Cindy Lucas formerly Gollner

Mobile: 310-***-****

Email: ac69rt@r.postjobfree.com

Objective:

As an extremely capable, forward thinking Executive Assistant and Office Manager I have successfully and efficiently managed a thirty-three-team member office with competence. I am skilled with the 2016 Microsoft Office Suite and Adobe Software, possessing the confidence to work independently or as an integral part of a team office environment. In addition to having a “you bet” attitude, I am incredibly organized; possessing an unwavering work ethic as well as adaptability to the ever-changing responsibilities of an office. I enjoy prioritizing daily requests to assist my executives with tight schedules and deadlines. I believe that I am a valued asset and would like to become a key contributor in the everyday function and long-term success of any company that requires my skills.

Employment History:

April 2018 FYZICAL Therapy & Balance Centers Corporate Headquarters To September 2018 1751 Mound Street, Suite 102, Sarasota, Florida 33572 Position: Office Manager / Executive Assistant to CEO Responsibilities:

Order and maintain all office/on boarding supplies, onboard new hires; business cards, office set up re: computer, office / iPhone, IT, security/parking passes

Negotiate contracts with external vendors for offsite meetings and/or events in addition to internal renegotiations of office equipment, maintenance, etc.

Prepare executive boardrooms, catering requests, etc.

Assist with set up of monthly clinical education labs

Calendar, meeting & email management for CEO & CFO (Outlook 2016)

Book travel including flights, transportation, hotels, conference rooms, catering, dining...

Reconcile monthly expense reports for CEO and Board of Directors

Liaison with building management company

Troubleshoot computer/phone/conference issues with IT

Prepare varied projects; take initiative in using appropriate tools: MS Word, Excel or PowerPoint; edit, print, bind

Vendor liaison; office supplies, business cards/printing, office equipment, security, etc.

Compose reports, briefing notes, and a variety of documents using MS Office Suite

Follow up with incoming vendor invoicing for accuracy and approval for accounting submission

October 2012 Gibralt Capital Corporation/ Second City Real Estate to February 2017 City Office REIT, Inc. (February 2016 to February 2017)

#2600 - 1075 W. Georgia Street, Vancouver

Position: Executive Assistant to CEO, COO, CFO, Managing Directors Office Manager / Executive Assistant

Employment History Cont’d...

Responsibilities:

Calendar, meeting & email management for Managing Directors & CFO (Outlook 2016)

Book travel including flights, transportation, hotels, conference rooms, catering, dining...

Arrange quarterly conferences for CFO & CEO; hotel, meeting rooms, meeting itineraries

Reconcile monthly expense reports utilizing Excel for executives and Board of Directors

Liaison with CFO/Director of Finance re: creation/distribution of Board books

PowerPoint presentations; edit, print, bind

Prepare meeting room, set up A/V equipment, catering requests, etc.

Varied projects; take initiative in using appropriate tools: MS Word, Excel or PowerPoint

Gatekeeper for real estate acquisitions team; Acquisitions requests – acquire OMs; maintain electronic filing system/print, bind and forward to executive

Print / prepare leases for executives’ signature

Liaison for offsite IT re: Website Updates for Gibralt & Second City Real Estate

Maintain and update investor records/contacts

Assist accounting with investor tax documentation per fund; scan, name, file and email

Compose reports, briefing notes, and a variety of documents using MS Office Suite for SCRE team executives

Negotiate contracts with external vendors for offsite meetings and/or events in addition to internal renegotiations of office equipment, maintenance, etc.

When required, troubleshoot computer issues with IT

Order all office/on boarding supplies, onboard new hires; business cards, office set up re: computer, office / iPhone, IT, security/parking passes and distribution of benefits/income tax

Responsible for hiring reception and overseeing the position

Follow up with incoming vendor invoicing for accuracy and approval to submit to accounting

Liaison with building management company

April 2011 Port Coquitlam Physiotherapy & Sports Injury Clinic to May 2012 Suite 6 - 2185 Wilson Avenue, Port Coquitlam Position: Accounts Receivable / CSR / Billing / Admin / Customer Service Responsibilities:

Greet patients/pull chart/take payment; cash and debit/credit/assist into room

Check insurance/liaison with Workers Compensation Board & ICBC Insurance

Clean rooms/order supplies

Accept and order couriers

Update CRM system daily using Smart Series

Create new charts confirming data and insurance coverage; enter into system

Call and follow-up with receivables from insurance companies; retrieved over $20,000 of past two years of outstanding arrears

Organize internal meetings and office party venues Employment History Cont’d...

January 1992 Prudential Sterling Realty

to February 2011 #226 - 3355 North Road, Burnaby

Position: Realtor Assistant to Ken Gollner

Responsibilities:

Assist with SOLD and JUST LISTED flyer creation

Update customer contacts database

Create personalized letters for past and existing clients

Prepare distribution of mail outs and flyers

Door knock with flyers to increase real estate contact database

Cold call to increase clients

Set up appointments for showings with vendors and other realtors

Meet with realtors for access of listings

Set up organization of new listings; pictures, measurements, obtain land surveys, etc.

Assist with new contract entry into MLS system

Participate in bi-yearly seminars

Assist with annual food drive pickup at Christmas and delivery of free pumpkins to existing clients during fall season

Education: Douglas College - Office Administration 700 Royal Avenue, New Westminster, BC Canada

Courses Taken: Computer Bookkeeping (Simply Accounting - Sage) Completed - April 2011

Office Administration Courses - Completed - December 2010 Business Grammar, Communication & Procedures

Computer Applications (MS Office 2007/2010)

(Including Outlook, Word, Excel & PowerPoint)

College Accounting & Procedures 2010

Keyboarding

Smart Series CRM

Contact this candidate