Administrative Assistant Project Coordinator
Resume:
Lauren Schappe
Louisville, KY 40207
*********@*****.***
SUMMARY
Project coordinator looking to utilize skills in purchase order management, parts and conversing with vendors. Possess strong communication skills via phone and email, and interpersonal skills. Excels at providing the highest level of customer service and always aim to please.
SKILLS
MS Office proficiency: Excel, Word, Outlook, Smartsheet
Database Management: Calix
Purchase order management cradle to grave, Vendor interfacing and management, expedition experience of critical orders
WORK EXPERIENCE
Taylor Homes
Executive Administrative Assistant to President/CEO September 2017-July 2018
Report to and work closely with CEO on all projects
Manage and track all current home builds in each build stage.
Manage and track all new customer files, builds, and loans.
Work closely with approved lenders on all customer loans.
Update and run all office quarterly and weekly office reports.
Manage, schedule, and attend all quarterly and weekly meetings.
Review and approve bills and invoices for payment.
Assist accounts payable and accounts receivable.
Update and track company’s online GPS tracking system with all new job information.
Scan and File all legal documents on all jobs.
Maintain communication with customers, vendors, and lenders through company letters.
Order supplies and manage all online accounts.
Bargo and Associates Staffing
Mulloy Commercial Real Estate, Louisville, KY May 2017-August 2017
Administrative Assistant
Managed and scheduled appointments in Outlook Calendar.
Reviewed incoming mail, invoices, and bills. Wrote out checks for the bills and sent invoices to the bookkeeper.
Made bank deposits and filed receipts for the record.
Received incoming real estate inquiry calls, performed the occasional apartment showing.
Industrial Kiln & Dryer Group, Louisville, KY
Project Coordinator
Organized and managed daily meetings which included note taking and follow up.
Input job logistics into Smartsheet from the job files.
Managed field operations daily work schedule.
Tracked field operations training timesheets.
Ran weekly job reports.
Reviewed expense reports and matched to credit receipts.
Stay at home mother 2012-2017
Crown Castle, St. Louis, MO
Project Coordinator August 2008-April 2012
Worked with Phone Tower Operations Manager assisting in placing purchase orders, matching invoices for payment, and management of yearly budget.
Tracked order placement utilizing Excel spreadsheet; tracked progress of orders from parts order to completion utilizing company specific database.
Tracked critical orders utilizing MS Excel and company specific database, corresponded with vendors for critical expedition of parts needed; overnight parts requests.
Utilized MS Excel order parts list for vendors selling, pricing, parts numbers, etc.; corresponded with vendors for price listing/ invoicing discrepancies.
Ensured completion of maintenance order, matched invoices and completed timely payment of vendors supplying; maintaining yearly budget deductions
Traveled with team for corporate conferences twice a year.
Hometown Equity Mortgage, St. Louis, MO
Administrative Assistant October 2004-August 2008
Assisted loan officers in entering clients personal loan information into the Calix database system and maintained physical files for loan paperwork.
Ran client credit check through Experian utilizing Calix database system; Mailed credit checks to respective clients for legal documentation.
Created a training manual for incoming employees utilizing MS Office Suite and traveled to train new employees.
Performed administrative office duties such as answering phones, supply ordering, fax and mail distribution, and office/vendor coordination and payment.
EDUCATION
Stagg High School- Palos Park, IL
Diploma received June 2001
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