Executive Assistant Project

Zainab Suterwala

Edison, NJ Z **********@*****.*** 240-***-**** linkedin.com/in/zainabsuter

SENIOR EXECUTIVE ASSISTANT/ PROJECT COORDINATOR

Expertise in high level administrative skills, organizational and process improvement. Experience includes project management, data tracking, paralegal and research. Strategic thinker skilled at contract review and negotiations. Known for ability to build presentations, reports, and other executive communications. Big picture orientation with an emphasis on collaboration and cooperation to achieve organization goals and greater levels of efficiency. Excellent communication skills. Committed to skill development and professional growth.

Key Skills: Project Leadership, Internal Audits, Reports, Data Analysis, Negotiations, Strategic Relationships, Concur, ADP systems, SharePoint, Adobe, Microstrategy, NetSuite PROFESSIONAL EXPERIENCE

iconectiv, Bridgewater, NJ

Project Coordinator 7/2016- 6/2018

Provided primary support to the Compliance and Procurement department

● Developed a new process to manage projects for corporate-wide compliance communications, including emails, training sessions, and videos, resulting in a system saving time and money.

● Served as subject matter expert for corporate departments in the creation and documentation of internal procedures and processes aligned with strategic goals

● Reviewed all contracts, terms of agreement, and other legal documents to avoid inconsistencies

● Created and maintained comprehensive project documentation, plans, and reports to manage results

● Audited internal processes, interviewed participants, reported results, and offered recommendations to maintain consistency with corporate policies

● Evaluated and improved procurement processes to effectively fulfill purchase orders

● Established, maintained, and expanded relationships with vendors

● Monitored purchase requisitions and orders for approval and ensured timely processing Executive Assistant 3/2014- 6/2016

Served as gatekeeper for CFO and EVP of Business Development, completed tasks and resolved inquiries

● Collaborated with accounts payable to ensure all expense vouchers and reports were in compliance with company policy and compiled relevant data for analysis

● Prepared financial/budget documents, compliance related materials, and presentations for business operations and board review meetings

● Created and maintained financial results dashboards, newsletter, and reporting calendar

● Provided Procurement Quality Assurance by reviewing all purchase orders/change requests

● Planned and coordinated employee training and development workshops

● Supported Legal Department for NDA’s and contract processing needs

● Streamlined etime process for the Payroll department and improved the procurement process to save the company time and money

● Led misc. projects for various departments to support cross-departmental operational initiatives Zainab Suterwala Z **********@*****.***

Page2

LVMH MOËT HENNESSY LOUIS VUITTON INC., Springfield, NJ 8/2013-1/2014 Executive Assistant

Provided C-Level administrative support to the President and Marketing Manager for Dior Timepieces

● Maintained marketing calendar to ensure all event logistics were coordinated timely and efficiently

● Assisted with special projects for budget, trade fairs, sales meetings, Dior events, and holiday events

● Maintained inventory for Dior Timepieces and general merchandise

● Submitted travel expenses to the Accounting department through Concur Solutions

● Proactively developed relationships with key internal/external client contacts D.S. FEDERAL, INC., BETHESDA, MD 9/2011-9/2012

Project Assistant

Government Contractor at the Center for Scientific Review, National Institute of Health

● Coordinated with Senior Leadership and the research community to establish the Early Career Reviewer

(ECR) program and database

● Developed several unique reporting solutions for the organization using Excel and other internal databases

● Fulfilled data requests; reviewed and summarized materials

● Provided leadership support to the upper level management and ad hoc expert committees created by the Director

● Conducted thorough research and analysis to prepare statistical reports and information requests

● Wrote correspondences, arranged conference calls, and scheduling meetings

● Coordinated with Administrative Officers to ensure optimum support is provided for all program requirements

● Created special reports, procedures, and project plans to monitor the progress of the ECR program

● Curated applicant information stored in database Executive Assistant 6/2010- 8/2011

Responsible for C-Level administrative support for the institute's Director, Deputy Director and Senior Advisor

● Developed internal policies, guidelines, and procedures resulting in increased operational and administrative efficiency

● Facilitated weekly and monthly management meetings to present and discuss issues/concerns with staff

● Managed procurement processes (purchase requests, travel orders, and reimbursements vouchers)

● Facilitated communication with HR for recruitment efforts and to ensure hire process is in line with HHS guidelines

● Led new hire onboarding, including preparation and distribution of internal and external offer letters EDUCATION

Master of Science, Negotiations & Conflict Management, University of Baltimore (2010) Bachelor of Arts, Political Science, University of Maryland Baltimore County (2005) CERTIFICATIONS

Microsoft Excel Training Basic Mediation Training Certificate (2010) Leadership Skills for Non-Supervisors Time Management and Organizational Skills

Contact this candidate