Accounts Payable

Accounts Payable Specialist

A conscientious audit-oriented Accounting professional experienced in multiple industries with exceptional compliance with GAAP, attention to detail and accuracy, flexibility, and productive efficiency to ultimately improve and streamline operational efficiencies in a timely manner.

Major player in changes from manual to computerized accounting by installing Peachtree in CFSI, a UN funded non-profit organization; Arete Ugma, a manufacturer of metal furniture and accessories; and a small appliance dealer; as well as at St.Jude Medical Inc.’s (formerly IBI) transition from SBT to Great Plains and worked out a GP accounts payable manual.

On 2nd month at a contract assignment, deducted from wires to inventory vendors more than $200K for double payments, volume discount and chargebacks initiated by prior a/p staff and overlooked by Finance consultant/AP asst.

With work prioritization, on 3rd month of assignment, obtained a $28,000 and $38,000 cash refund from two major vendors like Yamaha for rebates for motorcycle sales.

Software: Great Plains, MAS500, Peoplesoft, JDA, Sage Accpac, Foodtrak, ADP lightspeed, Navision, Peachtree, Quickbooks, SBT, Precision, Lawtime, Yardi, Genesis, Blue Zone and IClear accounting systems; M/S Word, Excel, Internet/Intranet Systems.

Other Skills: Typing 60 wpm; 10-key numeric data entry, 6029kph,100% accuracy.

EMPLOYMENT HISTORY

Manpower Group (Shimadzu Medical Systems, Torrance, CA 90502) September 2016-April 2017

Accounting Assistant

Full-cycle accounts payable, using Great Plains, coding, data entry to GL posting, charging expenses to accounts as substantiated according to IRS requirements by analyzing vendor invoices and expense reports, ensuring information is properly recorded and the records contain appropriate authorization for payment according to company policies and procedures.

Assisted with Account Receivable check deposit entries, posting customer payments by recording checks, requesting credit references from customer prospects, and other tasks from A/R staff.

Assisted with details for 1099 reporting of consultants’ payments and external auditors’ document compliance vis a vis A/P and A/R transactions, confirmation letters.

Performs other related duties as required like do audit-oriented follow up with employees’ expense report receipts, customers’ freight rebilling, and late charges waived.

Prepared audit letters to customers as formatted by external auditors for confirmation and provided external auditors with copies of vendor invoices, sales commission payments, customer invoices and checks on their random sampling lists.

Maintained an organized file of paid vouchers for vendors and employees.

Medinformatix Inc., LA, CA 90045 May 2015 – August 2016

Accounting Assistant

Full-cycle accounts payable, using Peachtree, from 3-way match in tandem with Salesforce, coding, data entry to checkruns on a weekly average of 20 checks, charging expenses to accounts by analyzing invoice and expense reports, ensuring information is properly recorded and the records contain appropriate authorization for payment according to company policies and procedures.

Prepared, generated and transmitted 1099 data, forms and reports on Yearli website for IRS submission by January.

Assisted with Account Receivable invoices, posting customer payments by recording cash, checks and credit card transactions.

Maintained proper backup files for research and reference by scanning paid invoices, W9s and contracts into vendor folders in Accounting sharefolder.

Various Temp Assignments October 2006 to December 2014

Mostly to relieve staff on medical or maternity leave as Accounts Payable Specialist, Accounting Clerk, Admin Assistant/Staff Accountant at various companies like CBRE, JustFab, Kellogs Garden Supply, Lewis Brisbois Bisgaard and Smith through KForce, Finesse Personnel Associates, Chosen Few, Accountants Intl., Act1, Accountemps, Adecco, Helpmates and others.

Assist A/P staff with invoice processing, printing receivers, input, coding and entries by 3-way match of Purchase Orders, receivers and invoices, printing of checks, receivers and credit memos for variances, month-end close, accruals, journal entries, PO research and other urgent projects.

Using Great Plains, in a fast paced, high volume ecommerce retail environment with strong attention to detail and organized and efficient document management, did account reconciliation processes, audits & investigation of vendor invoice & payment issues.

Processed AP transactions including but not limited to vendor invoices, vendor Excel uploads, EDI transactions & provided regular communication to internal/external clients to resolve inquiries and/or requests, handling invoices in multi-currency from domestic and foreign vendors for Corporate and foreign subsidiaries.

Researched vendor statements, reviewed exception reports, identified & documented quality control issues & maintained information for preparing vendor W9 or relevant vendor documentations.

Using MAS500, input payables, retrieve PO data, voucher A/P Truckloads and print on a weekly average of 200 Truckers’ Invoices from Ontario, Lakeview, and Lockeford locations, weekly checkruns.

Coordinated with auditors, staff accountants, vendors and brokers for audit reports, proper documents, authorizations and payment status;

As Staff Accountant/Admin Assistant to the Sr. VP- of Finance, processed Bank of America intercompany fund transfers; patient mix and cash reports.

Assisted with 1099-Misc, W9s, K1s, income tax and cost report submissions and mailings for 48 facilities of RSA, formerly known as Innovative Dialysis Systems, Inc., A/P files, research, financial statement download and fixed assets using SBT, Great Plains and Fixed Asset softwares,

Prepare monthly and quarterly sales tax forms, workmen’s compensation, and other internal and

Irvine Biomedical Inc., Irvine, CA 92614 October 2001 to April 2006

[A division of St. Jude Medical since 2004; Abbott since 2017]

Full-cycle accounts payable, using Great Plains, from 3-way match, coding, data entry to checkruns on a weekly average of 400 checks.

Process employee and clinical associates’ expense reports and check requests ensuring that company credit card charges for hotels and travel are not duplicated on expense reports, have proper authorizations, compliant with current company policies and procedures and within contract terms

Perform foreign currency conversions and initiate wire transfers for overseas vendor invoices and clinical associates

Reconcile monthly GL and Accounts Payable Aging totals, vendor statements and maintain excellent relationships with vendors, Purchasing, Receiving, Shipping, Quality Control and A/R departments.

Calculate month-end close accruals, prepare, post journal entries and maintain paid and unpaid vendor files, accounts payable files, contracts and records.

Responsible for assisting IT consultant in transition from SBT to Great Plains or initiating a user-friendly Accounts Payable manual

Assist GL/Payroll Manager with GL entries, HR and Novatime data input tasks as well as with property accounting subsidiaries and sales tax accruals.

Generate 1099 data, prepare and transmit forms and reports for IRS submission by February each year.

Work with external auditors and provide documents and information as requested.

EDUCATION

BSBA, Major in Accounting, Philippine Christian University, Manila, Philippines

8 units, MBA (an Education Benefit while at 3M), Ateneo de Manila Graduate School, Makati, Philippines

CERTIFICATIONS

Medical Terminology Certificate, May 2009, Glendale Community College; Fundamentals of Finance and Accounting for Non-financial Managers, November 2003; Intl.Assoc. for Continuing Education and Training Skillpath Seminar, 1.2 CEUs; Organizing and Managing Accounts Payable, October 2003, Rockhurst University CE Center National Seminars Group, .6 CEUs

JOYCE CABAL PAYNE

Email Address: *********@*****.*** Home City and Zip Code: Redondo Beach, CA 90277

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