Administrative Assistant Office

Objective: To secure an Administrative Support position within a company that will challenge my abilities, develop skills for personal growth, and allow career advancements.

Education:

Lee College

2004: Associate of Applied Science degree in Professional Office Technology

Ross S. Sterling

1990-1994: Graduated with High school Diploma

Computer Skills:

Proficient in Microsoft Office 2003, Microsoft Word, Excel, PowerPoint, SAP-GEMS, Outlook 2007, Lotus Notes 6.5, Windows 95, 2K, XP, Vista, Windows 7

Experience:

2014–Present Linde Engineering NA. Baytown, TX

Site Administrative Assistant

Day-to-day handling of vehicles’ in Rental Car Station, Handing-out Return, Exchange, Damages, Repairs and Commercial Administration (Invoice Payment, Insurance, Logs, Wheels Point of Contact)

Field Document Control – swapping out the hard copy drawings upon receipt or revised from the home office

Manage the Shipping and Bill of Lading Tickets from Vendors that are sending equipment to the site

Scan the Inspection Reports and email as appropriate

Answer the main office phone, take messages and dispatch phone calls appropriately

Receive, log and distribute all mail and courier packages

Interface with client representatives, A/E representatives’, subcontractors’, etc.

2011–2012 ExxonMobil Chemical Company Baytown, TX

Technical Administrative Clerk

Assigned to the Tank Maintenance Annex division providing administrative support to employees, contractors and all levels of management

Ran daily and weekly reports in excel on various plant operations within the specialties and PSD units in which I was assigned.

Utilized Microsoft access to run queries to obtain information upper management needed for reporting

Provided information to management by assembling and summarizing data, preparing reports and presenting the findings, analyses and recommendations.

Insured the various contractors and vendors were in compliance to ExxonMobil safety rules and adhered to the policies and procedures for the designated area

Maintained managements calendars, meetings and delegation of authorities

Assisted in submitting e-requests for individuals’ LAN, hardware and software needs

2006–2011 ExxonMobil Chemical Company Baytown, TX

Administrative Assistant

Provide administrative support to 24 employees including 2 Managers, 11 Professionals and 11Research Technician

Responsible for coordinating in-office meeting with domestic and international clients

Communicate in person and through correspondence with high-level contacts inside and outside the company

Coordinate the details of special events and corporate luncheons

Create presentations for related on-site and off-site meetings

Coordinate travel arrangements; process travel and expense reports in a timely and accurate fashion

References Available Upon Request

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