Contract administrator

MR. Knut Hans Kielpinski

*** ******* **** ***

Fredericksburg, VA 22405 US:

Mobile: 661-***-****

Email: ***********@*****.***

Work Experience:

OAA US Army Headquarters Services

US Army Publishing Directorate

Bldg. 1458, Chapek Road

Fort Belvoir, VA 22060

08/2017 - Present

Program Analyst

Duties, Accomplishments and Related Skills:

Program Analyst Publishing Directorate, Publishing Technical Division, and Contracting Officer Representative (COR) for seven service contracts.

Active member of selection board for new IT contract base plus 4. Was one of the past performance reviewers.

Manage the Publishing Technology Division budget for the FY'S. Ensure no laps in contract renewals by delivering all required documents to the acquisition office which are within in the employee’s control. Insure all actions are budgeted in the next FY spend plan, to include them in the annual POM submissions during the rating cycle.

Keep the current FY spend plan updated with no more than 14 days of lag upon receiving the required documentation to accomplish the action during the rating cycle.

As the (COR) Contract Officer’s Representative in charge of contract administration to analyze deliverables on contracts, maintain and display contractor burn rate, cost performance and schedule performance. Responsible for gathering task requirements, preparing tasks, procurement documentation and government cost estimates; monitoring contract performance and expenditures. Manages pre-award process. Determines the technical specifications and other documentation needed to support the statement of work, coordinating with stakeholders, to prepare the task-related materials including, but not limited to: statements of work, task order descriptions, labor categories, cost estimates, timelines, schedules, deliverables, and technical evaluation criteria. Performs task planning and scheduling activities, including establishment of milestones and deliverables across tasks.

Analyze various program issues as needed. Develop various proposals for improvement. Develop presentation and deliver briefings to upper management on options. Conduct and designs comprehensive management studies and plans using qualitative and quantitative management techniques. Leaving Government service as of January 1, 2018

Department of the Navy

429 E. Bowen Road

China Lake, CA 93555

03/2016 - 08/2017

Contract Specialist

Duties, Accomplishments and Related Skills:

As a Management and Program Analyst 0343 I was offered lateral transfer as chance to use my DAU class skills in contracting to help the short staffed NAVFAC acquisitions division. I feel that this is a good opportunity to learn more about contracting processes, as an analyst I was using statements of work and statements of requirements in analysis of manpower staffing metrics. Am assigned Pre Award Contract Actions. Developed and processed complete Pre Award Contract action folders/ files, conduct and process Contractor bond reviews. Resolve Bond problems until they are approved the bonds. Contact bidding contractors with Request for proposals (RFP). Conduct site job review walks with bidding contractors and insure that all discussions in the field were put in by email as a formal request for information RFI. Interact with the engineering department and techs to achieve milestones are being met during the pre-award phase of the contract, in design phase, modification phase.

Award contract with KO contracting officer, send out award letters.

Request funding from finance. Use the FIS system to process funding documents.

Use Navy Citrix and Defense Procurement (SPS) systems to build electronic contract, (1155 and1449), award documents, Purchase requests and CARS. Input and develop complete contract files within ieFACMAN-econtracts, (Navy Based Contract building and tracking system).

Upon award of contracts monitor all milestones and consult with COR. Upon completion of contract performance process contract action and close out contract in all various programs.

In NAVFACSW I was a cradle to grave contract specialist, from pre award through close out.

Conduct payroll audits to insure contractor is in compliance with the Davis Bacon wage act.

Department of the Navy

1 Admin circle

Ridgecrest, CA 93555

11/2014 - 03/2016

Program Analyst

Duties, Accomplishments and Related Skills:

EA/18G Next Generation Jammer (NGJ) program team analyst for staffing and budget development for FY 16 through FY 21. Analyze work breakdown schedule WBS for federal employees and prime contractors assigned to the NGJ program. Work with Program manager and team to develop a FY 16 staffing plan and forecast outlying FY's program staffing needs. Work with team on developing the staffing document to be used for program budget formulation and for human resource staffing requests.

EA/18G Next Generation Jammer (NGJ) program team analyst for budget development for FY 16 through FY 21 based upon staffing analysis. Analyze work breakdown schedule WBS for federal employees and prime contractors assigned to the NGJ program and develop budget documents to be used in POM process. Ongoing support as the analyst for FY16 EA-18G NGJ program for Staffing TDA and budget development for FY16 contract.

Analyze various agency information/databases to determine if they can be streamlined into more user friendly information sources. Determine the need to know factor into the analysis with regards to making decisions on improvements of data retrieval, storage, and available to persons. Interact with various units nationwide for research assistance in locating historical

documents needed for AWL regression analysis for the IPT to determine productivity and accuracy improvement with SMS builds and fleet deployment.

Project lead on a new database system to align database for more efficient data mining. Determine the location of the various historical documents data, analyze and identify and document rules and guidelines on how to deal with all the linkages. Research Commercial off the shelf, (COTS), databases with service contracts and draft problem statement for the Tools Working group briefing. Interact with many various Navy agencies nationwide to gather the information for documentation. Work on briefings for concurrence of the project to move forward with the SOR Statement of requirements for the Contract department to move forward with presenting a new contract for the data base. Facilitate with PAX river location for the hard copy transfer of top secret documents to AWL China Lake Calif.

Trained on Navy APEX database for PRE funding. Evaluated funding documents, did financial analysis on best funding dispersal for each program per quarter. Update financial data in Database and update financial presentations for evaluation by upper management.

Department of Veterans Affairs

11301 Wilshire Blvd

Los Angeles, CA 90073

07/2013 - 11/2014

Management Analyst

Duties, Accomplishments and Related Skills:

Participate in cost estimating activities associated with Component Cost Analyses, Independent Cost Estimate, Analysis of Alternatives and Cost Benefit Analysis for the Long Range Care Line Strategic Plan

Interface with a broad range of individuals involved in the various projects and tasks assigned for analysis function to gather information. Prepare reports and presentations, both oral and in writing. Prepare summary reports for higher level managers, highlighting increases/decreases in materiel systems lifecycle costs, potential data problems and other related data issues. Analyzed funding documents for accuracy and quarterly disbursements.

Assigned at the Agency command level Management Analyst reporting directly to the Agency Chief.

Analyze Agency's various programs processes to develop more efficient and cost effective processes. Conduct organizational studies to enhance productivity of interrelated organizational elements. Evaluate short and/or long range planning for most effective use of resources and accomplishment of missions.

Developed the agency’s programs budgets and Sinclair budget plan for future FYs.

Redesigned the agency motor pool and developed and wrote the SOP and new processes guide lines, and did agency personnel training.

Design, develop, and coordinate new share point for vehicle motor pool reservations system. Train agency staff on new reservation system usage.

Recovered 11 Government vehicles that had been removed from the property books and listed as lost or missing. Those vehicles were found and have put back into the fleet for use by agency.

Tracked credit card misuse and fraud and reduced the reported loses from 11 per month to less than one every several months.

Collected vehicle data from dispatch office monthly and tracked vehicle usage. Managed vehicle usage data base and generated reports monthly for GLA motor pool and GSA.

Developed a vehicle rotation system to bring a more even usage among the entire fleet and with outlying facilities

Developed a rapport with GSA and the West Los Angeles GSA motor pool to have GPS units installed in the vehicles for tracking of misuse.

Assisted GLA and GSA with OIG investigation of care line motor pool problems.

Coordinated and managed agency vehicle turn in’s to and issuance of new GSA vehicles for agency use.

Worked with HR to review job descriptions and staffing needs.

Worked with the VASH program to redesign the program data base that the social workers use for tracking veterans in their care.

Developed through meetings what data fields were relevant and out dated fields removed or updated to meet current program needs and be more user friendly.

Worked with agency COR to develop the Statement of Work (SOW) for a new contract.

Worked in Corporate VA finance department OJT as a budget and finance analyst for six months. Reported directly to CFO. Was assigned to analyze and audit California State veteran’s homes FY 14 billing invoices and budgets and prior payment activity for accuracy. Determined that the federal government VA was over billed and over paid for several months. Noted and reported discrepancies in billing practices to CFO and Finance for VISN 22 review.

Department of the Army

9900 Belvoir Road

Fort Belvoir, VA 22060

Management Analyst Duties, Accomplishments and Related Skills:

Professional knowledge of mathematical, statistical, econometric methods and techniques to perform a variety of cost analysis duties in support of HQDA. Perform a broad range of analyses in areas relating to the development of Basis of Issue Plans (BOIP’s) and for Manpower development and documentation for HQDA. Review the validity of the methodology used by organizations outside HQDA in economic analyses supporting decisions at HQDA G 3/5/7. Resulting analysis supports all stages of the planning programming budgeting, executing (PPBE) process and major systems milestone reviews.

Interface with a broad range of individuals involved in the various projects and tasks assigned for analysis function to gather information. Prepare reports and presentations, both oral and in writing. Prepare summary reports for higher level managers, highlighting increases/decreases in materiel systems lifecycle costs, potential data problems and other related data issues.

Build and modify TOE’s, MTOE's and TDA's. Responsible for Army, Army Reserve, and National Guard SAPPER, and Dive Team UIC’s.

Action Officer for BOIP process through ORDAB execution and propagation. Use FMS, FMS Web, SAMAS, and Standard of Grades table, MARC to validate and make changes as necessary.

Build Power Point slide presentations, Brief BOIP's, work with G-3/5/7 OI on command plan and documents through approval.

Contract Services/ Teamsters

4747 Vineland Ave

North Hollywood, CA 91604 United States

06/1996 - 06/2011

Studio Transportation

Duties, Accomplishments and Related Skills:

Managed up to 30 personnel in the support of all departments requiring transportation and logistics requirements.

Managed logistics operations that involved planning, coordinating and evaluating the logistics actions in support of 9 separate departments.

Prepared and analyzed departmental budgets.

Reviewed, monitored department safety plans to ensure compliance with Department of Transportation (DOT) regulations, conducted safety inspections, and lead investigations on safety incidents.

Prepared daily, weekly and monthly reports to include budgets, expenditures, employee man-hours, loss and damage of equipment.

Evaluated responses to solicitations of vendor contracts, prepared award documents, issued performance of compliance with terms and conditions, negotiated proposals for modifications of contracts.

Conducted analyses and evaluated responses to solicitations of vendor contracts

Hema Care Inc.

1530 Sherman Way

Lake Balboa, CA 91406 United States

08/2003 - 12/2004

Logistics Manager

Duties, Accomplishments and Related Skills:

Managed the transportation division with a fleet of 10 vehicles and 40 employees. Developed and wrote department ‘Standard Operating Procedures’ manual.

Streamlined California transportation/mobiles division and increased productivity 15%. Developed and wrote driver training manual.

Designed mobiles projects with timeline's and monitored projects to completion. Prepared transportation/mobiles department budget including capital equipment purchases.

Insured appropriate funding approvals and compliances have been obtained for purchases of capital equipment.

Developed solicitation terms and conditions with well-defined statements required for products and awards.

Reviewed responses to solicitations, evaluated price reasonableness, compliance issues, and probability of meeting company requirements.

Negotiated price, terms and conditions, prepared award documents, served as point of contact, monitored performance, issues delivery orders.

Performed cost price analysis.

Performed pre solicitation research, analyzed research data and made presentation to board of directors for approval.

Reviewed department employee time cards for accuracy and discrepancies. Consulted with H/R department for the writing of job description offers, and the interviewing, hiring, training and discipline of department employees.

Monitored and reviewed department documents to insure DOT and FDA regulations were in compliance.

Reviewed weekly work schedules of all departments to ensure their logistics needs were being met.

Designed, reviewed and monitored vehicle maintenance schedules

Conducted employee training, special studies, inspections, investigations and analysis.

Education:

Kaplan University

Bachelor's Degree and MBA

Language Skills:

German

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