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Senior Document Controller

Location:
Dubai, United Arab Emirates
Posted:
October 04, 2018

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Resume:

MUHAMMED YUNUS

Senior Document Controller

*

Personal Profile:

• 11 years of UAE working experience in document controlling.

• Experience in Web Based Data Management Systems (Live Link, Aconex & Unifier etc.)

• Valid UAE Driving License.

• Got strong computer skills including Ms-Excel, Ms-Word, Adobe, Photoshop

& Tally.ERP9 etc.

• Excellent communication and self correspondence skills. Fluent in English, Hindi, Malayalam & Tamil. (Arabic reading & writing)

• Highly motivated, hard working individual with dedication.

• Professional executive with influencing and negotiating skills.

• Organized and analytical with capacity to easily manage new tasks and to manage multiple responsibilities without compromise on quality and productivity.

• Leadership skills include ability to lead and motivate co-workers from all back grounds, creative problem-solving and solution-oriented work style.

• Handled multiple design projects simultaneously with conflicting deadlines and priorities.

• Document organization and complete design coordination from concept to the archive stage.

June 2014 – Present

Hill International

Technical Core Team - Dubai

Senior Document Controller

Projects:

• Dubai Creek Harbour Development – PMO, Design Management Services Ras Al Khor (Dubai)

• Dhofar Beach Resort – 5 Star Hotel & Residences (Salalah-Oman)

• The Wave Village Plaza Hotel - 4 Star Hotel & Apartments (Muscat- Oman)

• Marassi Al Bahrain – The Bahrain Mall, The Address Hotel & Residences And Sales Centre (Diyar Al Muharraq), Bahrain

• Emirates Investment authority, HQ Building (Abu Dhabi)

• South Al Mutlaa Housing Project (Kuwait)

• Health Assurance Hospitals Company (HAHC)

EDUCATION:

Master Degree- MA in Sociology -

Calicut University, Kerala (Course

completed)

Bachelor Degree-BA Graduation in

Sociology - Calicut University, Kerala

Pre-Degree (Economics, Statistics) -

Calicut University, Kerala

Diploma in Computer Applications

(PCCA-Equal to PGDCA)

Computerized Accounting (Tally.ERP9)-

Shankaracharya, Kerala)

NATIONALITY:

Indian

GEOGRAPHICAL EXPERIENCE:

UAE

Email : ac695a@r.postjobfree.com

Phone: +971-**-*******

MUHAMMED YUNUS

Senior Document Controller

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• Emaar Hospitality – Hotel Brand Standards

• Ajdan Waterfront Parcel A1 Development–Al Khobar (KSA)

• R523 2020 T-Al Wasl / Other Middle East Projects

• Jumairah Beach Residence (JBR) – Structural Rectifications (Dubai) Responsibilities:

• Complete technical coordination: Coordination between the Technical Core Team (TCT Middle East) members/Client/Projects Management/Projects Consultants and Operators etc.

• Control the movement of documents: Prepare, register and issue of all correspondences (letters, transmittal Notes, email correspondences, Payment Recommendations etc.) to the concerned project parties.

• Receive all submissions (Hardcopy/Softcopy) and download the hyperlinks/Save to the Server and sent to the plotter if required.

• Check, review and ensure all submissions are as per the Contracts deliverables and notify the concerned consultants / engineers for any missing information.

• Upload Submissions (Architecture, Structural, MEP etc) Documents/Drawings etc., to the Hill Quick File and to issue/distribute to the concerned persons for their review comments.

• Collate all discipline, and then send to the concerned consultants & client. Follow up Consultants response from the consultants

• Maintain the Log for all Invoices, notification of delay and Monthly Payment Certificates.

• By providing the track of history/references/hyperlinks/documents, giving support to the site Project Managers/Engineers/Document Controllers to maintain the smooth running of the projects and working as a source of information.

• Daily emails follow up and response.

• Provide the required support in preparation of Contracts/Tender Documents, Tender Appraisal Reports/Projects Monthly Reports/Minutes of Meeting etc.

• Update delivery status in Excel & provide the updated information to Head of Design & Design Manager whenever required.

• Assist Design Manager to prepare design delivery checklist & assessment on consultant invoices.

• Assist design team to prepare Minutes of Meeting, Design Reports, Letters etc & the issuance (through Email & Unifier).

• Assist Procurement for preparing Tender Evaluation Reports & official issuance with Transmittal Note.

• Attend & follow up all email correspondences & check with the Head of Design / Design Manager & respond if necessary.

• Remind the design team to distribute submissions to the Client & various consultants, for their review & to prepare Transmittal Notes for issuance.

• Upload submissions to the hyperlink & send to the concerned consultants through email with official Transmittal Notes & update Unifier.

• Provide required specific design drawings, submissions, documents etc. MUHAMMED YUNUS

Senior Document Controller

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• Follow up, receive & collate review comments from all parties (Emaar FM, Emaar MEP, Emaar ID, Emaar Development, Cost Consultants, and Third- party Reviewer etc) & send to the Lead Design Consultant for action (Email

/ Unifier).

• Format & compile Hill International Observation Comments Sheets (OCS) & issue to the Lead Consultant with the Transmittal Note for their action

(Email / Unifier).

• Manage and maintain all controlled company documents: update and Control procedure documents and forms as per the Quality Management System and project requirement and ensure revised documents are accessible.

• Train Document Control Clerks and delegate and oversee their tasks.

• Oversee document through its entire lifecycle (inception to archival)

• Create document filing and organizing systems that are both effective and efficient.

• Ensure proper organization and security of documents (paper and electronic).

• Log document requests and help retrieve documents as needed for employees.

• Make available, notify and distribute documents to relevant recipients and confirm delivery of documents to proper personnel.

• Collaborate and communicate with managers and project leaders.

• Create and manage document hierarchy and process systems.

• Document identification, classification and filing. September 2011 – May 2014

Al Shafar General Contracting - ASGC

Abu Dhabi, UAE

Document Controller

ASGC is one of the leading construction Contracting company in U.A.E, having some of the largest, most challenging construction projects all over U.A.E, including Dubai Police Head Quarters, Lamcy Plaza,Al Tayer Tower, Al Wifaq Tower, Al Attar Tower, Emirate Crown Tower, SEHA Clinics (Al Shamkha, Al Shahama etc.), Presently having many overseas projects and extended their reputation all over world. Project:

• September 2013 – May 2014: The Onyx Towers, Green Dubai (Internet City, Dubai)

Client: The Onyx

Project Management: Morganti

Consultant: Eng. Adnan Saffarini

Responsibilities:

MUHAMMED YUNUS

Senior Document Controller

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• Register all incoming as well as outgoing files.

• Distribute all documents as marked by the Manager.

• Follow up & update the log for all incoming submittals (including Shop Drawing, Materials, Documents, RFI etc) & prepare reports on a regular basis.

• Prepare submittal sheets for Shop Drawings, Material Submittals, Material samples and document submittals etc, in order to submit for the Consultant Approval.

• Prepare & arrange to submit various documents including Material Inspection Request as per Delivery Notes, Cost Variation Request, Notification of Variation letters, Clearance, Work Notification, Request for Information (RFI) for Civil & MEP, Confirmation for Verbal Instructions etc.

• Upload various submittals to the networking software (Live link) as per the procedure.

• Working knowledge with various Contract Specs & Authority Documents.

• Respond to the routine correspondences of the project.

• Prepare and distribute the Minutes of Progress Meeting.

• Following proper filing system according to ISO procedures. Project:

• March 2012 - August 2013: SEHA Ambulatory Healthcare Centres-Al Shamkha & Al Shahama (Abu Dhabi) (Seconded as Document Controller to the Consultant (HDP Overseas Ltd)

Client: SEHA

Project Management: Hill International.

Consultant: HDP Overseas Ltd. (Healthcare Designers & Project Managers) Contractor: ASGC

Responsibilities:

• Receiving and Distributing all documents including letters, Shop Drawing, Material Submittal, Inspection Requests etc.

• Responding to the routine correspondences of both projects -AHC Al Shamkha & Al Bahya.

• Prepare Site Memos, Non Conformance Reports (NCR), Reminder and Warning etc.

• Coordinate with Engineers and make comments for all submittals & mark the drawings as advised by the Engineer.

• Check Daily Manpower/Equipment Reports, Daily work records, Inspection Notifications, Monthly Payment, Variations, CIR, MEP Clearances etc., prior to forward to Engineers.

• Prepare and distribute the minutes of meetings (HSE, Technical & Progress etc).

• Prepare various reports including Progress Reports, Presentations and Daily Notifications for the Engineer and keep all documents in a proper way. MUHAMMED YUNUS

Senior Document Controller

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• Scan & keep all documents. Forward the documents to the concerned persons through the Data Management System (Live Link Software) as instructed by the Residence Engineer.

• Assist the Residence Engineer by giving the current information for his instructions while he is in out of office & keep all confidential data.

• Coordinate with all staffs & remind the deadline documents to the Engineers.

Project:

• September 2011 - February 2012: Al Wifaq Tower, Al Reem Island, Abu Dhabi

Client: Al Wifaq Finance Company

Project Management: Northcroft Middle East

Consultant: Architectural & Engineering Consultants (AEC) Contractor: ASGC

Responsibilities:

• Attending telephone calls, Letter drafting and faxing.

• Stamp and register all incoming as well as outgoing files.

• Distribute the documents as marked by the manager.

• Responding to the routine correspondences of the project.

• Prepare and distribute the minutes of meetings-MEP & Civil Progress.

• Update the document register. Log all incoming & outgoing documents.

• Prepare submittal sheets for Shop Drawings, Material Submittals and documents in order to submit for the Consultant Approval.

• Material Inspection Request as per Delivery Notes, Cost Variation Request, Notification of Variation letters, Clearance, Work Notification, Request for Information (RFI) for Civil & MEP, Confirmation for Verbal Instructions etc.

• Following proper filing system according to ISO procedures. May 2007 - July 2011

Arabtec Construction LLC Dept

Dubai, UAE

Office Secretary

Arabtec is one of the leading construction company in U.A.E, having lot of prestigious projects all over U.A.E, including Burj Khalifa (World’s tallest tower), Arabian Ranches 638 villas, Dubai Silicon Oasis 1047 villas,Al Warqa 544 Villas, 277- UAQ villas, Sonapur 940 villas,Al Barsha 1249 villas, 68 luxurious villas in Arabian Ranches, 1515 villas Jumaira etc. Presently having many overseas projects and extended their reputation all over world (Saudi Arabia, Russia, Jordan, South Africa and Pakistan etc.)

• Main Clients: EMAAR, Dubai Land, Dubai Properties, Tecom/DIFC etc.

• Consultants: Hyder Consultanting, Al Ahli Holding group, Cansult Maunsell/Aecom, Daar Consultant etc,.

• Contractor: Arabtec

MUHAMMED YUNUS

Senior Document Controller

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Responsibilities:

• Attending telephone calls, Letter drafting and faxing.

• Stamp and register all incoming as well as outgoing files.

• Distribute the documents as marked by the manager.

• Responding to the routine correspondences of the departments.

• Arrange transportations, visits, events, meetings & conferences etc.

• Co-ordinate with Store Keepers & foremen, follow up the Delivery Notes, Purchase Orders, Store Receipt Vouchers & Store Transfer Vouchers etc., in order to update the records for cost report purpose.

• E-Living server based customized store package.

• Checking & cross verification of invoices, financial statements & stock cards.

• Prepare & maintain requisitions for all temporary & permanent items on demand of managements for all projects.

• Prepare monthly project wise cost allocation, machinery & equipment wise cost allocation, monthly diesel delivery & consumption report, machinery report etc.

• Update the document register.

• Following proper filing system according to ISO procedures. Computer Knowledge:

Operating Systems:

• Windows Vista, Windows XP, Windows2000, Windows 97, Windows 95, DOS.

Microsoft Office:

• MS Excel, MS Word, MS Power Point, MS Access, MS Outlook. (All versions) Photoshop, Page Maker, Internet & Email.

• AutoCAD (Basic)

Other Software knowledge:

• SEHA Web Based DMS (Data Management System)-Live Link.

• Aconex -A web based Document Management System.

• E-Living & Scenario Software, Human Resource Management System

(HRMS).

• Thinkproject Electronic Data Management System (EDMS)

• Program Management Information system (PMIS)

• Primavera Unifier



Contact this candidate