Accounts Payable Sales

SHANNEN CHANG

**** ********** *****, *** *****, CA 94582 (H) 925-***-**** *******.*****@*****.***

Professional Summary

Friendly and enthusiastic Accounts Payable/Receivable with 18 years combined of specialization in Hospitality, Health, and Tech, Non-profit. Learn new tasks quickly and proficient in growing key customer relationships. Represent establishment with friendly, professional demeanor at all times.

Skills

Has 18 years of combined experience in AP, light AR, billing, and payroll, period close support Including journal entries, and GL reconciliation, bank reconciliation. Proficient in several software applications including, MS Excel, MS Word, MDI, JD Edwards, Elite 3.8, PDI Enterprises, Opera, Sage 3,Epicor 9 and MIP. Shannen has worked in the non-profit, hospitality, legal, healthcare, automotive and wholesale distribution sectors. Excellent communication skills; able to multi-task and accomplish goals with outstanding accuracy.

Work History

Senior Accounts Payable (Contracts) 02/2018 to 05/2018

Native American Health – Alameda, CA

Processed vendor invoices and reimbursement requests for payments.

Matched invoices to purchased orders, verified invoices for approval, and ascertain that all proper documentations are provided.

Reviewed and coded all invoices to the appropriated GL.

Weekly check run included ACH Payments (approximately 100-130 checks).

Verified timely processed of payments in MIP on approved invoices.

Filed all accounts payable checks, invoices, documents on a daily or a weekly basis.

Maintained and updated vendor files by payee categories (consultant or service providers, credit cards, staff reimbursements, regular vendors.

Maintained vendor W9 information.

Reviewed and reconciled vendor's monthly statements and request for open invoices.

Performed variety of general office work using standard office equipment's.

Payroll Accountant 02/2017 to 07/2017

M Moser Associates – San Francisco, CA

Processed Bi-weekly payroll.

Performed payroll accounting, make payroll entries and maintained payroll files for the company employees.

Made Payroll calculations, changes, deductions, and withholdings.

Processed timesheets, W4 changes, PTO, and leave of absences for employees.

Ensured accuracy and timely completion of the payroll records.

Created audit reports to verify the accuracy of the payroll runs.

Communicated with employees regarding changes in salary, benefits, involuntary deductions, timekeeping, etc.

Prepared Payroll Journal Entries and recorded all expenses.

Collaborated and interfaced with Human Resource counterparts.

Assisted the senior accountant in the month-end accounting closed, included preparation of journal entries, account reconciliations, and deferred revenue.

Assisted with special projects and opportunities as assigned.

Senior Accounts Payable /Receivable Analyst 03/2013 to 02/2017

Coyuchi, Inc – San Francisco, CA

Managed invoice payment processed for corporate operation.

Verified vendor accounts by reconciled monthly statements and related transactions.

Processed weekly check, ACH and Wire initiation.

Monitored accounts to ensured payments are up to date.

Corresponded with vendors inquires.

Reviewed and processed employee’s expense reports weekly.

Month-end processed of outstanding payables and accruals.

Circulated GL reports to budget managers weekly for review.

Reconciled customers discounts/dropship GL for month-end closed.

Reconciled customers shipping income GL for month-end close.

Reconciled various bank accounts to the cash accounts.

Reconciled credit card clearing accounts and recorded credit card fees via global pay, cyber sources, Amex for month-end closed.

1099 filed & W9 data maintenance, verification and preparation as needed.

Maintained accounting ledgers by verified and posted to the appropriated accounts.

Disbursed petty cash by recorded all the entries, verified documentations.

Directly involved in the month-end closed processed and assisted the Finance Management team for various reports.

Reconciled all the customer deposit accounts at month-end for closed period.

Recorded all incoming checks to the appropriate customer accounts daily.

Salaried Professional Services

Robert Half International

Zoom Eyewear – Berkeley, CA

Claremont Club & Spa Hotel – Berkeley, CA

Coyuchi, Inc. – Berkeley, CA

Senior Accounts Payable / Receivable 08/2012 to 03/2013

Claremont Club & Spa Hotel – Berkeley, CA

Reconciled and processed work by verified entries and compared system reports to balances.

Charged expenses to accounts and cost center by analyzed invoices/expenses report.

Paid vendors by monitored discounts opportunities; verified federal ID numbers; scheduled and prepared checks; resolved purchased order, contracts, invoices, or payment discrepancies and documentations.

Paid employees by received and verified expense reports and requests for advances; prepared checks.

Maintained accounting ledgers by verified and posted account transactions.

Verified vendor accounts by reconciled monthly statements and related transactions.

Maintained historical records by microfilmed and filed all documents.

Disbursed petty cash by recorded entries.

Reported sales taxes by calculated requirements on paid invoices.

Protects organization's value by keeping information confidential.

Updated job knowledge by participated in educational opportunities.

Accomplished accounting and organization mission by completed the related results as needed.

Senior Accounts Payable 06/2012 to 08/2012

Zoom Eyewear

Reviewed invoices and coded invoices for payments.

Three ways PO matched to purchased orders and the received documents.

Entered accounts payable invoices into Epicor.

Reconciled vendor statements.

Handled numerous freight vendors.

Full cycle accounts payable processed 200 or more invoices per week.

Assisted with weekly AP aging and forecast reports.

Assisted with prepaid vendor accounts.

Assisted with wire payments and send confirmation of payments to numerous vendors.

Requested for W9 for new vendors &setup new vendors.

Assisted with prepaid vendor accounts.

Accounts Payable Coordinator 05/2010 to 04/2011

Pacific Convenience & Fuels - Pleasanton, CA

Full-cycle Accounts Payable experience in a high volume environment

Reviewed and processed expense reports by utilized the Concur online expense reporting system

Carefully reviewed all vendor invoices for appropriateness of time period and amount. Coded all invoices according to the GL

Matched PO and work orders with invoices

Reconciled credit card bank statements and recorded them to the correct general ledger

Researched vendor invoices for outstanding balances and requested invoices if needed

Responded to questions from the vendors regarding vendor payments

Reconciled variances between vendor statements and open balances

Assisted the accounting managers with month-end closed inquiries and sales and use taxes

Completed various projects as assigned by AP Manager

Assisted in period-end financial reporting

Reviewed, approved and processed employees expense reimbursements

Requested W9 for new vendors and setup vendor profiles for payment

Accounts Payable Specialist 07/2005 to 04/2010

Andrews Kurth, LLP – Houston, TX

Supported month-end, quarter-end, and year-end accounting closed by adhering and meeting the closed deadline for Accounts Payable transactions.

Reconciled liability accounts and analyzed account activities to resolved necessary issues.

Reviewed internal requests for checks and assigned vendor invoices for accuracy and valid client matters or general ledger coding.

Performed daily scan of completed checks and voucher attachments to the appropriated vendor.

New vendor setup processed and maintained vendor master records.

Maintained and monitored the accounts payable inbox for vendor's inquiries to insured timely responses and followed-up to make sure changes were properly communicated.

Processed all the attorney and staffs weekly expense reports (approximately two hundred attorneys).

Prepared wire transfer requests and initiation.

Processed manual check payments at month end.

Assisted to resolve information requested included reconciled of statements from assigned vendors or internal requests for information's.

Ensured all work is completed as scheduled and deadlines for production of checks are met.

Analyzed vendor accounts and negotiated cash discount.

Assisted in other areas of the accounting department as necessary.

Accounts Payable Specialist 03/2003 to 07/2005

Kughn Enterprises – Farmington, MI

Full cycle Accounts Payable included weekly check runs and ACH payment batches.

Managed various bank reconciliation accounts.

Processed all invoices for approval and payments.

Worked closely with purchasing department to track and closed purchased orders.

Prepared month-end and accrual entries to ensured expenses are captured when incurred.

Sales and use tax accrual and reporting.

W-9 maintenance and annual 1099 reporting.

Audited and processed employee expense reports.

Monthly audit of corporate various AMEX to receipts and processed for timely payments.

Responded to external vendors, internal employees, and audit inquiries.

Participated in special projects and performed additional duties as required.

Hospice Billing Coordinator 09/1999 to 03/2003

Trinity Health Care Services – Livonia, MI

Primary responsibilities included meeting month-end close responsibilities.

Accountable to processed all new patient charts and reconciled monthly activities.

Supported the Skilled Nursing Home Facilities as it relates to month-end closed.

Audit Medicare, Medicaid, and Commercial Insurance billing weekly.

Researched, corrected, and re-submitted rejected and denied claims.

Collected all the necessary information to prepared Medicare claims.

Processed and reviewed account adjustments, balance write offs and account reconciliations.

Administrative Assistant / Inside Sales 01/1996 to 09/1999

Toyota Tsusho America – Southfield, MI

Responsible for both Accounts Payable and Receivables.

Prepared PO's for new orders and invoices for new customers.

Reconciled customer payment accounts.

Scheduled international shipments to various customers daily.

Handled all customers’ phone inquiries.

Maintained office coordination.

Traveled to different vendor sites as well as traveled arrangements for the department sales teams.

Coordinated meetings and other gatherings internal and external.

Created and maintained office documents such as office documents, invoices, PO's, reports, and data sheets.

Interacted with clients and customers daily.

Supported the staff when assigned.

Effectively worked with a variety of internal coworkers and external customers.

References

Reference available upon request

Education

Bachelor of Science: Business Administration Sep 2012

Kaplan University - Orlando, FL

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