Objective: To secure an Administrative Support position within a company that will challenge my abilities, develop skills for personal growth, and allow career advancements.
2004: Associate of Applied Science degree in Professional Office Technology
Ross S. Sterling
1990-1994: Graduated with High school Diploma
Proficient in Microsoft Office 2003, Microsoft Word, Excel, PowerPoint, SAP-GEMS, Outlook 2007, Lotus Notes 6.5, Windows 95, 2K, XP, Vista, Windows 7
2014–Present Linde Engineering NA. Baytown, TX
Site Administrative Assistant
Day-to-day handling of vehicles’ in Rental Car Station, Handing-out Return, Exchange, Damages, Repairs and Commercial Administration (Invoice Payment, Insurance, Logs, Wheels Point of Contact)
Field Document Control – swapping out the hard copy drawings upon receipt or revised from the home office
Manage the Shipping and Bill of Lading Tickets from Vendors that are sending equipment to the site
Scan the Inspection Reports and email as appropriate
Answer the main office phone, take messages and dispatch phone calls appropriately
Receive, log and distribute all mail and courier packages
Interface with client representatives, A/E representatives’, subcontractors’, etc.
2011–2012 ExxonMobil Chemical Company Baytown, TX
Technical Administrative Clerk
Assigned to the Tank Maintenance Annex division providing administrative support to employees, contractors and all levels of management
Ran daily and weekly reports in excel on various plant operations within the specialties and PSD units in which I was assigned.
Utilized Microsoft access to run queries to obtain information upper management needed for reporting
Provided information to management by assembling and summarizing data, preparing reports and presenting the findings, analyses and recommendations.
Insured the various contractors and vendors were in compliance to ExxonMobil safety rules and adhered to the policies and procedures for the designated area
Maintained managements calendars, meetings and delegation of authorities
Assisted in submitting e-requests for individuals’ LAN, hardware and software needs
2006–2011 ExxonMobil Chemical Company Baytown, TX
Provide administrative support to 24 employees including 2 Managers, 11 Professionals and 11Research Technician
Responsible for coordinating in-office meeting with domestic and international clients
Communicate in person and through correspondence with high-level contacts inside and outside the company
Coordinate the details of special events and corporate luncheons
Create presentations for related on-site and off-site meetings
Coordinate travel arrangements; process travel and expense reports in a timely and accurate fashion
References Available Upon Request