Customer Service Sales

Naomi Fujii Schaumburg, IL *****

Ph# 847-***-**** E-mail: ****************@*****.***

SUMMARY OF QUALIFICATIONS

Strong Communications and Organizational Skills with Attention to Detail, Flexible and ability to work Independently or work collaboratively as part of a Team Environment

Very Dependable with Strong Work Ethics and ability to prioritize multiple tasks under strict deadlines

Accounting, Payroll, Executive Administrative, Customer Service and Management Experience

Proficient with: Windows, Word, Excel, Outlook, Lotus Notes, ADP, Windows, Jonas & Erickson, Newstar, JD Edwards (AS400), Great Plains, Pentagon, WinTeam, MAS200 & 500 (CRM-ERP/System-SAGE 500 ERP) and various other software programs.

EXPERIENCE:

PROBAT, INC. Vernon Hills, IL 2010 – Current

Assistant Controller

Hired as Staff Accountant and promoted to Assistant Controller within a year.

Managed accounting transactions for three group of companies which manufactures and designs coffee and cocoa roasting equipment.

Responsible for all banking transactions as well as Credit, Collections, Merchant Services, Credit Card Transactions, Certifications,

Billing, intercompany transactions and office issues. Assist with Journal Entries, Wire, IFT’s, Sales/Inventory Discrepancies, assist with Payroll, Preparation of Sales Tax Reports, Monthly reports and additional issues that arise daily.

USA WIRELESS TECHNOLOGIES Wood Dale, IL 2008 – 2010

Accounting Specialist - Co. Closed

Managed daily sales and margin reporting with some month-end duties as assigned for this 67 million/year manufacturing/distribution center for wireless goods.

Verified invoice accuracy and reviewed gross profit reasonableness daily

Processed all daily billing in a timely manner, invoices sent: USPS, Electronically & E-mailed, also kept track of overdue accounts

Identified and assisted in the resolution of any discrepancies with company personnel and vendors

Daily cash application and payment processing (Lockbox & Wires)

Processed A/R adjustments monthly, set -up & processed new customer accounts and maintained credit controls

Reconciled various General Ledger accounts

Compiled information for monthly financial reports & special projects as assigned by Controller

Verified various shipping back-up documentation associated with billing

GRAPHIC INNOVATORS & EBM Elk Grove Village, IL 2007 – 2008

Staff Accountant/Accounts Payable – Temporary Position

Reviewed, coded & processed vendor invoices for two companies (Graphics Innovators 50-100 invoices/day and EBM 10-50 invoices/day)

Processed & audited expense reports & weekly check runs (both companies)

Confirmed appropriate approvals were obtained (both companies)

Reconciled balances on assigned accounts (both companies)

General Ledger account reconciliation (both companies)

Identified and assisted in the resolution of any discrepancies with company personnel and vendors (both companies)

Prepared journal entries and assisted with month end close (both companies)

Performed various special projects as assigned (both companies)

Coded & reconciled monthly company credit card statements (both companies)

SELECT STAFFING Schaumburg, IL 2005 – 2006

Consulting – Temporary Positions

Kanematsu USA, Inc. – Aerospace Dept/Accounting

Filter Services Illinois - Accounting/Office Administration

Maintained two separate sets of G/L accounting books on separate accounting software’s for Kanematsu USA, Inc.

Processed and entered journal entries as necessary

Managed, coded and processed Account Receivable/Accounts Payable

Handled in-house transfer of funds

Maintained Inventory

Prepared International Shipping & Custom Declaration Documents

Audited, coded, processed and distributed weekly payroll, sales rep commissions, expense reports, weekly check runs

Collection Calls

Oversaw quality control in the processing of all work-orders generated

Generated spreadsheets and special project as assigned

Processed and prepared bank deposits, cash applications

Processed daily invoicing in timely manner

Naomi Fujii Schaumburg, IL 60194

Ph# 847-***-**** E-mail: ****************@*****.***

CONCORD HOMES Palatine, IL 2004 – 2005

Project Accountant - Acquired by Lennar and downsized

Managed all phases of accounting for one of the nation’s leading home builders of quality homes, I managed assigned communities from building start through finish with new home buyers.

Reviewed coding and cost of miscellaneous invoices and checks requisitions for building permits

Cash Applications

Processed payments bi-weekly and/or as needed and entered all sales revenue into JD Edwards (ERP System)

Communicated with vendors and company personnel in solving accounts payable issues

Prepared manual waivers as needed (release of retention)

Reviewed backlog report to ensure the accuracy of margins daily

Processed monthly journal entries timely and accurately

Reconciled bank statements for cash accounts

Reviewed expense accounts and monitored for discrepancies

Zale Homes (Acquired by KB HOME ILLINOIS/WISCONSIN) Buffalo Grove, IL 2001 – 2004

Project Accountant

Hired through Zale Homes as a staff accountant, the company was acquired by KB Home Illinois/Wisconsin a 5 million/year home builder who transferred all accounting Functions to the Denver, CO location.

Maintained all phases of vendor records for the house account and processed credit applications & maintained credit controls

Compiled information for monthly financial reports

Accounts Payable/Accounts Receivable, Weekly Check Runs

Accurate application of payments – Cash Application

Prepared Waivers for payouts

Reconciled balances on assigned accounts

Processed and prepared bank deposits

Reviewed coding and cost of miscellaneous invoices and checks requisitions

Processed monthly journal entries timely and accurately

Maintained company website in the Marketing Department /Customer Service along with arranging special promotions, brochures, etc…,

OCHIAI USA, INC. Wood Dale, IL 1988 – 2001

Office/Accounting Manager/Executive Admin to Branch President

Started as an Office/Accounting Manager and was promoted shortly after for this distribution/manufacturing company of t-nuts & fasteners. I escorted my supervisors to various locations and acted as a liaison interpreting English to Japanese and vice versa.

Responsibilities included:

Coordinating meetings, company dinners and scheduling air travel, hotel and vehicle rentals as necessary

Scheduling conference calls

Calendar Management for Branch President

Receiving and assisting special visitors from out of town

Heavy phone contact with clients

Special projects as assigned

Audited, coded and processed executives expense reports and monthly commission checks for sales reps

Reconciled bank accounts monthly

Wrote checks for vendors and operating expenses

Computer start-up of all accounting functions in 1989 (IBM System 36), oversaw transfer of data to a Windows NT Network system in 1999 and modernized total phone system.

Administered changes to group healthcare plan - Negotiated with insurance carriers to secure competitive benefits level at lowest possible costs.

Interfacing with personnel from other departments and in their absence assumed the department manager’s responsibility for the functions of the department.

Reconciled balances on assigned G/L accounts

Maintained up-to-date employee records, worked directly with employees and answered questions regarding benefits, medical claims and assisted them with the necessary paper work.

Processed bi-weekly and monthly payroll using ADP Windows Software

Other duties: day-to-day general accounting tasks such as A/R, A/P, cash application, billing/invoicing, weekly check runs, preparation of bank documents and bill of ladings, processing of new funds, processed credit applications & maintained credit controls, file and system documentation on Word, Excel and Windows, interacting with company attorney’s (Masuda, Funai, Eifert & Mitchell) and CPA’s (Ernest & Young), generating monthly financial reports to headquarters in Tokyo, Japan.

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