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Executive Assistant

Abu Dhabi, Abu Dhabi, United Arab Emirates
September 29, 2018

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Lynn Dale Flora Sy

Mobile: 050-*******


UAE Driving License# 858587


Executive and Administrative Assistant cum Bank Coordinator with 10+ years in the hospitality industry. Highly efficient in establishing and maintaining client relationships. Seeking for a profession that would leverage my knowledge, skills, talents, and work experiences.

Employment History

Al Wasita Emirates for Services & Catering, L.L.C.

Khalifa City A, Abu Dhabi

June 2008 – Present

Executive and Administrative Assistant - Banks Coordinator – Finance Department

Job Description

●Perform a wide variety of executive secretarial and administrative duties as required by daily operations in the office – COO, CFO, Group Finance Manager

●Coordinate office activities and schedules; ensure smooth office operations

●Organizing and attending meetings; ensuring that the managers are prepared for the meetings

●Transcribing minutes of meetings

●Booking travel arrangements and accommodation when necessary

●Allocate tasks and assignments to subordinates and monitor their performance;

●Assigning and monitoring clerical, administrative and secretarial responsibilities among office staff

●Works closely with the COO, CFO, & Group Finance Manager in all their executive requirements

●Supervising and preparing bank reconciliations for all banks with which the company deals for its accounts.

●Bank coordination and processing for facilities, LC’s, BG’s, cover letters, etc.

●Responsible for cash management, including remittances and financial disbursements such as transfers, payments and collections

●Responsible for tracking the reports from all the locations

●Maintaining electronic and hard copy filing system including general clerical duties

●Liaising and issuance of invoices

●Coordinate project-based work as well as collectibles

●Encoding accounts payable in ERP system

●Contributes to team effort by accomplishing related results needed

Secretary/PA cum Receptionist

Job Description

●Assisting in operation’s management as well as in the HR department

●Responsible for the travel booking, appointments, & banking of the Operations Manager

●Dealing with the recruitment in India

●Self-correspondence with all the queries for the Operations Manager

●Preparing memos, forms, data entry and proposals for the operations

●Document controller for the finance and operations department

●Coordination/ follow-up with various departments and outside parties

●Answer incoming calls in a pleasing manner, screening incoming telephone calls

●Maintains a friendly, cheerful, and courteous demeanor at all times

●Maintains confidentiality

Tawseel Distribution & Logistics L.L.C, A Member of Arab Media Group

Sheikh Zayed Road, Dubai

December 2007-May 2008

Telemarketer cum Customer Service Representative

Job Description

●Launch of Emirates 24/7 in the market

●Promote and collect the subscriber details (telemarketing) for the sales of magazines and newspapers.

●Maintain and develop good communication and fast response to the customer needs

●Assisting customers and delivering results

●Ensuring high quality service to all customers

St. Dominic Drugmart

Naguilian, La Union, Philippines

August 2003-November 2007


Job Description

●Preparation of medications by reviewing and interpreting physician’s orders; as well as detecting therapeutic incompatibilities.

●Dispensing of medications by compounding, packaging, and labeling pharmaceuticals.

●Completes pharmacy operational requirements by organizing and directing technicians' work flow; verifying their preparation and labeling of pharmaceuticals; verifying order entries, charges, and inspections.

●Provides pharmacological information by answering questions and requests of health care professionals; through patient counseling on drug therapies.

●Ensuring a safe and clean working environment by complying with procedures, rules, and regulations.

●Maintains pharmacological knowledge by attending educational workshops; reviewing professional publications; establishing personal networks;

●Administrative and Managerial tasks from compliance with the respective Departments in operating a pharmacy, marketing strategies, maintaining an organized filing system, purchasing and stock inventories;

Educational Background

Tertiary Education

Bachelor of Science Degree in Pharmacy

Saint Louis University, Baguio City, Philippines

June 1997-Mar 2002

Other Skills

●Pro-active & discrete; Strong interpersonal skills

●Proficient in written and spoken English, computer literate, capable of working under pressure, and self-motivated

●Committed to customer service, able to multitask, ability to work with team and basic accounting

●Ability to communicate with others, and to assimilate and understand information, in a manner consistent with the essential job functions

●Problem analysis and problem solving skills

●Information gathering and monitoring skills; judgment and decision-making ability

●Attention to detail and accuracy

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