Executive Assistant

Lydia Cordon

*** *. ****** ******* #***, Pasadena, CA 91105

Mobile: 626-***-****

E-mail: *********@*********.***

Objective

To obtain a professional position with an organization where my knowledge and skills in Administration can have a valuable application and potential room for growth.

Education

california state university northridge

Bachelors of Science in Health Administration

Skills

ITIL FOUNDATIONS CERTIFICATION- IT Service Management

Proficient in Microsoft Windows- MS Word, Excel, PowerPoint, Microsoft Outlook,

MacroMedia, SAP PMiNet,Visio,AS400 and Adobe Acrobat.

Internet savvy. WebTE, WebEx and Sametime Conference Applications. TravelSmart.

Strong Oral/Written Communication Skills, Excellent Customer Service and Public Relations Skills

Superior Ability to Handle Multiple Tasks, Excellent Analytical and Organizational Skills

Self-Motivated. Excellent people skills. Work well independently and with others.

Detail Oriented, Team Player, Flexible

Bilingual (English/Spanish)

Experience

Parsons Services Corporation Pasadena, CA

Procurement Buyer (Contract Assignment) 01/2017- 04/17

Working closely with the Procurement Buyers and Team. Processing IT Hardware, Software (Refresh, Replacement, New Hire) Requests using the Parsons Asset Management System (AMS). Identifying, updating and submitting Purchase Orders and Requisitions. Submitting new vendors for approval into the Online Vendor Management system (OVM). Adding approved suppliers into the Asset Center. Follow-up and Maintenance of shared SharePoint spreadsheet with weekly updates. Other duties and tasks as assigned.

Burbank Teachers Association (BUSD Teachers Union) Burbank, CA

Executive Coordinator 07/2013- 07/2016

Working directly with the President and Executive Director of the Association with highly confidential information. Processing and maintenance of all fiscal activities of the Association. Coordination all the Board of Directors and Representative Council Meetings and workshops as well as the Annual Fall Leadership Conference and the Annual Retirement Celebration Dinner for all of BUSD. Establishment and maintenance of positive and effective working relationships with staff and vendors. Exercising tact and diplomacy in dealing with sensitive and complex issues while maintaining a professional demeanor in all situations. Responsible for keeping an updated and accurate membership records and applications database. Monthly processing of membership dues for the district to the state association. Co-Editing of monthly BTA Benchmark Newsletter. Verification and payment processing of all bills in a timely manner and Budget Reporting to the Board. Preparation of clear, concise and comprehensive correspondence, reports, presentations, memos and other written materials as required. Perform designated office errands, shopping, ordering supplies and materials necessary for office operations as required. Work with minimum supervision.

UCLA Health System Westwood, CA

Materials Management Analyst III (Contract Assignment) 05/2012 – 02/2013

Medical Information Technology Networks & Facilities Planning & Budgeting

Working closely with the Manager of Service Delivery Operations. Responsible for the preparation of monthly budget to actual performance reports of Capital and Operating expenses to provide fiscal year-to-date results. Preparation and maintenance of the Strategic Budget. Preparation and distribution of the weekly Change Management Report and active involvement in the weekly Department Change meeting. Weekly Capital and Operating expense reporting to the department directors. Weekly maintenance of the Director’s Status report with Change Control Statistics. Coordination and tracking of Capital Budget and Operating Expense projections. Review and analyzing of capital project scope changes, invoices and change order requests for proper justification, adequate budget and accurate account funding. Responsible for reviewing and processing telecom, network and facilities equipment service related invoices. Review of departments invoicing for completeness and accuracy and tracking of requisitions and purchase orders for projects as well and monitoring and closing. Settling disputes with vendors as required and resolution of issues. Responsible for timely processing of purchase orders, transaction requests and budget variance reports. Coordination of purchasing, vendor contracts and campus recharging requests.

RAYTHEON El Segundo, CA

Project Coordinator/Executive Assistant (Contract Assignment) 11/2009- 06/2010

Supporting the Director and Program Managers in the Advanced Electro Optics Department

Extensive coordination of Domestic Business Travel and Expense Reporting for Directors, Program Managers and Engineers. Coordinating of Conference Rooms for last-minute and on-going meetings as required. Scheduling and ordering catering for large number of internal program meetings. Processing Visitor Clearances with Security for internal personnel and external visitors including via JPAS. Management of administrative duties to include maintenance of fax, copiers, computers, printer requirements and maintenance of office supplies for entire suite

RAYTHEON/JPL Pasadena, CA

Senior Business Administrative Analyst 05/2005- 03/2009

Responsible for creating reports and other correspondence to include Monthly Management Financial, Administrative and Technical Review Reports presented in PowerPoint .Weekly Financial and Labor Hours Reports using SAP and Excel. Planning/scheduling and coordinating of staff and customer meetings on-site and off-site. Weekly staff meeting minutes and agendas. Coordination of luncheons and group activities for Web Solutions Department. Developing Monthly Status and Metrics Reports, PO’s for software and upgrades for the Web Solutions Department. Room- updates. Adding new Business Partners to Raytheon Directory Services. Maintenance of Contact Lists. Assist with Financial Reconciliation and Reporting. Creating documents in Adobe Acrobat PDF. Testing and simple editing of web sites. Running 508 Compliance Tests.

KAISER PERMANENTE/ Spherion Pasadena, CA

Project Coordinator/Executive Assistant (Contract Assignment) 11/2003 – 05/2005

Executive Assistant to the Business Change Management Director.

Working closely with the Business Change Management Team on UCOA Project

(Kaiser’s implementation of changing their old Chart of Accounts to a new Uniform Chart of Accounts in the Southern California Region)Tracking and reporting of all Web Site changes and statistics on online class attendance via WebEx. Other assignments: Creating Reports, Graphs, Agenda’s, Meeting Minutes, Accounts Payables, Expense Reporting, Billing Procedures, Heavy Calendar Scheduling, Travel Arrangements, Planning Events and other administrative duties as assigned.

References

Available upon request

Previous Employers Addresses and Phone Numbers:

Parsons Services Corporation

100 W. Walnut Blvd.

Pasadena, CA 91124

626-***-**** Virginia Marin, Principal Buyer

01/17- Present (Contract Assignment)

$30 Hour

Burbank Teachers Association

3021 W. Burbank Blvd.

Burbank, CA 91505

818-***-**** Lori Adams, President

07/13-07/16

$36 Hour

UCLA Health System

10880 Wilshire Blvd Suite 600

Los Angeles, CA 90024

310-***-**** Jeff Smith, Manager

05/12-02/13 (Contract Assignment)

$35 Tour

Raytheon

2006 E. El Segundo Blvd., El Segundo, CA

310-***-**** Lisa Funai, VOLT Technical Services

11/09 - 06/10 (Contract Assignment)

Raytheon

299 N. Euclid Avenue, Suite 500 Pasadena, CA

626-***-**** David Overoye, Manager

626-***-**** Valerie Henderson, Manager

05/05- 03/09

Kaiser Permanente/Spherion

393 W. Walnut, 4th Floor Pasadena, CA

626-***-**** Dana Parks at Kaiser

Mari Sumi 323-***-**** at Spherion

11/03 – 05/05 (Temporary-Contract Assignment) $

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