Manager Human Resources

Ivan Sergeev

**** *. ****** ****., #**** Las Vegas, NV 89121

Phone: 702-***-**** Email: *********@*****.***

Professional Skills

ADP Payroll/HRIS/Reporting, Paychex Payroll, Great Plains Payroll, Ceridian Payroll, Paycom Payroll, Oracle Payroll/HRIS, PeopleSoft, Kronos HRIS, QuickBooks, Billing and Invoicing, Accounting and Reconciliation, CBA/Union reporting, International Payroll (Canada), Microsoft Outlook/Lotus Notes, Reporting and Case Management, Fluent in Russian

EDUCATION

1998-2003 Florida Metropolitan University Tampa, Florida

Bachelor of Science in Computer Information Science GPA 3.0

2007 - ADP Certification

EMPLOYMENT

September, 2017-March, 2018 Sr. Payroll Analyst, NYU Langone [CONSULTANT]

New York, New York 10016

Reconciliation and fine-tuning of internal PeopleSoft Payroll system

Executing deployment of Kronos MyTime HRIS time-keeping platform as part of internal implementation team

Created interview templates to identify specific needs of each work site scheduled for conversion

Conducted interviews with work site management to obtain data needed for implementation strategy

Maintaining and updating master files used for data exports between internal databases

Running query reports and maintaining accurate headcount at each work site location

Worked with team of Systems Analysts to ensure that new locations have time-keeping clocks installed before established deadlines

Updating Email tables in PeopleSoft to assigned staff as been determined during interviews with work site managers

Performing validation of Human Resources and Payroll data in conjunction with Payroll team and make corrections as needed

Successfully completed all stages of deployment process as defined by initial expectations

January, 2017-September, 2017 Sr. Payroll Analyst, Fried Frank Harris LLC [CONSULTANT]

New York, New York 10010

Processing semi-monthly transfer of payroll data to ADP Enterprise and review for accuracy

Calculation and review of retro pay, vacation pay and severance payments

Audit of employee time cards in ADP E-Time (HRIS) to ensure their accuracy and completion of approval process

Administering payroll deductions such as garnishments, 401k loans, disability, Group Term Life and advance reimbursements

Preparation of wire transfers after each payroll transmission to ensure proper funding in the payroll bank accounts

Running semi-monthly overtime reports for management of all departments

Monitoring attendance of employees from outside of local office for New York State tax purposes and accuracy of reporting

Review and audit of payroll master file and year to date totals to ensure accurate W-2 reporting

Conducting meetings with auditors from various agencies and assisting with audits of tax and wage data, overtime and employee headcount

June, 2016-October, 2016 Corporate Payroll Manager, OTG Management [CONSULTANT]

New York, New York 10017

Payroll:

Responsible for managing the Americas (US and Canada) payroll operations and supporting integration projects as needed

Monitoring and ensuring updated statutory regulations and CBA compliance in the timekeeping system

Reviewing payroll preview reports during weekly and bi-weekly payroll prepared by Payroll Processors (Site Managers/Admins)

Managing/approving quarterly and year-end tax process including tax adjustments, W-2 issuance and others

Review, approval and audit of all manual checks/voids, stop payments and direct deposit reversals

Ensuring compilation and preparation of payroll data reports for various reporting functions such as 401K, health insurance, etc.

Preparing monthly CBA invoices for payment to unions for pension, health & welfare and union dues

Human Resources:

Interpreting company policies and government regulations to properly impact internal procedures and system processes

Enforcing adherence to requirements in conjunction with current and/or any new legislation and regulatory rules

Updating Collective Bargaining Agreements as needed

Ensuring accurate compliance with FLSA and state wage requirements and managing audits by agencies

Continued…

Ivan Sergeev

(Continued…)

March, 2015-June, 2016 Senior Payroll Specialist, Newmark Knight Frank

New York, New York 10012

Managing process of multi-state weekly and bi-weekly payroll in Oracle for 250+ union employees

Reviewed and audited timesheets in HRIS system for adherence to company policy and overtime

Implementation of initiation fees/union dues in Payroll system and processing monthly payments to unions

Processing payroll for Property Appraisers and their support staff

Addressing requests from Portfolio Managers to process manual payments (off-cycle), commissions for brokers and bonuses

Processing submitted payroll data from internal company system by electronically exporting files using Excel and ADP E-Time

Managing data entry process of new hires, direct deposits, personal information updates of existing employees and tracking paid time off

Processing garnishments and liens

Ensuring that all 401k and FSA contribution reports are updated, reconciled and timely uploaded to the 3rd party administrators

Handling unemployment inquiries and preparing wage and tax reports for local, state and federal government agencies

Processing enrollments and terminations of cafeteria plan benefits

Reviewing and filing Quarterly Payroll reports

Distributing W-2’s, processing requests for adjustments (W-2C), preparing year-end reports

Administering Collective Bargaining Agreements and ensuring their compliance

April, 2009-February, 2015 Payroll Manager, Winston Retail Solutions, LLC

New York, New York 10010

Payroll:

Managing process of semi-monthly and bi-weekly multi-state ADP payroll for 130 employees and more than 1,000 contractors

Auditing employee expense reports and preparing/maintaining monthly payroll costs reconciliation spreadsheets

Processing garnishments and liens, reviewing and filing Quarterly Payroll reports

Processing submitted payroll data from internal company system by electronically exporting files using Excel and ADP

Processing Canadian payroll for Canadian independent contractors

Preparing and reviewing employee/contractor expense report spreadsheets

Distributing W-2 and 1099 tax forms and processing any adjustments as needed

Ensuring that all 401k and FSA contribution reports are updated, reconciled and timely uploaded to the 3rd party vendors

Preparation of year-end reports for 401k and auditing for FSA discrimination testing

Handling unemployment inquiries for Departments of Labor, Taxation and Social Security and preparing wage and tax reports

Human Resources:

Managing data entry of new hires, direct deposits, personal information updates of existing employees and tracking paid time off

Maintaining compliant employee records such as I-9, workers’ compensation, leave of absence, medical files and ensuring that employee benefit programs are current and up-to-date

Administering employee benefits including: cafeteria plan enrollments/terminations, updating employee life changes, processing/tracking leave of absences and disability (ADA) accommodations

Communicating policy to employees/independent contractors to ensure proper account allocation

Assisting Recruiting with onboarding, terminations, severance, performance evaluations, COBRA compliance and compensation

December, 2007-February, 2009 Payroll Administrator, Amsterdam Hospitality, LLC

New York, New York 10019

Processing ADP and Paychex Payrolls for over 1,200 employees at 28 work sites

Managing and coordinating payroll implementation process to ensure successful conversion of all work sites into a new payroll system

Processing submitted data from time clocks electronically and manually using ADP EZ Labor and Time Management software

Preparing payroll data reports via Excel spreadsheets and ADP Report Writer for work site managers and accounting department

Processing garnishments and liens

Processing union dues and initiation fees for Local 148 Union

Review and filing of Quarterly Payroll reports and W-2 forms

Communicating with site managers and payroll vendor on resolution of any payroll and time management issues in timely manner

Assisting Accounting departments with bank reconciliation reports

MILITARY 1997-2000 Lance Corporal, U.S. Marine Corps Reserve

Contact this candidate