May 1, 1999 to Dec. 2004

Sept. 2002 to Dec. 2004 – Reported directly to the Director of HR as “acting Manager” with 3 people reporting to me. I was responsible for all hiring, terminations and operational activities of location specific personnel. Supported approximately 450-600 employees with all daily issues. In addition, handled all the administrative duties of an HR office.

Functions included but not limited to:

•Process Offer Letters and Relocation Letters.

•Process Assignment Letters and set up living allowances.

•Process Terminations and conduct Exit Interviews

•Calculate Payroll Adjustments to submit to payroll.

•Open, Close Requisitions and post the job openings to our Website.

•Do Searches on In-house Resume Tracking System and Internet Sites to find appropriate resumes to screen and electronically send to Hiring Managers.

•Arrange and interview applicants.

•Extend offers.

•Enter and maintain all activities on applicant into Resume Tracking System.

•Enter new hire, terminations and operational changes into HRMS System

•Verify past Employment, Education, & Prof. Licenses for new employees.

•Conduct Orientation of new hires.

•Keep track of Internal Job Bids & Employee Referrals

•Run reports when requested.

•Handle the staffing of temporary help for all divisions.

•Attend and set up Career Fairs and College recruiting.

•Attend Managers meetings/Interacted with Management to determine needs.

•Attended training classes to train other HR personnel on new systems.

•Troubleshoot technical system issues and software issues within HR.

Human Resource Representative – May 1, 1998 to May 1, 1999

Handled all employment issues for designated disciplines, including but not limited to recruiting, attending job fairs, interviewing, conducting orientation, processing offer letters and maintaining resume tracking system.

Administrative Assistant – Sept. 1, 1995 – May 1, 1998

Inputed all data into Restrac System

Opened & closed Requisitions

Prepared Offer Letters

Processed mail merges for EEO letters

Handled all S&W outside benefit (i.e. Magic Kingdom Club, Movie Passes, Book Fair, etc.)

Maintained the Restrac System

Set up Interviews

Various other administrative duties

WORD PROCESSING DIVISION – May 1973 – Aug. 1995

Created and revised WordPerfect documents, letters, tables, and equations, and figures on PC, developed Macros and Styles in WordPerfect. Communicated and transferred documents on the LAN. Scanned documents figures on the HP Scanner. Created and revised documents in Lotus 1-2-3.

Backup to Supervisor, delegated work to the operators, maintained work flow by distributing work to other centers when necessary. Logged work in and out of center.

Worked with operators to resolve technical and document formatting related problems, and created ways to make work easier for all operators, such as creating Macros and templates. Worked with supervisor or division head on special projects. Consulted with engineers on formats.

Was PC workstation supervisor for satellite area, calculated daily and weekly turnaround time, submitted weekly and monthly reports.

Was Lead Operator on the 5520 System. Gave demonstrations on 5520 system to students and potential SWEC employees. Trained Operators on the 5520 system.

Converted documents on IBM PC from one software to another.

Was involved in pilot program for evaluating Digital’s word processing program on VAX.

Examined ATMS III training manual for technical accuracy. Trained operators on ATMS III.

Traveled to operation centers when required to assist with workload.

COMPUTER SKILLS

Microsoft Word 2010, Excel, PowerPoint, ADP Workforce Now, Kronos Workforce Central, Internet Explorer, Lotus Notes Oracle, JDEdwards,.

EDUCATION

High School Diploma – Revere High School, Revere, MA

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