Administrative Assistant Microsoft Office

JENNIFER JOAN B. FERRER

**** *. ******* *****, **** Grande, AZ 85122 Mobile: 520-***-**** ************.******@*****.*** Career Objective

Looking for a job opportunity as an Administrative Assistant or a similar function that utilizes and cultivates my skills, and allows career advancement, in office management and business operations.

Skills

Independent and goal-oriented individual with potential leadership abilities.

Proven ability to work with staff at all levels and external stakeholder relations.

Fundamental knowledge in budgeting, procurement, and billing processes .

Working knowledge of Adobe Acrobat and Microsoft Office Suite.

Ability to multitask, remain organized and work in a fast-paced environment.

Process implementation

Clerical support

Materials preparation

Data entry

Interpersonal and written communication

Self-motivated

Document scanning

Project management

Strong verbal communication

Experience

MARCH 2018 – Present

Arizona Department of Economic Security

1789 W. Jefferson Street, Phoenix, AZ 85007

Volunteer

• Directly report to the Employee Recognition Administrator under the Central Human Resources Administration, Office of the Director.

• Compose spreadsheets such as Retirement Tracker, E-Cards Prize List by Division, 25+ Years of Service Report by Division, Nominated Employees of the Month by Division, Employees’ Anniversaries by Division.

• Assist the Employee Recognition Administrator in accounting for funds from fundraising activities, and for various events such as the DES Stars Day.

• Provide assistance to all division’s administrative assistants by packaging and distributing employee recognition milestone certificates, loyalty pins, and awards.

• Provide assistance to division’s HR team by preparing packets for training and Employee’s Orientation.

JENNIFER JOAN B. FERRER

1474 E. Natasha Drive, Casa Grande, AZ 85122 Mobile: 520-***-**** ************.******@*****.***

• Attend the monthly Recognition Team meeting and compose Minutes of the Meeting for reference and distribution.

APRIL 2016 – AUGUST 2017

Globe Telecommunications, Manila, Philippines

Event Coordinator

• Directly reported to the Events Director.

• Collaborated with inter-department teams and external partners, talents and vendors in relation to corporate events to communicate project concept, timelines, and budget.

• Assisted Event Managers with planning, implementation and execution of all initiated events.

• Recorded, monitored and submitted event budget and actual costs.

• Verified and monitored inventory list of merchandising materials and collaterals.

• Performed fieldwork to scout and inspect potential event venues.

• Updated the events team’s and client’s calendar of events to ensure all booked events are accurately communicated.

• Attended pre– and post–production meetings and composed Minutes of the Meeting for reference and distribution

SEPTEMBER 2015 – MARCH 2016

Contact Integrated Marketing Communications Specialists, INC (CIMC), Manila Philippines

Operations Traffic & Logistics Officer

• Monitored all internal and external communication relating to shipments.

• Obtained, assessed and negotiated shipment quotes via sea, air and land.

• Coordinated logistics, timing and priority of scheduled delivery of materials and event premium items.

OCTOBER 2008 – JUNE 2014

Ace Saatchi & Saatchi Advertising, Inc.

Print Ad Coordinator & Events Administrative Assistant Reported directly to the Traffic Manager and Events Director.

• Prepared draft Cost Estimates, Purchase Orders, Cash Advances, Liquidation and expenses as required for both teams.

• Secured legal permits from government agencies and other institutions for upcoming photo shoots and production events.

• Prepared pre-production timetables and requirements for all print ad or event projects for proper and necessary distribution.

JENNIFER JOAN B. FERRER

1474 E. Natasha Drive, Casa Grande, AZ 85122 Mobile: 520-***-**** ************.******@*****.***

• Provided support to Supervisors, and Event Managers by setting up appointments, prepared materials for presentations, sourced out and booked approved venues, talents and vendors.

• Participated in briefings, feasibility and pre-prod meetings, on-ground events as well as photo shoots with clients, talents and suppliers.

• Attended meetings with clients, suppliers and venue contact persons in preparation for planned events.

• Updated the weekly and monthly calendar of events and print ad placements.

• Attended post-mortem meetings, and composed and submitted Minutes of the Meeting to Supervisors for review and approval.

Education

JUNE 1994 – OCTOBER 1999

De La Salle University, College of Saint Benilde, Manila Philippines Bachelor of Science in Business Administration (Major in Marketing Management)

References

To be provided upon request.

Contact this candidate