Personal Assistant Executive

Katherine Hurlbut

***********@*****.*** Los Angeles, CA 754-***-****

Summary

Resourceful, experienced, and proactive professional with a track record of significant accomplishment and outstanding performance.

Experience

2013 – 2018 Senior Executive Administrative Coordinator – Path Medical - Fort Lauderdale, FL

Opened 11 new medical clinics throughout Florida. Coordinated all aspects of build outs for new office openings; including design layout, selection and procurement of furnishings and décor for entire clinic. Set up of utilities, ordered signage andprinted materials. Obtained city and county business licenses for all locations and licensed staff.

Purchased office supplies, arranged office luncheons, stocked conference room with snacks and beverages. Handled troubleshooting and repair requests for 35 locations. Approved purchase order requests for 35 locations, negotiated pricing and contracts, and reconciled invoices and expense reports. Kept keys, alarm codes and door codes for every location.

Arranged travel including flights, local transportation, meals and lodging for the entire executive team. Planned corporate functions, special events, holiday parties, and purchased and delivered corporate gifts.

Provided administrative, personal and general support to the director of operations and corporate staff, including maintaining office and break room supplies, shipping materials. Generated weekly reports, took meeting minutes, kept phone lists and employee birthday lists current.

2010- 2013 Office Manager/Personal Assistant – Wellesco – Pompano Beach, FL

Provided administrative and general support to the company president and executive team. Updated business and personal calendar, distributed mail, scheduled all meetings and appointments. Planned special events, ordered staff lunches, planned holiday parties and purchased corporate gifts.

Maintained inventory and ordered office supplies, postage and shipping materials. Negotiated vendor contracts for support services and served as the point of contact for all maintenance issues.

Supervised receptionist and administrative assistant.

2007 – 2009 International Education Coordinator – Opportunity International – Oak Brook, IL

Arranged extensive and detailed global itineraries and education for donors, prepared cost estimates and basic agenda for donor trips. Prepared donor surveys for completed trips and evaluated feedback to create future itineraries based on analysis.

Created marketing brochures for Regional Directors and prepared country specific information publications for donor trip use. Coordinated international visitor’s schedules, transportation and lodging while visiting donors in the United States.

Skills

Microsoft Word, Outlook, Excel, PowerPoint, Publisher.

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